Microsoft Suite
Tonya Spears-Moses
HR Specialist
Memphis,TN
Summary
Insightful Human Resources Coordinator assists HR team with staffing, record-keeping, employee benefits and other HR-related duties. Plans and organizes work to achieve goals and targeted results with minimal supervision. Continually develops knowledge and gains subject matter expertise in assigned HR discipline related to work activities and projects assigned.
Overview
5
5
years of post-secondary education
14
14
years of professional experience
Work History
HUMAN RESOURCE COORDINATOR
CITY OF GERMANTOWN
2020.09 - 2021.06
- Process personnel action forms and enters salaries, personal data, employee status changes, and other necessary data into the HR/Payroll system requiring accuracy and an in-depth knowledge of the HR system, codes, city positions, and various policies and practices covering City procedures, wage & hour regulations, and IRS guidelines.
- Perform in house contact tracing for employees that may have been exposed to or have tested positive for COVID-19; keep in touch with employee until their return to work; report positive results to Shelby County Health Department.
- Receive and screen visitors and phone calls; provide general information to employees and public on matters related to HR programs and services, employment requirements and benefit coverage which may require interpretation of policies and procedures and use of tact and judgment.
- Assist with employee recruitment process.
- Manage internal postings; maintain records of internal and external applicants and employees in compliance with applicable laws.
- Provide general clerical and administrative support to HR Department; compose and type letters, memoranda, and other correspondence related to HR activities.
- Draft materials ensuring completeness, accuracy, and appropriate English usage including grammar, punctuation, and spelling.
- Provide assistance in hiring process by coordinating pre-employment appointments (physicals, drug screens and background checks); schedule interviews; and process new hire paperwork.
- Serve as liaison with employees, other departments, outside agencies, and service providers; process appropriate forms and reports; and respond to requests for information.
- Organize all HR department records and employment files (paper and electronic); maintain confidentiality and exercise discretion and tact in processing documents and information of confidential or sensitive nature.
- Assist in benefit billing activities.
- Process bills for payment; review and submit benefit enrollment and changes to carriers; prepare reports regarding benefit enrollment, changes and deletions.
- Monitor employees on leaves of absence, retirees, and COBRA for billing purposes.
- Perform purchasing activities for department assuring proper budgetary coding and approval.
- Research items to be purchased and enter requisition information into system following appropriate purchasing guidelines.
- Monitor and track expenditures, detecting possible shortages and recommending transfer of funds.
- Compile statistical data from variety of sources; prepare graphs and tables and other illustrative charts to assist in preparation of various departmental reports.
- Support management activities by opening and sorting mail, scheduling meetings, maintaining calendars, preparing meeting minutes and making travel arrangements.
- Maintain inventory of office supplies and equipment, ordering additional items as required.
- Arrange for repair and maintenance of office equipment and fixtures, utilizing work-order system.
- Cross train in other HR functions to provide back-up assistance.
- Assist departmental staff by compiling data, researching information, and running reports.
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
HUMAN RESOURCE/PAYROLL ASSISTANT
IDLEWILD – P. C. USA
2013.12 - 2020.07
- Deliver friendly assistance with new hires throughout interviewing and hiring process.
- Assist Director of Operations with employee relations and annual benefits enrollment
- Finalize employer agreements for annual benefits enrollment
- Maintain communication with vendors of benefit products
- Coordinate open enrollment process for all employees
- Setup employee 403b accounts and pension plans Maintain communication with home office for plan changes and oversee data input of benefit elections
- Assist with creating and maintaining updates of policies
- Complete reference checks and background checks for potential new hires and volunteers
- Process employee I9s, W-4, payroll deductions, wage garnishments
- Oversee onboarding of new hires Complete exit interviews
- Involved in project management to ensure successful data conversion of payroll and membership software
- Oversee employee time tracking and setup software that enables employee to use kiosk for time management
- Check accrued hours against listed hours for leave time
- Maintain accurate employee data for HR management and oversee data updates
- Process and follow-up leave requests such as FMLA, STD, LTD, Maternity Leave & Paternity Leave Process
- Generate finance reports
- Administer compensation, benefits and performance management systems
- Work remotely 2-3 days per week
- Maintained employee privacy and protected payroll operations by keeping all information confidential
PAYROLL SPECIALIST
WOOMC
2008.02 - 2014.06
- Oversee payroll process and maintain system records for 100+employees
- Assist CFO and Director of HR with processing new payroll deductions for annual benefits enrollment
- Calculate payroll deductions by accurately using Quickbooks and processed payroll to meet preset requirements.
- Verify and submit timekeeping information for accurate and efficient payroll processing.
- Maintain payroll records
- Process payroll liabilities and other vendor payments in timely manner
- Oversee grant budget for outreach program
- Process grant expenditures report and submit to Shelby County Government
- Oversee volunteer hours for 80+ volunteers
- Recruit and interview volunteers for community outreach.
- Calculated payroll deductions by accurately using Quickbooks and processed payroll to meet preset requirements.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Reconciled health care benefits, tax contributions and retirement accounts to facilitate large-scale account reconciliations
Education
B.S - LABOR & HUMAN RESOURCES, Labor & Employment Relations
THE PENNSYLVANIA STATE UNIVERSITY (World Campus)
State College, PA 2016.08 - Current
Skills
Benefits and payroll Administration
Software
Google G Suite
Cloud-based Video Communication
Cloud-based Collaboration
Adobe
Applicant Tracking Systems
Timeline
HUMAN RESOURCE COORDINATOR
CITY OF GERMANTOWN
2020.09 - 2021.06
B.S - LABOR & HUMAN RESOURCES, Labor & Employment Relations
THE PENNSYLVANIA STATE UNIVERSITY (World Campus)
2016.08 - Current
HUMAN RESOURCE/PAYROLL ASSISTANT
IDLEWILD – P. C. USA
2013.12 - 2020.07
PAYROLL SPECIALIST
WOOMC
2008.02 - 2014.06
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