Tonya Aldrich
Princeton,NJ
Summary
Dynamic professional with extensive experience at the Robert Wood Johnson Foundation, adept in fostering collaborative environments and leading strategic projects. Excels in building relationships and providing expert process support, demonstrating both leadership and technical proficiency.
Overview
26
26
years of professional experience
Work History
Program Associate
Robert Wood Johnson Foundation
06.2017 - Current
- Built strong relationships with colleagues fostering a collaborative environment for continued success.
- Prepares clearly written and formatted documents and reports.
- Assists in program and project development and monitoring
- Assists in overall department coordination and activities
- Responsible for understanding, implementing and following the grantmaking processes and policies
- Planned and coordinated logistics and materials for Board of Trustee site visits and Staff Learning Site Visits.
- Actively participate in department activities
- Responsible for Strategic Portfolios yearly budget process
- Responsible for and support multiple projects and programs
- Program lead for the Disaster Response Group
Senior Program Team Coordinator
Robert Wood Johnson Foundation
01.2012 - 06.2017
- Perform the duties of a Program Team Coordinator; Healthy Children Healthy Weight theme, Program Review Group
- Mentor and train Team Coordinators
- Compile and disseminate quarterly Team Coordinator statistics for senior management
- Resolve routine work issues and complex process issues
- Assumes oversight for the Team Coordinator unit in the absence of senior OPM manager
- Lead liaison to other units and program staff
- Responds to and resolves unit issues
- Provides process expertise and technical guidance to all level of staff where appropriate
- Lead coordinator assisting and supporting team coordinators in day to day delivery of tasks and assignments
- Provides expert process support to newly formed themes
Program Team Coordinator
Robert Wood Johnson Foundation
10.2005 - 12.2011
- Maintained all team-related documents including agendas, decision sheets, records and team assignments for the Vulnerable Populations, Childhood Obesity and Coverage teams
- Prepare and distribute meeting notes for Vulnerable Populations, Coverage and Childhood Obesity teams
- Coordinate logistics for team related guests, meetings, conference calls, video conferences and retreats, prepare consultant authorizations, process expense reports and honoraria
- Responsible for delivering excellent customer service to staff, grantees and applicants
- Manages the grantmaking process from start to award including maintaining and advising team of timelines, received materials and scheduling for key meetings
- Maintain grantmaking timelines for PMT, PSM and BOT deadlines
- Process expert in all aspects of awards, authorizations, national programs, TADs, and specialized grantmaking (President’s Staff Awards, Reserve and Enterprise level grants)
- Monitor grantmaking workflow from request of proposal to award
Program Administrative Assistant
Robert Wood Johnson Foundation
05.2000 - 10.2005
- Responsible for all administrative duties for 2 Senior Program Officers and 1 Program Officer
- Answer, screen, respond or direct calls where appropriate as well as provide back up to my colleagues when necessary
- Schedule appointments and arrange both internal and external meetings
- Coordinate and book extensive travel for 2 Senior Program Officers
- Perform searches and navigate the Grants Management System (GMS)
- Track and maintain proposals
- Prepare turndown letters
- Format and schedule précis for PMT and PSM vote
- Performed extensive administrative support for the Immigrant and Refugee Focus groups and interview process
- Responsible for timely processing of expense reports for 2 Senior Program Officers
Administrative Assistant
Bristol-Myers Squibb
08.1998 - 05.2000
- Responsible for all administrative and secretarial support for 10 staff members including 2 Directors and 1 Associate Director
- Prepare materials for executive level presentations including preparing correspondence, charts, spreadsheet and PowerPoint
- Schedule and maintain all aspects of worldwide Technical Interest Group meetings, including meals, travel and entertainment for international attendees
- Manage multiple assignments and adjust priorities accordingly
- Arrange meetings telephone conferences and extensive global travel arrangements
- Interact on a daily basis with a wide variety of individuals from all levels of management both domestic and international, external vendors and support staff
- Maintained all department files
- Created and trace purchase orders utilizing SAP and Easy Req
- Software
Education
Bachelor of Arts - Liberal Studies
Rider University
Lawrenceville, NJ01.2004
Associate - Humanities
Mercer County Community College
West Windsor, NJ01.2000
Skills
- Microsoft 365
- Outlook
- PIMS system
- Salesforce
- Application and Review System
Accomplishments
- 16 years of administrative and grantmaking process experience
- Recognized as a process expert
- Member of the Implementation and Decision Rights group
- Developed and maintain the organizations Key Grantmaking Deadlines
- Member of the Band of 40
Phoneextension
7696
Timeline
Program Associate
Robert Wood Johnson Foundation
06.2017 - Current
Senior Program Team Coordinator
Robert Wood Johnson Foundation
01.2012 - 06.2017
Program Team Coordinator
Robert Wood Johnson Foundation
10.2005 - 12.2011
Program Administrative Assistant
Robert Wood Johnson Foundation
05.2000 - 10.2005
Administrative Assistant
Bristol-Myers Squibb
08.1998 - 05.2000
Associate - Humanities
Mercer County Community College
Bachelor of Arts - Liberal Studies
Rider University
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