Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Certification
Languages
Websites
Hi, I am Toni.
References
Work Availability
Timeline
Hi, I’m

TONI. MILNE

Administrative Assistant
Glendale,AZ
You only have to do a few things right in your life so long as you don’t do too many things wrong.
Warren Buffett
TONI. MILNE

Summary

Experienced On-Site Administrator focused on business efficiency and operational improvements. Dedicated and decisive leader with strategic and forward-thinking mindset. Brings progressive industry experience, willingness to learn and adaptability to changing circumstances.

Overview

27
years of professional experience
1
Certification

Work History

Honeywell Intelligrated
Traveling Position

On-Site Administrator
09.2016 - 04.2023

Job overview

  • Setting up and breaking down jobsites, which includes purchasing all supplies, equipment, tools, and ordered all team trailers
  • Supported PM, Supervisors, Engineers, Sub-Contractors, Safety, and Installers by scheduling appointments for all functions, events, meetings, or tasks required for project
  • Functioned as a professional liaison between the Field and the Corporate Office
  • On-boarded all associates, including I-9's via e-Verify, W-4, benefit package, required tool list and job site expectations required by HR
  • Processed payroll in Kronos Timekeeping accurately
  • Scheduled travel and arranged PTO for Supervisors in Concur
  • Entered all expenses and mileage reports for all Supervisors and Installers in expedient fashion
  • Coordinated All vendor relations: deliveries, maintenance and pick up dates and times for all equipment via phone, text, or Outlook email
  • Ordered, tracked, and received material and all small parts in Oracle
  • Updated all project spreadsheets ex: Forecasting including Manpower plans, budget, attendance, PTO, Travel into SharePoint
  • Updated HR's new policies and kept available for all associates
  • Consulted with installers on company policies and benefits
  • Stayed knowledgeable to new announcements such as emails and meetings to precisely stay updated on required policies and benefits
  • Attended Site meetings
  • Took minuets in meetings and then distributed via Outlook email
  • Finalized Daily, Weekly, and Monthly reports before deadlines
  • Answered incoming calls and responded to customer inquiries.
  • Assisted in the development of new administrative systems, procedures and policies.
  • Managed office supplies inventory and placed orders when necessary.
  • Maintained filing system for important documents such as contracts and invoices.
  • Updated databases with new employee information, job changes and terminations.
  • Performed data entry tasks into computer databases from paper documents.
  • Monitored emails, sorted mail and distributed correspondence accordingly.
  • Compiled statistical data from a variety of sources for analysis purposes.
  • Followed up with customer accounts to resolve unpaid or past due accounts.
  • Monitored payroll, credit card purchases and invoicing to prevent financial errors.
  • Researched and developed administrative policies, procedures and guidelines to facilitate operations.
  • Identified and led cost management initiatives to achieve quantified results.
  • Maintained positive working relationship with fellow staff and management.
  • Displayed strong telephone etiquette, effectively handling difficult calls.
  • Utilized document management system to organize company files, keeping up-to-date and easily accessible data.
  • Evaluated needs of departments and delegated tasks to optimize overall production.
  • Assessed company operations for compliance with safety standards.
  • Worked closely with human resources to support employee management and organizational planning.
  • Organized client meetings to provide project updates.
  • Audited company's legal documents to verify compliant policies and procedures.

Intelligrated Systems
Traveling Position

Administrative Specialist
03.2010 - 09.2016

Job overview

  • Developed and maintained filing systems for both paper and electronic records.
  • Compiled data from various sources to create detailed reports for management.
  • Provided administrative support to department staff, including scheduling appointments and organizing meetings.
  • Performed data entry tasks in an accurate and timely manner.
  • Assisted with budget preparation activities by monitoring expenses and tracking costs.
  • Organized travel arrangements for staff members as needed.
  • Monitored inventory levels of office supplies and ordered replenishments when necessary.
  • Greeted visitors to the office, answered phone calls, and directed inquiries appropriately.
  • Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
  • Created documents such as invoices and purchase orders according to established guidelines.
  • Researched information related to specific projects or topics as requested by management personnel.
  • Handled confidential documents in a secure manner while ensuring privacy regulations were met.
  • Processed incoming mail on a daily basis; sorted mail into appropriate categories for distribution or filing purposes.
  • Maintained contact lists of vendors, customers and other stakeholders as required by the organization's policies.
  • Served as a liaison between departments within the organization to ensure efficient communication between all parties involved in a project.
  • Responded promptly to customer inquiries regarding product features or services offered.
  • Managed multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
  • Provided assistance with onboarding new employees; ensured that all paperwork was completed properly and filed accurately.
  • Answered and routed telephone calls and took messages.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
  • Checked stock to determine inventory levels and maintain office supply products.
  • Organized training, client meetings, team meetings and events.
  • Produced and distributed memos, newsletters and other forms of communication.
  • Strengthened traceability by developing organization systems for contracts, records, reports and agendas.
  • Provided top quality control, eliminating downtime to maximize revenue.
  • Assisted with corporate rollout of merit planning tool, aiding in design and development processes.
  • Arranged domestic and international travel, hotel and transportation needs for staff.
  • Composed and edited complex and sensitive correspondence, reports and documents.
  • Gathered, entered and updated data to maintain departmental records and databases.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Developed successful filing system to increase ability to retain and recover documents, reports and records.
  • Answered phone calls, provided information and connected callers to appropriate personnel.
  • Maintained office supplies by checking inventory and ordering items.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Prepared agendas and took notes at meetings to archive proceedings.
  • Worked with finance department to file receipts and reimbursements.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers and crews.

Buschman
Traveling Position

Parts Coordinator
03.1996 - 03.2004

Job overview

  • Monitored inventory levels of parts and materials, ensuring they were sufficient to meet customer demand.
  • Maintained accurate records of all parts received and distributed.
  • Conducted regular audits of parts inventory to ensure accuracy.
  • Coordinated with purchasing department to order additional parts as needed.
  • Developed and implemented procedures for tracking inventory levels.
  • Verified incoming shipments against purchase orders to ensure accuracy of delivery.
  • Processed returns from customers according to company policy and procedure guidelines.
  • Researched new vendors in order to secure best prices for high-demand items.
  • Tracked backorders and expedited deliveries as needed in order to maintain customer satisfaction.
  • Sorted incoming packages into proper storage locations within the warehouse.
  • Generated invoices upon completion of outgoing shipments.
  • Ensured compliance with safety regulations while handling hazardous materials such as chemicals or solvents.
  • Received and stocked incoming merchandise, arranging items in correct locations.
  • Provided assistance to dealer service technicians, outside mechanics and wholesale parts shops.
  • Reviewed catalogs and computer databases to search and locate correct parts for customer vehicles according to make, model and year.
  • Controlled daily parts program activities to improve sales and inventory management.
  • Kept sales and counter areas organized and clean to give positive first impression to visitors and customers.
  • Gave top-notch service to guests in line with company standards.
  • Mitigated financial discrepancies by managing claims processing, damaged goods, backorders, overages and shortages.

Education

High School Graduate
01.1991

Skills

  • New Hire Onboarding
  • Timesheet Processing
  • Events Coordination
  • Office Administration
  • Travel Coordination
  • Project Coordination
  • Schedule Coordination
  • Expense Reporting
  • Team Collaboration
  • Work Planning and Prioritization
  • Resourceful and Analytical
  • Budget Management
  • Deadline Adherence
  • Personable and Approachable
  • Administrative Support
  • Recordkeeping and File Management
  • Bookkeeping
  • Decision-Making
  • Team Building and Leadership
  • Travel Arrangements
  • Data Confidentiality
  • Attention to Detail
  • Documentation and Reporting
  • MS Office
  • KRONOS
  • Oracle
  • JAVA
  • Sharepoint
  • Payroll administrator
  • Onsite and remote services
  • Planning and Coordination
  • Self-Motivated
  • PPE Compliance
  • Onsite customer support
  • Administrator leadership
  • Onsite client calls
  • Training and Development

Affiliations

  • Traveling and exploring new places
  • Enjoying down time with friends, family and pets
  • Watching movies and documentaries
  • Helping others

Accomplishments

  • Administrative Excellence Award
  • Payroll Excellence
  • Attendance Excellence
  • Mostly, I admire my personal accomplishments which include daily compliments by my supervisors and co-workers

Certification

  • OSHA-10
  • Forklift and aerial lifts

Languages

English
Professional

Hi, I am Toni.

HI, I am Toni.

I have been traveling in the conveyor industry for 25+ years.

I am a self-driven individual, installed with integrity, honesty, and a demanding work ethic.

I   believe in dedication to your team, that you get out what you put in and that you are never too old to learn something new.

My traveling career ended in April 2023 due to a reduction in workforce by my last employer

I have taken time off to travel, see friends and family

I now have a new home in Glendale, AZ and looking for a fresh start with a new team

References

  • Jake Jacobs – Supervisor @ Fortna

        jamesjacobs@fortna.com

        706-936-1843

  • Jack Francis-HW Electrical Manager

      Jack.francis@honeywell.com

      616-856-3560

  • Tim Trowbridge-HW Mechanical Supervisor

      Timothy.trowbridge@honeywell.com

       513-806-9170

  • Rostan Eaton-PM @ Trew

      Rostan.eaton@trewautomation.com

Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Timeline

On-Site Administrator

Honeywell Intelligrated
09.2016 - 04.2023

Administrative Specialist

Intelligrated Systems
03.2010 - 09.2016

Parts Coordinator

Buschman
03.1996 - 03.2004

High School Graduate

Similar Profiles

CREATE PROFILE
TONI. MILNEAdministrative Assistant