Tonia C. Wilson
Upper Marlboro,USA
Summary
Experienced professional seeking opportunity to provide superior administrative and organizational support with communication and customer service. Highly dependable, ethical, and dependable support specialist and leader that blends in advanced organizational, technical, and business acumen.
20+ years of professional administrative experience. 5½ years of civilian federal court administrative experience handling high profile cases. 10 years of construction administrative experience providing construction administration for $500million+ annual companies. Project management software. Bid and contract preparation and management. Vendor and subcontractor liaison. Well organized, personable, and accustomed to managing diverse responsibilities. A well, rounded, flexible collaborator with the demonstrated ability to learn quickly and apply that knowledge effectively.
Overview
26
26
years of professional experience
Work History
Construction Administrative Assistant
Chugach Government Solutions
Ft. Meade
05.2023 - Current
- Serves as POC and liaison for the construction division in handling projects for the federal government
- Maintains recurring internal reports, purchasing transactions, correspondence, and training
- Manage, process and track project related invoices monthly
- Maintains recurring internal reports, purchasing transactions, correspondence, training, etc
- Provides support to the Project Management team, Procurement department in handling multiple projects receiving reports
- Responds to visitors, calls, and inquiries for information
- Supports the Security team by tracking new employers to contracts and updating paperwork of employees supporting the contract
- Track expenditures
- Maintains Outlook calendars, makes appointments, and arranges meeting rooms
- Attends meetings, anticipates, and assembles materials, generates meeting agendas, minutes, and distributes according to standard practice and requests
- Assists in the development and implementation of standard operating procedures
- Plans and organizes work to meet all deadlines
- Occasionally operate customer and company vehicles and/or other equipment in a safe manner
- Adheres to company safety and personnel polices and standard procedures
Contracts Specialist
MCN Build
Washington, DC
08.2022 - 05.2023
- Served as liaison to the direction of the Director of Compliance and the Project Management Team
- Generated, managed, edited, and transmit multiple contract documents which includes owner project agreements and subcontractor contract agreements
- Provided guidance to staff based on established contracts process
- Review and make use of the technical tools and oversee the tracking of all contracts, review and understand procedures for contract administration
- Make sure all contractors complied and abided by DC funded projects
- Update documentation related to contracts for use by staff and review all documentation submitted ensuring that all paperwork provided is accurate, resolving issues as they arise
- Assisted the accounting department with various compliance issues, provided administrative tasks to help assist other departments
Project Administrator
The Christman Companies
Washington, DC
12.2020 - 08.2022
- Managed all coordination for scheduling all trades that enter the jobsite daily for material deliveries
- Worked directly and coordinated with the Project Superintendent, all trade managers, AOC (Architect of the Capitol) and the Capitol Police to schedule all escorts that enter the jobsite and to maintain security
- Maintained a daily log of company trades and all vehicle access entering the jobsite and distributed weekly to the AOC
- Planned and supervised shipments from production to end-user and scheduled daily and weekly routes
- Scheduled weekly escorts requests with the AOC for all workers wanting access to congressional rooms
- Organized project documentation so that team members can readily access necessary materials
- Prepared project documents for close-out, turnover, and archiving to allow efficient final compilation and delivery schedule
- Obtained and organized contractual documents
- Administered project billing including timely receipt of waivers
- Reviewed, approved, and processed trade contractor material and supplier invoices for processing by the project accountant
Construction Administrative Assistant
The Donohoe Companies
Bethesda, MD
05.2014 - 06.2020
- Assistant to multiple VPs of Construction and VP of Finance
- Generated, managed, edited, and transmitted AIA Contract Documents which includes owner project agreements, change orders, substantial completion letters and lien releases
- Help maintain contracts, bonds, and lien releases from our subcontractors
- Create, distribute, and transmit subcontract agreements and purchase orders with associated attachments and exhibits
- Assist with the development, formatting and distribution of Owner/Subcontractor/Supplier correspondence including letters, meeting minutes and spreadsheets
- Edit and prepare PDF documents for signatures
- Assist Project Managers daily tracking/collecting subcontract documents for accuracy
Project Administrator
Advancia Aeronautics
Washington, DC
02.2008 - 09.2009
- Provided administrative support to the National Airspace System Support Contract to two Task Order Managers, the FAA and Lockheed Martin
- Provided direct support in the management of personnel by reviewing resume concurrences, financial, operations and technical aspects of programs and projects
- Provided coordination with other offices and co-workers on various task orders
- Processed reimbursable agreements for budget estimates
- Entered data into the Needs Assessment Program to establish project records
- Prepared meeting agendas and complied weekly reports of significant activities and performed other reporting duties as required
Project Administrator
James G. Davis Construction Corporation
Rockville, MD
08.2005 - 08.2007
- Administrative support to the VP Group of Operations, Senior Project Managers and Assistant Project Managers on various multi-million dollar specified field-based projects
- Prepared owner contracts, subcontracts purchase orders, change orders
- Served as Field Office Manager preparing time and attendance, per diems and reimbursements
- Provided all administrative functions in the field office
- Set up binder and files for new projects and maintained them
- Copying and faxing daily
- Prepared incoming/outgoing mail for distribution
- Provided support to the receptionist and backup to the other administrative assistants for enough coverage
Legal Secretary III CL 24/36
United States Court of Appeals for the DC Circuit
Washington, DC
05.1998 - 03.2004
- Received, screened, and referred telephone and in-house callers
- Provided legal administrative support to the Legal Division staff attorneys, Director, and Assistant Director for high profile cases, sealed cases, and other court matters
- Always maintained confidentiality
- Processed, proofread legal orders originating from staff attorney disposition of cases and conference agenda
- Prepared correspondence, memoranda, reports, legal documents, and statistics
- Entered public and private docket entries regarding scheduling of conference dates, ready dates, vote sheets, and classifications of cases presented for oral argument
- Prepared cases screened for mediation and referred to mediator
- Obtained court files from various courts
- Checked recusals for cases presented to the Special Panel on a weekly basis
- Provided backup to the Directors secretary
- Maintained time and attendance records and postings of pertinent information to the Web Events Calendar
Education
AAS of Applied Science - Culinary of Arts -
Stratford University
06.2003
Notary Public -
State of Maryland Prince George's County
Critical Thinking, Administrative Support, Subcontract Management, Construction Administration
Skills
- Proficient in Microsoft Word, Excel, PowerPoint, Filemaker Pro, JD Edwards, Tungsten AP Workflow, Prolog 7, Blue Beam, Adobe Acrobat, AIMS, Lotus Notes, Outlook, Citrix, Oracle Aconex, Document Manager, AS400, Primavera, NISC Travel Program, Travel Planner, Deltek Time and Expense, Appointment Plus Microsoft Teams, ADP, SharePoint, ProCore
- Invoice Processing
- File Management
- Change order management
- Document Control
- Progress Reporting
- Calendar Management
- Minute Taking
Timeline
Construction Administrative Assistant
Chugach Government Solutions
05.2023 - Current
Contracts Specialist
MCN Build
08.2022 - 05.2023
Project Administrator
The Christman Companies
12.2020 - 08.2022
Construction Administrative Assistant
The Donohoe Companies
05.2014 - 06.2020
Project Administrator
Advancia Aeronautics
02.2008 - 09.2009
Project Administrator
James G. Davis Construction Corporation
08.2005 - 08.2007
Legal Secretary III CL 24/36
United States Court of Appeals for the DC Circuit
05.1998 - 03.2004
AAS of Applied Science - Culinary of Arts -
Stratford University
Notary Public -
State of Maryland Prince George's County
Critical Thinking, Administrative Support, Subcontract Management, Construction Administration
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