Summary
Overview
Work History
Education
Skills
Timeline
Hi, I’m

Tlayne Bumbrey

Fredericksburg,VA
Tlayne Bumbrey

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.

Overview

4
years of professional experience

Work History

LMI | Arlington

Senior Executive Assistant
07.2023 - Current

Job overview

  • Organized events, seminars and lectures for the department.
  • Coordinated scheduling for internal and external meetings, travel plans, conference calls and day-to-day executive obligations
  • Handled routine responses to telephone and email inquiries on behalf of executives.
  • Mailed letters, send emails and memos regarding important announcements and events.
  • Managed complex calendars and schedules, resolving scheduling issues.
  • Developed presentations, reports and minutes of meetings for the department.
  • Arranged transportation and accommodations, facilitating executive travel.
  • Conserved executive's time by acting as gatekeeper and reviewing information in advance.
  • Collaborated with other members of the admin team to provide seamless support for the Executive Principals.
  • Served as lead to facilitate office administration functions.
  • Assisted, delegated, and packaged projects for Senior Level Executives in support for DoD.
  • Used discretion, confidentiality and good judgment to protect c-level matters.
  • Safeguarded office documents through backups and offsite storage.
  • Addressed routine inquiry correspondence from customers and partners.
  • Booked executive accommodation and travel before scheduled conferences.
  • Cultivated a positive environment for executives by developing strong relationships with internal and external stakeholders
  • Sorted and distributed mail to recipients.
  • Controlled access to staff through entry restrictions
  • Prepared agendas and coordinated catering for luncheons and meetings.
  • Answered phone calls and directed callers to appropriate parties.

Avantus /QinetiQ = Secretary Of Defense

Senior Executive Assistant
08.2022 - 07.2023

Job overview

  • Organized, managed and maintained complex calendars of Political Appointees, SESs, and senior personnel. Resolved conflicting priorities and orchestrate changes to the calendar, as required, This includes coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel
  • Collaborated with other DoD agencies to coordinate administrative functions including office security administration, office space management, processing security clearance and visit requests for outside affiliations and visitors, scheduling office events and ordering supplies
  • · Served as primary point of contact and coordinator for senior DoD leadership for interpreting proposed policies and operating practices, DoD Directives, Instructions, Publications & Manuals, and providing expert recommendations to the DASD, Principal Director, military assistants, and other Senior Executive Service and Flag/General Officers and their staffs
  • Acted as the subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the Senior Personnel activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel
  • · Created tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects.
  • Spearheaded special projects on own initiative and supported assigned projects.
  • Equipped the Senior DoD official with a daily read-ahead book/materials. Which takes consistent communication with Action Officers and Military Assistants to best set-up the DoD official for success.
  • Facilitated training and onboarding for incoming office staff.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Greeted guests professionally and courteously to cultivate welcoming atmosphere while making safety top priority.
  • Maintained confidentiality of classified and sensitive materials.
  • Conducted background investigations and security checks for employees, contractors, and foreign nationals.

Army, INSCOM Command Group, MPF Federal, LLC

Senior Executive Assistant
12.2021 - 08.2022

Job overview

  • Relieved the Director and/or Deputy Director of administrative type functions including overseeing the work of other administrative office support staff within the Command Group executive office
  • Demonstrate daily organizational skills to ensure the day-to-day operations are seamless.
  • Provide keen calendar management for the CAG office to mirror the essential support to the Commander General
  • Prioritize inquiries and requests while troubleshooting conflicts to safeguard against matters that interrupt their support for the Commander General
  • Arrange and handle all logistics for meetings, including VTC, TEAMS meetings, SIPR/NIPR Tandberg, conference calls and in-person meetings
  • Developed and prepared presentation material and talking points for meetings to include briefings.
  • Manage shared drives to establish key Knowledge Management information
  • Stand as the 'gatekeeper' and convey a 'gateway' role, assuring a bridge for smooth communication between internal and external key leaders.
  • Coordinated and arranged all travel arrangements through DTS and/or TMC.
  • Keep office morale productive and vision focused
  • Assisted in onboarding new hires or military personnel.
  • Maintained confidentiality of classified and sensitive materials.
  • Conducted background investigations and security checks for employees, contractors, and foreign nationals.

FBI/SecD, Five Stones Research Corporation

Senior Security/Administrative Assistant
03.2020 - 12.2021

Job overview

  • Performed lifecycle administrative duties under the Security Division: personnel clearance verification, records checks, data entry, processing and filing, scheduling, document recording, and generates reports to maintain all customers
  • Maintain calendars for the Office of Security Operations to approve and arrange for SCI briefings
  • Encouraged an efficient office environment to include assisting in the ordering of supplies/equipment; arranging for office equipment repairs; coordinating office renovations; and participating in event planning
  • Utilize software systems to grant access to visitors, verifying credentials and determining eligibility for program access
  • Ensured physical security by maintaining personnel security files, update profiles, and complete records checks
  • Prepared and arrange files for debriefs and terminations; closing all access to prevent security breach
  • Interpreted government, internal, and facility policies to develop/implement security plans and provide procedural guidance to facility users
  • Prepared a variety of correspondences, reports, talking points, presentation materials, and memoranda, etc
  • Prepared Indoc files for FBI/Contract employees
  • Coordinated classified materials and classifies the level of security accurately, processing magnetic media for accountability and performing destruction of classified materials with zero incidents
  • Oversaw security clearance processing activities to verify appropriate clearance actions of government personnel. Corroborated complex security clearance information and investigations with the adjudication offices to provide any physical and logistical access to facilities.
  • Determined suitability for building access based on clearance levels and background checks.
  • Facilitated training and onboarding for incoming office staff.

Education

Lancaster Bible College
Falls, Lancaster, VA, PA

Bachelor of Science from Communications
12.2024

University Overview

Skills

  • Executive Assistant and Security Assistant Skills
  • Microsoft Office (ie: Outlook, OneNote, Excel, & Sharepoint,
  • Security Operations Experience
  • Background Investigations
  • Employee File Management
  • Sensitive Information Handling
  • Security Procedures Knowledge
  • Employee and Visitor Screening
  • Advanced MS Office Suite
  • Customer Service-Oriented
  • Strong Problem Solver
  • Process Improvements

Timeline

Senior Executive Assistant
LMI | Arlington
07.2023 - Current
Senior Executive Assistant
Avantus /QinetiQ = Secretary Of Defense
08.2022 - 07.2023
Senior Executive Assistant
Army, INSCOM Command Group, MPF Federal, LLC
12.2021 - 08.2022
Senior Security/Administrative Assistant
FBI/SecD, Five Stones Research Corporation
03.2020 - 12.2021
Lancaster Bible College
Bachelor of Science from Communications

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