Summary
Overview
Work History
Skills
Timeline
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TINA PEREZ

Bristow,VA

Summary

Dynamic Senior Executive Assistant with a proven track record of providing high-level administrative support and strategic oversight to C-suite executives. Adept at managing complex calendars, orchestrating high-stakes meetings, and coordinating cross-functional teams with precision and efficiency. Leveraging advanced proficiency in Microsoft Office Suite and Outlook, exceptional interpersonal skills and meticulous attention to detail, to streamline operations and enhance executive productivity.

Overview

29
29
years of professional experience

Work History

Senior Executive Assistant

General Dynamics
04.2021 - 08.2024
  • Enhanced communication and coordination between executive team and multiple departments across the organization.
  • Provided administrative assistance to the executive team through calendar management and meeting scheduling.
  • Coordinated travel arrangements including flights, hotels, transportation, visas and itineraries.
  • Utilized programs like CONCUR to create monthly expense reports for senior executives.
  • Worked closely with the executive team to create meeting agendas encompassing all required resources.
  • Managed various aspects of event planning, including coordinating catering services, reserving venues, and ordering supplies.
  • Successfully handled multiple concurrent projects, consistently delivering on time while upholding quality benchmarks.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Enabled effective lead monitoring and relationship development by consistently entering customer information and updates into the database system.
  • Established streamlined organizational systems for records, reports, and documents in both digital and paper formats.
  • Coordinated multiple schedules with an online calendaring system.
  • Effectively relayed up-to-date and precise information to external parties by means of emails, phone conversations, and personal interactions.

Executive Administrative Assistant

Raytheon
12.2015 - 09.2020
  • Organized and maintained executive calendars, facilitated meeting scheduling, managed event planning including conferences and travel arrangements.
  • Ordered necessary office supplies as required, maintaining optimal stock levels.
  • Greeted arriving visitors and guided them to their intended location or contact; offered relevant information about the company when needed.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Facilitated efficient meetings by creating agendas, recording minutes, and sharing notes with the appropriate team members.
  • Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Created PowerPoint presentations used for diverse business needs.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Administrative Assistant

Northrop Grumman Corporation
Fairfax, VA
09.1995 - 08.2015
  • Created and maintained project templates to facilitate the production of quality project documents, procedures, meeting minutes, and presentations
  • Reviewed all project documents for quality standards, format, structural clarity, and grammar prior to delivery
  • Participated in staff meetings; reviewed meeting minutes for accuracy and actions
  • Completed action items and scheduled tasks within assigned timelines
  • Processed all New Hire documents and required account setup
  • Maintained the project organizational charts and phone lists
  • Coordinated internal office moves and reconfigurations
  • Maintained and schedule meetings for the Program Manager
  • Maintained the project organizational charts and phone lists
  • Coordinated internal office moves and reconfigurations
  • Processed Common Access Card (CAC) applications
  • Coordinate annual renewals and initial employee requests as required
  • Compiled travel expenses and submitted to the customer in a monthly report
  • Assembled, edit, and finalize color briefings
  • Bi-weekly Integrated Staff Meetings with the customer
  • Quarterly Program Reviews with upper management
  • Formatted, proofread and assemble outgoing deliverable letters and documents
  • Responsible for processing DoD Appointment Letter for PROD Access
  • Coordinate with the customer and employee to ensure that proper access has been granted
  • Responsible for ordering and maintaining supply cabinets
  • Maintained internal training records for staff employees.

Skills

  • Microsoft Office Suite
  • Microsoft Outlook
  • Interpersonal communication skills
  • Strong attention to detail and accuracy
  • Proficient in expense reporting and financial documentation
  • Expertise in meeting planning and organization
  • Efficient in C-Level calendar management and scheduling
  • Competent in travel arrangement and management
  • Adherence to confidentiality and data privacy protocols

Timeline

Senior Executive Assistant

General Dynamics
04.2021 - 08.2024

Executive Administrative Assistant

Raytheon
12.2015 - 09.2020

Administrative Assistant

Northrop Grumman Corporation
09.1995 - 08.2015

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TINA PEREZ