Tina Ames
Accounts Payable Specialist
Torrance,CA
Summary
Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
29
29
years of professional experience
Work History
Accounts Payable Specialist
Ducommun, Inc
Carson, CA
05.2012 - 11.2021
- For an aerospace and defense company
- Process high volume full cycle accounts payable daily into various ERP systems
- Obtain approvals for all miscellaneous invoices
- Enter Non-PO and PO invoices daily
- Enter and process weekly check run and forward for electronic approval via Laserfiche, a records repository software, for assigned company locations
- Reconcile expense reports, approve in Concur, and scan for processing
- Work directly with vendors and internal personnel to troubleshoot invoices discrepancies/issues
- Scan all invoices received (electronically and via regular mail) processing
- Reconcile AP aging monthly, with special emphasis at quarter end
- Reconcile GRNI (Goods Received Not Invoiced) quarterly to ensure all vendor invoices were received for processing
- Peer review of quarterly accruals, and verification against the current PO receipts report and invoices
- Vendor statement reconciliation as needed.
Accounts Payable Clerk
Aerotek, Intelligent
Torrance, CA
01.2011 - 01.2011
- Process high volume full cycle accounts payable
- Obtain approvals for all miscellaneous invoices
- Verify receipt, quantity, and price of PO invoices by downloading open receipts from Great Plains and enter for check run
- Process two check runs weekly and attach appropriate documentation prior to routing for approvals
- Work directly with vendors and internal personnel to troubleshoot invoices discrepancies/issues
- Responsible for responding to communications into the A/P email department inbox.
Accounts Payable Clerk
Ajilon Finance, Cetera Financial Group
Torrance, CA
01.2010 - 01.2010
- Instrumental team member in implementing a new P-Card program from gathering card holder information, utilizing SmartData Online (SDOL)gen2, and assisting card holders with the reconciliation process
- Audit, code and input high volume T&E Reports and process via ACH and upload into Wells Fargo Safe Transmission via Microsoft Dynamics Great Plains twice weekly
- Code, enter and pay legal invoices.
Accounts Payable Clerk
Ajilon Finance, CB Richard Ellis
Torrance, CA
01.2007 - 01.2009
- Assist in escheatment process by determining the following: Research A/P system to verify stale-dated checks were not accounting errors; obtain contact information such (i.e., phone number, email, and mailing address); send due diligence letters to the owners of fees (Vendor)
- Assemble paperwork for stop payments and voids as needed for A/P Department
- Assist with distribution of Accounts Payable checks three times weekly
- Record daily Accounts Payable Groups in Excel
- Research returned checks via PeopleSoft requiring inquiries with staff or originating field office.
Accounting Specialist
Sweeney Engineering Corporation
Gardena, CA
01.2003 - 01.2006
- For multi-million-dollar engineering manufacturer of fluid system valves
- Match and input invoices and process payments/check run
- Monthly bank reconciliation and journal entries
- Weekly timecard input and payroll processing using Paychex software
- Order input and processing daily shippers
- Cash receipts input and posting and monthly collections
- Human Resource tasks such as interacting with employees regarding benefits and payroll processing, maintaining employee files, and processing new and current benefits forms
- Assist in preparation of financials for transition to new owner.
Accounts Payable Clerk
Denso Sales California
Long Beach, CA
01.1989 - 01.2003
- With high-volume activity for an international automotive components manufacturer with sales in excess of $600 million annually
- Match invoices and related documentation for post into A/P system and research discrepancies
- General Ledger account reconciliation
- Process employee expense reports and train associates to use the expense reporting system
- Assist in month-end and year-end A/P accruals and quarterly confirmations with affiliates
- Helped to streamline paperwork around production invoices resulting in decreased processing time
- Department lead for yearly fixed asset inventory
- Developed supervisory skills as designated trainer of department co-workers and manager of temporary associates
- Primary A/P contact to assist internal associates and outside vendors.
Education
Master of Science - Business Administration - Business Management
Woodbury University
Burbank, CA08.2000
Skills
- BaanV and BaanLN (ERP systems)
- Laserfiche Document Repository
- Concur Travel Expense
- Cisco WebEx Teams
- SharePoint
- Great Plains
- Excel and Microsoft Word
- MESA customized software
- Paychex software
- BPCS (ERP System)
- Software 2000 (A/P, A/R and Fixed Assets)
- PeopleSoft
- SmartData Online (SDOL)gen2
- 10-key by touch
- Resolving Discrepancies
- Proactive and Self-Motivated
- Precision and Accuracy
- Working with Vendors
- Office Supplies and Inventory
- Maintaining Strict Confidentiality
- Effective Project Completion
- Check Disbursement
Timeline
Accounts Payable Specialist
Ducommun, Inc
05.2012 - 11.2021
Accounts Payable Clerk
Aerotek, Intelligent
01.2011 - 01.2011
Accounts Payable Clerk
Ajilon Finance, Cetera Financial Group
01.2010 - 01.2010
Accounts Payable Clerk
Ajilon Finance, CB Richard Ellis
01.2007 - 01.2009
Accounting Specialist
Sweeney Engineering Corporation
01.2003 - 01.2006
Accounts Payable Clerk
Denso Sales California
01.1989 - 01.2003
Master of Science - Business Administration - Business Management
Woodbury University
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