Tina Payne

• Managed and provided guidance to the invoicing team, fostering collaboration and knowledge sharing. Sharing resources and best practices to enhance team efficiency and problem-solving capabilities.
• Trained staff on spreadsheet functionalities, including lookups and pivots, to improve data accuracy and processing speed.
• OneDrive: Created and maintained shared communication links for reporting invoice failures, AFE mapping, unassigned codes, and invoicing assignments. Actively resolving invoicing issues, ensuring timely and accurate processing while supporting team development.
• Utilized Excel spreadsheets daily to track and report monthly metrics on coder statistics, data validation, and AFE/LOE coding research.
• Prepared comprehensive reports via OpenInvoice for GL budget owners, supporting financial oversight and decision-making.
• Administered and maintained 350+ OpenInvoice user profiles, roles, and permissions to ensure secure, auditable access. Configured invoice recipient/routing rules and managed site/department structures to align workflows with organizational hierarchy.
• Customer invoicing/training support via Teams, researching issues, account reconciliations, and OpenInvoice enablement. Utilized BOLO to check the current payment status or clearance and address confirmations. Enertia support for legacy CPR accounts (auditor inquiries, historical payment inquiries, vendor set-up data, well searches).
• Ad Hoc reporting requests for internal departments.

Promoted to AP Supervisor; retained core OpenInvoice Admin responsibilities and assumed expanded oversight of the AP Coders in DJ Basin and Permian.

• OpenInvoice Administrator
• Manage communication through the AP Inbox where internal and external customers require check requests, payment status inquiry, account reconciliation, invoice submissions, remittance requests, statement verifications.
• Created and maintained an all-inclusive document on OneDrive called PRD Useful Links that was utilized by the field.
• Execute the weekly check run payment process. Preparation includes uploading OBO (On Behalf Of) invoices, coding and processing invoices for G&A, Drilling, Completions, Production, EHS, Engineering for approval, processing check requests, PPA requests, correcting any necessary errors in the Enertia workflow prior to batching invoices, final cash forecast and Treasury review.
• Payment transactions processed (includes ACH/Checks/JIBS) (2020-2021) – 31,000.
• Invoices processed via OpenInvoice (2016-2021) – over 78,000.
• 2021: 6,297 | 2020: 19,827 | 2019: 33,293 | 2018: 12,588 | 2017: 8,218 | 2016: 714
• Invoice entry error rate (2020) was less than .5%.
• Update metrics reporting monthly tracking statistical data from the prior month on the number of invoices submitted, processed, lines coded, monthly payments for CPRO and CPRM, AP Aging, DPO (Days Payable Outstanding).
• Administrative Support to the Firestone Field Office

Promoted to AP Specialist & AP Coder; retained core AP Coder responsibilities and assumed expanded responsibilities as an AP Specialist.

• Enhanced project efficiency by streamlining communication between field personnel and office staff.
• Organized company events such as trainings or team-building activities to foster camaraderie among colleagues in the workplace.
• Assisted in the preparation of comprehensive reports for management, facilitating informed strategic planning.

• Streamlined administrative processes to enhance operational efficiency and reduce response times.
• Managed scheduling for meetings, optimizing resource allocation and time management across teams.
• Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
• Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.