Tonya Vaughn
Knoxville,TN
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team/company goals.
Overview
26
26
years of professional experience
Work History
Staff Accountant
The H. T. Hackney Company
01.2023 - Current
- Perform corporate account recons to assist with preparation of financial statements
- Assist with processing accounts payables and receivables for multiple corporate entities, including performing weekly consolidated accounts receivable roll forward
- Assist with preparing and posting journal entries across all company divisions
- Set and Initiate of ACH/Wire payments daily for all company divisions
- Preparation and assisting with review of monthly consolidated financial statements for field locations
- Review and perform divisional bank recons
- Positive pay processing and coordinating with divisions on checks to approve to void/pay
- Process and communicate returns, deposits and other miscellaneous accounting for all divisions
- Compile and calculate fringe benefits for the company
- Perform other accounting related duties for Month/Year End closings and financial audits.
Staff Accountant
Tombras Group
06.2019 - 01.2023
- Currently manage the daily tasks associated with accounts payable and accounts receivable for 30 different clients
- Several of which are nationally recognized, like Nutrisystem and Orange Theory Fitness
- Interact with outside vendors who have questions regarding AP
- Work with clients on their budget vs actual and determine their monthly/yearly forecasting and discuss variances
- Work with Media teams to ensure estimates, time sheets and forecasting is in the system to be billed for clients
- Audit, reconcile and approve all expense reports for all company employees.
Credit Analyst II
Elavon Inc.
05.2017 - 06.2019
- Conduct audits on credit approvals from underwriters to make sure proper compliance and internal guidelines/standards/procedures have been maintained
- Monitor pricing and conduct audits on application pricing to make sure the proper pricing has been maintained
- Conduct credit analyses including gathering, analyzing and interpreting all types of credit information on existing and prospective customers to determine approvals or declines
- Input data gathered into databases and various computer systems from customer’s financial information
- Monitor customer’s accounts and portfolios in order to identify potential issues to maximize credit quality and minimize company’s credit risk and potential loss
- Make credit decisions on lending for new, renewal and other types of applications
- Contact customers and sales reps on information concerning accounts to correct errors or gather more information to make credit decision
- Work on various projects that help make procedures or policies more effective.
Licensing and Compliance Specialist
American Employer Group
06.2016 - 05.2017
- Obtaining, renewing and maintain compliance of licensing for 50 SBU’s in Insurance/Underwriting field
- Perform worker’s compensation and federal tax payment audits
- Responsible for filing annual reports, foreign and domestic corporate authority in all 50 states for all SBU’s under parent company
- Responsible for applying and maintaining licenses for over 15 businesses in addition to their producers and adjusters
- Work with the states on problem solving issues concerning licensing & taxes
- Maintain spreadsheets on client reporting, worker’s comp reporting, payments processed to all states in addition to inter-company data sheets.
Wholesale Reconciler
Pilot Travel Centers LLC
08.2007 - 02.2016
- Collection on past due accounts for Wholesale, Canadian, Crude and Freight customers
- Customer service with customers (problem solving, resend invoices & BOL’s, turn accounts on/off, etc.) Check Customers to Watch list daily and Monitor customer account to ensure payments arrive timely and exposure kept to a minimum
- Tracking and processing daily cash (check deposits, drafts, wires, ach)
- Work with cash applications to balance cash weekly and monthly to each customer’s account
- Work with sales team and help assist with new setups and problem solving to help customers
- Maintain and track DSO to keep goals met and identify troubled accounts
- Work with billing area to help collect any needed paperwork to get invoices billed to collect on them
- Reconcile payments from Commercial customers and research outstanding amount and bill customers for payments not received.
Treasury Specialist
Team Health Inc.
12.2004 - 02.2007
- Obtain cash information and prepare and distribute cash summaries to billing centers and record cash entries into the general ledger
- Prepares miscellaneous bank deposits and resolves all returned NSF checks
- Review and maintains bank statements for physician bank accounts
- Processed journal entries for various locations and Corporate daily, weekly and during month end to maintain correct GL records for reporting
- Assists in escheatment of unclaimed property, including maintaining detail records of escheatable items and due dates, preparing reports and remitting the reports and payments to the respective states
- Works with other departments to help reconcile month end items that affect cash entries
- Records A/R into the general ledger once received from physicians.
Lead Accounting Clerk
Julio and Sons Company
04.2004 - 11.2004
- Coded and keyed invoices for 25 units that consisted of Utilities, Sales taxes, Rent, bills that the units incurred on a weekly basis and expense reports
- Decided on a weekly basis depending on cash flow what checks to be cut and mailed out
- Assisted CFO in various projects pertaining to US Foods & PFG and their pricing
- Keyed in pricing changes on a weekly basis of all produce vendors for stores to determine who to purchase items from
- Assisted with the transition of 25 stores to a new company in many aspects from training information, entering in job rates and codes in new computer systems and ordering of all supplies needed for new office procedures.
Accounting Assistant
Ruby Tuesday's Inc.
08.2000 - 04.2004
- Conduct audits on restaurants weekly paperwork to ensure day-to-day guidelines are maintained within each unit
- Ensure all bills are coded and paid correctly to various vendors and monthly Profit & Loss statements are accurate
- Maintained accounts payable for 14 stores at one time
- Consistently follow up and communicate with managers and DO's on changes for their Profit & Loss or any issues that arise.
Management Assistant III
First Tennessee Bank
08.1998 - 08.2000
- Administrative duties for two managers such as preparation and scheduling of meetings, gather data for reports, answering phones and various other administrative duties
- Servicing Commercial customers with products such as ACH, Lockbox, Credit Cards, Direct Deposit, Business Investments, etc
- Change business rates weekly after shopping competitor banks
- Maintained monthly income and product reports for managers and officers
- Ensured supply of money for financial institution's needs, based on legal requirements and business demands as well as fill change orders for commercial customers.
Education
Attended 1995 - 1998 - Psychology
University of Tennessee
Knoxville, TNGeneral Diploma -
Farragut High School
Knoxville, TN01.1995
Skills
- Accounting software expertise
- Account Reconciliation
- Journal Entries
- Finance
- Audit Support
- General Ledger Management
- Business Operations and Forecasting
- Statement Reconciliation
- Staff Training
- Accounting Principles
- Financial Reporting
- Attention to Detail
Additional Information
Secretary of a Non-Profit Organization for 4 years and previously served 10+ years within various chair roles with the organization.
Timeline
Staff Accountant
The H. T. Hackney Company
01.2023 - Current
Staff Accountant
Tombras Group
06.2019 - 01.2023
Credit Analyst II
Elavon Inc.
05.2017 - 06.2019
Licensing and Compliance Specialist
American Employer Group
06.2016 - 05.2017
Wholesale Reconciler
Pilot Travel Centers LLC
08.2007 - 02.2016
Treasury Specialist
Team Health Inc.
12.2004 - 02.2007
Lead Accounting Clerk
Julio and Sons Company
04.2004 - 11.2004
Accounting Assistant
Ruby Tuesday's Inc.
08.2000 - 04.2004
Management Assistant III
First Tennessee Bank
08.1998 - 08.2000
Attended 1995 - 1998 - Psychology
University of Tennessee
General Diploma -
Farragut High School