Summary
Overview
Work History
Education
Skills
Timeline
Generic

Tobi S. Wilson

Fort Collins,CO

Summary

Over 30+ years of combined experience and responsibility in Corporate America and Higher Education as an Executive Assistant with a proven record of accomplishment in the areas of finance, organization and customer relations, scheduling, staff supervision, and advanced office operations. Strong organizational abilities combined with excellent interpersonal communication, and leadership skills that allow me to work effectively with other people at all levels and with diverse backgrounds. 30+ years of experience with Microsoft Office, Mekko Graphics, Org Plus, Concur, QuickBooks and SharePoint, MS Teams. Notary for the State of Colorado. The ability to work in an ever-changing environment with distractions and multiple priorities demanding attention. Strengths are in critical thinking, idea design, development and implementation, appropriate delegation, people skills and attention to detail. PR and Communications background- sophisticated logistics, client facing and BOD level coordination. Personality reflected as poised and professional, flawless presentation, approachable and able to act as a diplomatic and tactful gatekeeper in support of high-level C-Suite executives. Driven and resourceful administrative professional with 30+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

28
28
years of professional experience

Work History

Executive assistant

HACH
02.2023 - Current
  • Primary support to the VP/GM, North America
  • Continued support for the Water Quality Platform General Counsel and CIO, Veralto Company.

Executive assistant

DANAHER COrporation
12.2020 - 02.2023
  • Primary support to President for Hach and Group Executive for Danaher Corporation
  • Continued support for the Water Quality Platform: VP HR, VP & Legal Counsel, CFO, VP Business Development and Commercial President for High Growth Markets
  • Served on the board and worked as a developer of the HachConnect Intranet for associates.

Executive assistant

danaher corporation
05.2019 - 12.2020
  • Primary support to Group Executive & VP and CFO- Life Sciences Platform
  • Continued support for the Water Quality Platform: VP HR, VP & Legal Counsel, CFO, VP Business Development and Commercial President for High Growth Markets.

Executive assistant

danaher corporation
01.2004 - 05.2019
  • Provide support for the Water Quality Platform – VP & Group Executive, VP of HR, VP Legal Counsel, CFO, VP Business Development and VP for High Growth Markets.

President

Hach Company
05.2014 - 05.2015
  • Experience with Water Quality Platform, Life Sciences and Diagnostic Platforms within Danaher
  • Coordination in complex and extensive travel for multiple executives
  • Previous experience in the planning and implementation of the Danaher Growth Conference in California, Texas and Colorado
  • Providing logistical support and juggling competing priorities for projects across various teams within the organization
  • (CEO, Finance, Marketing and International)
  • Preparing and approving timely and accurate expense reports for managers and others as needed
  • Coordination of team meetings, special events, and team-building exercises
  • (Domestic and International)
  • Office management to include time sheets, vacation schedules, office equipment (purchase, instruction and maintenance), general supplies and professional development opportunities
  • Extensive knowledge in utilizing video conferencing and telecon services (Intercall, AT&T, WebEx) and providing instruction to associates
  • Involved in the process of purchasing VTC systems for independent offices and conference rooms
  • Onboarding of new team members to ensure seamless integration/immersion into the company and their respective team
  • This includes but is not limited to developing immersion plans, alignment with resources and benchmarking opportunities for development
  • Human Resources Experience – interviewing, development of job descriptions, Talent Review and Organization activities and yearly performance review coordination
  • In addition, logistic planning for large Annual HR Conference
  • Lead in Executive Assistant Team – fostering team building, skills enhancement and job training
  • Budget management, finance reconciliation and accountability
  • Approval responsibility for purchase orders and CAR (Capital Allocation Request) processes
  • Approval authority up to $25K on behalf of executives
  • Extensive knowledge and experience in requirements for international travel, visas and passports, vaccinations/immunizations and culture.

EA, Executive Vice-President

Danaher Corporation
01.2004 - 05.2014

Executive assistant, adjunct faculty

Aims Community college
03.2000 - 01.2004
  • Multiple responsibilities in class schedule development, counseling and recruiting activities
  • Advanced administrative responsibilities in Finance, Instruction and Class Schedule Development
  • Involvement in Recruiting Fairs, Student Activities on Campus and Course Development
  • Instructor in the Individual Learning Center, English and Intro to Business classes
  • Liaison work with Aims Community College and the City of Loveland (Corn Roast Festival, Poets in the Park and Chamber of Commerce Meetings).

Executive assistant

McCook Community College
09.1995 - 03.2000
  • Manage the daily operations of the Student Services Office
  • In addition, providing support as needed to the Registrar, Dean of Financial Aid and Dean of Community Services
  • Work with all areas of the College community (student, staff, faculty, and foundation members) and external constituencies (alumni, parents, vendors) providing information and supporting relationships pertaining to Student Services
  • Assist in the preparation, organization, and delivery of materials for meetings and events to include Recruiting, Community Service and Financial Aid
  • Responsible for interviewing and selecting resident assistants and determining rooming assignments for all incoming students
  • This included providing training seminars, scheduling responsibilities for the dorm and kitchen (as well as the Student Union) and ensuring compliance of the Student Success Handbook
  • Quarterly performance reviews for resident assistants and directors were a priority to ensure continued success for our students and employees
  • Oversee Student Services department budget and ensure compliance of finance procedures for purchasing, expense reports, budget allocations and other tasks
  • Responsible for all related graduation activities including the speaker and local government official involvement.

Education

MBA -

Franklin University
Columbus, OH
05.2003

Bachelor of Science -

Franklin University
Columbus, OH
12.2001

Associate of Science -

McCook Community College
McCook, NE
05.2000

Skills

  • Skills & Abilities
  • Extensive and comprehensive calendar control and time management for multiple executives located both locally and remote
  • AR/AP
  • Advanced MS Office Suite
  • Business writing
  • Travel coordination
  • Extensive vocabulary
  • Scheduling
  • Schedule & calendar planning
  • Proofreading
  • Administrative support
  • Conference planning
  • Office management
  • Budgeting
  • Travel accommodations
  • Strategic planning
  • Staff Management
  • Expense reporting
  • Schedule Management
  • Report writing
  • Office administration
  • Business administration
  • Employee training and development

Timeline

Executive assistant

HACH
02.2023 - Current

Executive assistant

DANAHER COrporation
12.2020 - 02.2023

Executive assistant

danaher corporation
05.2019 - 12.2020

President

Hach Company
05.2014 - 05.2015

Executive assistant

danaher corporation
01.2004 - 05.2019

EA, Executive Vice-President

Danaher Corporation
01.2004 - 05.2014

Executive assistant, adjunct faculty

Aims Community college
03.2000 - 01.2004

Executive assistant

McCook Community College
09.1995 - 03.2000

MBA -

Franklin University

Bachelor of Science -

Franklin University

Associate of Science -

McCook Community College
Tobi S. Wilson