Overview
Work History
Education
Timeline
Generic

TOI STAUFFER

Palm Beach Gardens,FL

Overview

6
6
years of professional experience

Work History

Executive Assistant

Renew Vitality
02.2023 - Current
  • Work with senior management on expansion project by doubling the number of providers and locations within 6 months.
  • Hire and onboard new providers throughout the country.
  • Research and obtain leases for office space for new providers.
  • Conduct background checks on new providers.
  • Proof and disperse onboarding documentation to appropriate departments.
  • Manage provider licensing expiration dates.
  • Establish set up of new office spaces by ordering furniture, signs, marketing material, hiring of handyman and organize key exchange.
  • Research state prescribing laws and new location demographics.
  • Provide marketing team with necessary information and forms to add new providers and new locations to our websites.
  • Create email and database login credentials for new providers.

Real Estate Sales Assistant

Coastal Living Group
08.2022 - 01.2023
  • Liaison between owner, clients, agents, and property managers to maintain effective lines of communication with a friendly approach.
  • Coordinated appointments to show marketed properties producing several offers.
  • Collaborated with marketing company and proofed all social media content.
  • Cautiously maintained company scheduling calendar.
  • Opened and closed office for daily operations.
  • Managed business credit cards and expenses.
  • Kept the office stocked with supplies.
  • Safely maintained subscriptions, usernames, and passwords.
  • Set up and maintained listings in MLS and brokerage software programs.
  • Scheduled and attended photo shoots and inspections.
  • Developed and deployed marketing collateral to promote properties and drive sales.
  • Ran month-end Excel reports for management.
  • Proficiently filed and retrieved documentation from Dropbox.
  • Appropriately organized, printed, and bound marketing material.
  • Implemented data analysis reports for sellers.
  • Effectively negotiated offers.
  • Prepared listing and purchase agreements and use appFiles to complete contracts.
  • Generated leads for sales through cold calls and referrals.
  • Managed phone and email correspondences.
  • Established and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Composed and proofread memos, letters, and reports to verify error-free communication.

Executive Assistant

New Life Rejuvenation
08.2021 - 08.2022
  • Increased proficiency by assisting president, vice president, and doctors with daily business operations at busy health and wellness practice.
  • Managed daily functions for 7 sales agents.
  • Assigned clients to manage their onboarding, documentation, lab work, consultations, sales, proposals, and continuous well-being check-ins.
  • Investigated and resolved client inquiries and complaints quickly.
  • Carry out duties by competently proofing and processing high volume of prescriptions daily in pharmacy portals.
  • Utilize my organizational skills by managing company's busy scheduling calendar.
  • Greeted clients and potential clients with concierge service.
  • Screened calls and emails and respond accordingly to support executive correspondence.
  • Communicated professionally with colleagues and clients.
  • Proficiently created client profiles by transferring client information and documents into database.
  • Managed doctors' daily itineraries and streamlined scheduling procedures.
  • Set clients up with telemedicine consultations and lab work appointments.
  • Trusted to take clients payments and keep track of petty cash flow and reimbursements.
  • Competently managed office supplies, orders, and billing.
  • Transcribed meeting minutes to support executives and sales team.
  • Managed scheduling and payments of vendors.

Executive Assistant

LifeXMD Hormone Optimization
03.2018 - 08.2021
  • Assisted president, COO, sales team, and doctors with daily business operations.
  • Streamlined operations and prioritized tasks, allowing senior staff and sales team to increase productivity by often handling tasks with clients and pharmacies before and after business hours.
  • Established complete setup, processing, and updating of over 100 Automatic Recurring Programs monthly.
  • Proofed and processed 100s of prescriptions weekly.
  • Processed all requisition forms for lab work/requested additional labs if need existed.
  • Established all new leads, personal information, and documentation in company database.
  • Responded to client needs via email, call, or text.
  • Communicated with pharmacies for updates and changes to prescription orders.
  • Created and processed client invoices.
  • Organized and proofed required medical documents for telemedicine consultations with doctors.
  • Provided social media content and postings.
  • Reviewed and proofed weekly pharmacy invoices for accuracy and changes.
  • Executed basic bookkeeping tasks.
  • Handled all marketing event logistics and coordination.
  • Maintained all new hire documentation including nondisclosure agreements.
  • Managed inventory of all office and medical supplies
  • Received and organized all shipments.

Education

Sales Associate License

Gold Coast School of Real Estate
2022

Associate of Science -

Florida College of Natural Health
2008

Timeline

Executive Assistant

Renew Vitality
02.2023 - Current

Real Estate Sales Assistant

Coastal Living Group
08.2022 - 01.2023

Executive Assistant

New Life Rejuvenation
08.2021 - 08.2022

Executive Assistant

LifeXMD Hormone Optimization
03.2018 - 08.2021

Sales Associate License

Gold Coast School of Real Estate

Associate of Science -

Florida College of Natural Health

Similar Profiles

CREATE PROFILE
TOI STAUFFER