Tonja Mitchell
Philadelphia,PA
Summary
Experienced administrative professional with over 20 years of dedicated support to high-level executives. Known for self-motivation, consistently delivering solid results, keen eye for detail, and exceptional organizational skills. Successfully managed complex administrative tasks, ensuring seamless operations and contributing to overall efficiency of organizations worked with. Proven track record of excellence. Committed to providing top-notch support and exceeding expectations in any administrative role.
Overview
25
25
years of professional experience
Work History
Program Coordinator
University of Pennsylvania
06.1999 - Current
- Provide executive level administrative support to the Vice Chair of Regulatory Affairs, Chief Financial Officer, Sr
- Associate Director of Operations and Sr
- Director of Ambulatory, and four Senior Coding Specialist
- Managed multiple complex schedules, coordinating conference meetings, calls, emails, and maintain complex calendars for all executives
- Organize travel arrangements
- Process expense reimbursements and payments for executives and external visitors
- Consistently managed competing priorities while meeting time sensitive deadlines by exercising a high level of attention to detail and organization
- Assist with presentations, coordinate meetings and maintain privacy of complex and extremely confidential information
- Coordinate annual Billing and Compliance lecture series / make up sessions
- Create invitation to all other Penn Medicine providers (outside the Department of Medicine)
- Obtain benchmark data, create slides and prepare handouts for numerous divisional/specialty ad hoc educational and training sessions
- Collect and collate materials and medical records for time sensitive auditors and inquiries for both internal and external (CMS and other)
- Liaison between Division Coordinators (13) and the Office of Medical Affairs (OMA)
- This entails constant and ongoing communication with the coordinators and direct and daily contact with OMA officials for both HUP, PPMC and PAH
- In addition, there is a high level of communication with officials at other academic institutions
- Review and submit signed application requests from 600+ faculty to OMA along with a copy of each physician’s updated medical license, DEA Certificate, Board Certificates and Curriculum Vitae
- Coordinate Focused Professional Practice Evaluations (FPPE) for 600+ physician and 100+ Advanced Practitioners at HUP; prepare for other triennial Joint Commission requirements
- Perform other duties as needed or assigned
Education
High School Diploma -
West Philadelphia High Sc
Philadelphia, PASkills
- Microsoft Office Suite
- Chrome River
- MedView
- EPIC
- Adobe Professional
- Business Objects
- SRS
- CollegeNet
- Scheduling Proficiency
- Generating Schedules
- Proactive mindset
References
References upon request
Timeline
Program Coordinator
University of Pennsylvania
06.1999 - Current
High School Diploma -
West Philadelphia High Sc
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