Tina Preston

• Coordinated daily administrative tasks for efficient office operations.
• Managed schedules and appointments for team members and leadership.
• Assisted in preparation of reports and presentations for meetings.
• Facilitated communication between departments to streamline workflows.
• Provided administrative support to various departments within the organization.
• Provided assistance during special projects or events as needed.
• Organized and maintained filing systems for sensitive documents.
• Responded to customer inquiries via phone or email in a professional manner.
• Gathered, entered and updated data to maintain departmental records and databases.
• Greeted visitors in a courteous manner and directed them to the appropriate office or person.
• Managed incoming mail distribution and outgoing courier services.
• Answered phones and routed calls to appropriate personnel.
• Prepared agendas and took notes at meetings to archive proceedings.
• Worked with finance department to file receipts and reimbursements.
• Scheduled travel arrangements for business trips, conferences, and other events.
• Composed and edited complex and sensitive correspondence, reports and documents.
• Made copies, sent faxes and handled all incoming and outgoing correspondence.
• Maintained calendars for multiple executives.
• Summarized and analyzed data from sources to create detailed documents, reports and high-level presentations.
• Generated status reports for senior management activities critical to meeting project and departmental goals.
• Prepared detailed reports and presentations for executive staff.
• Created expense reports using company software applications.
• Conducted research projects as requested by management team.
• Managed daily office operations, including supply inventory and maintenance requests, to maintain an efficient work environment.
• Acted as a liaison between different departments to facilitate communication and project collaboration.
• Coordinated with IT department to resolve technical issues, ensuring minimal disruption to office operations.
• Handled sensitive information with discretion, maintaining confidentiality and compliance with relevant laws and policies.
• Drafted and distributed internal communications, such as memos and newsletters, to keep staff informed of company updates and events.
• Negotiated with vendors and service providers to secure cost-effective contracts and services for the office.
• Managed confidential employee and company documents, ensuring they are securely stored and handled.
• Oversaw travel arrangements for staff, including flight bookings, accommodations, and itineraries, optimizing budget and preferences.
• Assisted executives with personal tasks and scheduling to optimize their time management and productivity.
• Compiled and prepared reports and presentations for meetings, ensuring accuracy and professionalism.
• Assisted in the preparation of presentations, reports and other documents as needed.
• Coordinated with other supervisors, combining group efforts to achieve goals.
• Guided employees in handling difficult or complex problems.
• Discussed job performance problems with employees, identifying causes and issues to find solutions.
• Reviewed and verified data accuracy before submission to management.
• Utilized spreadsheet software to manage and analyze data sets efficiently.
• Performed data entry from paper documents, emails, and other sources into computer systems.
• Updated existing records with new or revised information as needed.
• Created spreadsheets to track data entries.
• Followed up on pending tasks until completion.
• Verified accuracy and completeness of data entry into the database system.
• Maintained confidentiality of sensitive information entered into the system.
• Identified and corrected data entry errors to prevent duplication across systems.
• Scanned documents into appropriate databases for storage purposes.
• Collected and organized information for entry, prioritizing entries to increase efficiency.
• Transferred data from hard copies to digital databases, organizing information in new formats.
• Provided support to management staff in regards to data entry processes.
• Reviewed existing information for accuracy and made necessary corrections.
• Assisted colleagues with resolving any issues related to data entry operations.
• Reviewed, corrected or deleted data, verifying customer and account information.
• Responded to daily inquiries and requests within mandated timeframe to meet deadlines.
• Compiled reports based on gathered information.
• Followed data program techniques and procedures to maintain data entry requirements.
• Utilized specialized software applications related to the job role.
• Proofread and edited documents to correct errors.
• Prepared summaries of daily work completed for review by supervisors.
• Identified, corrected, and reported data entry errors.
• Compiled data from source documents prior to data entry.
• Analyzed and processed current data records to provide detailed reports.
• Adjusted settings for format, page layout and line spacing.
• Entered data into spreadsheets, documents and databases with high accuracy rate.
• Transferred written information into databases to maintain consistent, accurate client records and project details.
• Emailed completed documents to supervisors and co-workers to confirm accuracy.
• Supported Company three times a year (two weeks at a time) for setup events (associate work punches, travel, and cash office).
• Translated written documentation and notes into emails and other types of correspondence.
• Sifted through large quantities of data and accurately transferred necessary information to electronic spreadsheets.
• Shared incomplete and deficient data sets with supervisors for resolution.

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• Facilitated training sessions for new associates on company policies and procedures.
• Collaborated with management to implement employee engagement initiatives and programs.
• Coordinated schedules to ensure adequate staffing during peak business hours.
• Supported recruitment efforts by participating in candidate interviews and evaluations.
• Developed communication strategies to promote teamwork and morale among staff members.
• Evaluated job applications from potential candidates prior to extending offers of employment.
• Resolved conflicts between employees in a timely manner while maintaining an amicable work environment.
• Organized monthly one-on-one meetings with each team member to discuss individual goals and objectives.
• Developed and implemented strategies to improve team performance, morale and engagement.
• Assisted in recruiting efforts by conducting interviews and hiring new personnel.
• Developed initiatives to motivate employees through recognition awards or other incentives.
• Delegated tasks among the team based on their skillsets and capabilities.
• Kept work areas clean, neat and free of safety hazards to maximize efficiency.
• Motivated and empowered team members to build customer satisfaction and loyalty to support retention and growth.
• Mentored newly hired employees on machine operations and implemented training on safety procedures to prevent injuries.
• Established clear team goals aligned with company objectives, tracking progress regularly.
• Managed conflict resolution within the team to maintain a positive work environment.
• Coordinated daily operations, ensuring team adherence to company policies and procedures.
• Ensured compliance with legal and regulatory requirements in all team activities.
• Facilitated team meetings to discuss targets, strategies, and address any issues.
• Assisted in employee recruitment, hiring and interview processes.
• Aligned HR policies with federal and local regulations.
• Managed compensation, insurance and vacation days within employee benefits programs.
• Organized employee directories and updated individual contact information.