TINA CONTIS-QUINN
Buffalo,NY
Summary
SR. EXECUTIVE ASSISTANT/PROJECT MANAGER Dedicated, loyal and organized Sr. Executive Assistant in the Tech, Mortgage, Financial Services, Construction and Media-driven industries with extensive experience juggling multiple priorities and projects with ease, accuracy, and attention to detail. Consistently exhibits personal responsibility and accountability coordinating and scheduling appointments, events, meetings, domestic/international travel arrangements, complex calendar management, and communications to deliver organization's goal expectations and follows through on all projects and programs from inception to fruition with success. Excel at organizing, setting up new procedures and processes which improve efficiency and reduce errors, and turning adverse situations positive.
Overview
19
19
years of professional experience
Work History
Sr. Executive Assistant and Payroll Manager
Ashton Carter - K.T.Construction Services, Inc.
05.2023 - Current
- Duties included entering and processing weekly payroll for approximately 60 staff members, including adjustments and reports for attrition, employee reviews and bonuses, as well as entering and recording any wage reviews or adjustments.
- Handled all accounts payables and receivables, quarterly tax payments and all weekly Federal and State tax payments.
- Researched and implementation of company vehicle tracking and monitoring system via gps and dash cams, planned and coordinated special events and employee benefit and training sessions.
- Maintained company Safety Data Sheet Library, Updated and maintained all employee records and handbooks with latest DOL laws and standards, as well as all OSHA laws.
Sr. Executive Assistant
TCQ Consultants, LLC
02.2023 - 05.2023
- Office management, event planning and payroll services to clients and high net worth individuals in the Fin-Tech, Media, and Arts industries.
- Client roster includes M&T Bank, APAP (The Association of Performing Arts), and GNN Consulting.
Sr. Executive Assistant
Workiva
05.2022 - 02.2023
- Chosen to provide support and assistance to VP Finances and VP Global Partnerships & Acquisitions, which included heavy domestic and international business calendars, VP proxy approval rights in Workday, coordinated domestic and international travel itineraries, completed and submitted expense reports and account reconciliations.
- Assisted w/onboarding of new employees, including setup of all orientation travel accommodations, attendance at Annual Amplify Conference and all other necessary meetings, as required.
- Worked in and used Workiva “Sandbox” platform to create, update, link, and publish/share information with rest of team in real time.
- Assisted with planning and coordination of quarterly QBR meeting in Denver, CO and Scottsdale, AZ, including hotel block, travel, and all daily meals and events during 4 day/3-night business review and planning meeting.
Project Manager 1/Mortgage Underwriter 1
JPMorgan Chase Bank
11.2020 - 05.2022
- Process Improvement, Consumer & Community Banking with JP
- Daily responsibilities included ideate ways to streamline processes for improvement of all team dashboards and project management with focus on production and development initiatives.
- Resolution of problems or transactions where expertise is required to interpret or administer policies, guidelines, or processes.
- Frequently contributed to projects and manages complex assignments with minimal supervision.
- Ensured projects and all essential compliance trainings are completed according to established timelines and budget.
- Obtained Underwriter I Lending Authority February 2021 with ability to underwriter property values up to $1M;
- Cash out/No Cash Out Agency & Non- Agency Refi's, ReSubs and Purchase Accounts.
Sr. Executive Assistant
JPMorgan Chase Bank, Veterans Sourcing Group
08.2019 - 11.2020
- Managed and maintained heavy business and personal schedules for Executive Director, including heavy travel planning both domestic and international.
- Composed and transposed all written correspondence from Executive Director to staff, offshore team and clients including confidential matters, performance reviews, recognition and award notices and meetings.
- Planned and coordinated all organizational Town Halls, Staff meetings, Board meetings, and organizational off- sites.
- Assisted 8 member executive leadership team with domestic and international travel requests, expense reporting and reconciliation, PowerPoint presentations and other tasks as needed.
- Participated on cross-functional teams representing functional area including process improvement actions from initial stages through fruition, risk mitigation action plans and conversion through implementation of improvement needs.
- Subject matter expert for specific functions, programs, and processes.
- Acted as liaison to Executive Director, VPs, Staff, and others on project related matters.
- Managed coordination of all Training Groups for Offshore and Domestic Underwriters, including review and reconciliation of all Courses by Underwriters obtaining their Lending Authority.
Project Manager and Executive Assistant
WorldatWork
02.2018 - 07.2019
- To CEO of global nonprofit HR association that educates, provides certification, guidance and resources to HR professionals in Total Rewards.
- Act as liaison to CEO, Executive Leadership Team, Staff, and Association and Society Advisory Board(s) and managed all yearly conference related projects.
- Project managed and successfully worked with General Counsel, VP of Finance and Accounting Team to redesign and revive company Speaker Bureau resulting in successful revenue increase of $25,270 in keynote address and speaking engagements within first two months of managing.
- Conducted daily research on trending topics in HR, AI technology and total rewards for use in CEO keynote address presentations.
- Managed coordination of keynote speakers, staff travel, and accommodations and overall production of yearly conference attended by 1500+ HR executives.
- Researched and coordinated Bespoke tailor for production of company logo suit for use in Total Rewards conference resulting in massive social media response and coverage.
- Successfully planned and coordinated highest attended Social and Wellness events onsite for staff under auspices of HR, including regional Italian wine tasting, Diversity & Inclusion Potluck, Bowling and other events with 85% staff participation rate.
- Continue to Ideate, plan and coordinate events that further bolster employee engagement.
- Assist executive leadership team with travel requests, PowerPoint presentations and other tasks as needed.
Sr. Executive Assistant /Office Manager
PayPal
12.2011 - 07.2017
- Chosen to provide support and assistance to VP Global Operations NA-Chandler & LATAM which included heavy business and social calendars, VP proxy approval rights in Workday, coordinated domestic and international travel itineraries, completed and submitted expense reports and account reconciliations.
- Setup and maintained employee discount site which involved accurately uploading new vendor information, discounts, redemption processes, and end date ensuring total functionality 24/7.
- Composed and transposed all written correspondences for VP to employees and clients such as HR offer letters, NDAs, and confidential matters.
- Successfully planned and coordinated attendance, travel, and budget level for Big Brothers Big Sisters annual charity event sponsored by PayPal.
- Mastered creating and processing vendor purchase orders and invoices in Hiperos system.
- Improved process and flow of “Customer Leadership Experience Program” at Chandler site by customizing informative scheduled visits for newly promoted VPs, directors, and new hires.
- Improvements resulted in Chandler site becoming global “Center of Excellence” CLEP leader for all PayPal sites.
Fundraiser
Telefund
07.2010 - 06.2011
- Conducted fund raising telephone calls to local constituents and businesses on behalf of non-profit and grassroots organizations: Planned Parenthood, AMFAR, DNC, DSCC, NOW, NARAL, Equality California, NRDC, ASPCA, California State Parks Foundation, Yosemite Conservancy, ACLU, and Sierra Club.
- Consistently received bonuses for achieving high dollar donations.
Special Assistant to the President
Rubenstein Public Relations
03.2005 - 05.2009
- Liaison between President, staff and visiting executives.
- Managed three Administrative Assistants to ensure their workload was met in timely and professional manner.
- Transcribed dictation, composed and transposed all written correspondence for President to staff and clients, including confidential matters, HR offer letters and NDAs.
- Managed heavy business and social calendars.
- Oversaw handling and processing of all expense reports and account reconciliation.
- Planned and coordinated all domestic and international travel itineraries, communicated w/international concierge services, private villas, arranged cars, and social itineraries while traveling.
- Planned and coordinated attendance, travel and special events for international conferences and meetings in Dubai, Israel and Dominican Republic.
- Maintained all highly confidential client and potential client files, press meetings and event coordination for clients in various industries.
- Managed schedule and met deadlines of all media inquiries, journal ads, gala tickets RFPs.
- Prepared scripted materials for client's use at press conferences, including A-Rod, Don King, Donald Trump, Nakheel/Palm Jumeriah, Sapir Organization, Simon Wiesenthal Center and Rubin Museum of Art.
Skills
- Project Management
- AR/Purchasing/Invoicing
- Expense & Budget Reporting
- Travel Logistics
- Scheduling
- Staff Leadership/Training
- Communications
- Confidentiality
- Process Improvement
- New Hire On-Boarding
- Problem-Solving/Resolution
- Presentations
- Payroll
- Employee Engagement
- Board Meeting Minutes
- Lending Authority
- Technical skills include MAC/PCs, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Office (Docs,Calendars, Presentation and Sheets), Workiva Sandbox, Workday, Concur, Aptify, GetiT, Ariba, Hiperos, SAP/SRM, ACT, SharePoint, CRM, Pivot Tables, JPMC Applications, MX, EIV, RSAM, Oracle, Coupa, Slack, Zoom, WebEx, Miro, ComputerEase/Deltek, Quickbooks
Timeline
Sr. Executive Assistant and Payroll Manager
Ashton Carter - K.T.Construction Services, Inc.
05.2023 - Current
Sr. Executive Assistant
TCQ Consultants, LLC
02.2023 - 05.2023
Sr. Executive Assistant
Workiva
05.2022 - 02.2023
Project Manager 1/Mortgage Underwriter 1
JPMorgan Chase Bank
11.2020 - 05.2022
Sr. Executive Assistant
JPMorgan Chase Bank, Veterans Sourcing Group
08.2019 - 11.2020
Project Manager and Executive Assistant
WorldatWork
02.2018 - 07.2019
Sr. Executive Assistant /Office Manager
PayPal
12.2011 - 07.2017
Fundraiser
Telefund
07.2010 - 06.2011
Special Assistant to the President
Rubenstein Public Relations
03.2005 - 05.2009
Some College (No Degree) - Business Management
State University of New York College
Some College (No Degree) - Textile & Surface Design
Fashion Institute of Technology
Business Certification in Shaping Work of the Future -
EdX M.I.T. Sloan School
Education
Some College (No Degree) - Business Management
State University of New York College
Buffalo, NYSome College (No Degree) - Textile & Surface Design
Fashion Institute of Technology
New York, NYBusiness Certification in Shaping Work of the Future -
EdX M.I.T. Sloan School
Virtual05.2019
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