Summary
Overview
Work History
Education
Skills
Work Preference
Quote
Work Availability
Interests
Software
Languages
Timeline
Hi, I’m

Tonya Brown

Administrative Officer
Hermitage,TN
Tonya  Brown

Summary

Self motivated and dependable Administrative Officer with a positive attitude. Skilled in effectively managing multiple tasks and thriving under pressure. Adaptable to new situations and challenges, always striving to enhance the organizational brand. Enthusiastic and eager to contribute to team success through hard work, attention to detail, and excellent organizational skills. Ease of learning and comprehending operational systems as well as helping others to learn it. A highly motivated administrative professional with a proven track record in streamlining office operations and improving efficiency. Strong focus on team collaboration, training, employee relations and achieving results, while remaining flexible with changing demands. Known for reliability, strong people and organizational skills, and effective communication. Demonstrates excellent organizational and communication skills, contributing to seamless operational management.

Overview

14
years of professional experience

Work History

Vanderbilt University

Administrative Officer
10.2022 - 05.2025

Job overview

  • Track, monitor, and analyze departmental expenditures according to budget
  • Reconciled and created budgets and expenditure projections
  • Use of Oracle to run necessary reports on monthly basis and as needed
  • Financial Unit Manager
  • Responsible for writing Wond’ry Standards of Operation
  • Identified financial issues, analyzed information and provided solutions to problems
  • Analyzed trends of spending by program and overall center
  • Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.

Vanderbilt University

Senior Grants Manager
03.2013 - 10.2022

Job overview

  • Manage preparation and assembly of grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines
  • Collaborate with other departments and agencies to facilitate development, submission, and administration of grant proposals
  • Responsible for Pre- and Post- Award Administration of grants/contracts within department (+100)
  • Track, monitor, and report grant expenditures according to budget; Created budgets and expenditure projections
  • Prepare Monthly and Annual Progress Reports
  • Manage contract agreement Amendments /Process budget revisions
  • Use of Oracle to run and analyzed monthly reports
  • Developed and maintained courteous and effective working relationships
  • Demonstrated respect, friendliness and willingness to help wherever needed
  • Resolved problems, improved operations and provided exceptional service
  • Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
  • Identified issues, analyzed information and provided solutions to problems
  • Evaluated project outcomes objectively, identifying areas for improvement and applying lessons learned to future endeavors.
  • Facilitated regular communication between key stakeholders involved in the project, promoting a sense of unity towards shared objectives.

Vanderbilt University Medical Center

Program Manager
09.2011 - 02.2013

Job overview

  • Participated in pilot tests and revised programs based on feedback and results
  • Managed and supervised administrative and daily program operations, complying with policies and regulations
  • Tracked, monitored and reported grant expenditures according to budget
  • Actively participated in interviewing, hiring process and training for staff, interns and work study students
  • Managed and supervised administrative and daily program operations, complying with policies and regulations.
  • Established strong relationships with key stakeholders, ensuring support for program initiatives.

Education

Villanova University
Villanova, PA

Lean Six Sigma Training from Completion of Training
06.2022

University Overview

Bethel University
McKenzie, TN

Master of Business Administration from Management
12.2009

University Overview

Tennessee State University
Nashville, TN

Bachelor of Business Administration from Management
05.1993

University Overview

Skills

  • Employee Relations
  • Oracle System/Process Trainer
  • Standard of Procedures Developer
  • Budget Planner
  • Reconciliations
  • Reporting
  • Executive Leadership
  • Project Management
  • Monthly Reporting
  • Administrative Skills and Support
  • Grant Proposals Preparer
  • Interpersonal Skills
  • Institutional Policies/Compliance
  • Staff & Student Support
  • Departmental HR Support
  • Office management
  • Documentation and control
  • Relationship building
  • Human resources support
  • Personnel management
  • Expense reporting
  • Training and coaching
  • Data retrieval systems
  • Procedure development
  • Contract negotiations
  • Presentation design
  • Budget adherence
  • Account reconciliation
  • Policy and procedure modification
  • Workflow planning
  • Supervising staff
  • Invoice processing
  • Excel spreadsheets
  • Professional communication
  • Meticulous attention to detail
  • Conflict mediation
  • Professional and mature
  • Confidential document control
  • Microsoft Office Suite

Work Preference

Work Type

Full Time

Work Location

RemoteHybridOn-Site

Important To Me

Work-life balanceHealthcare benefitsPersonal development programs401k matchStock Options / Equity / Profit SharingWork from home optionPaid time offTeam Building / Company RetreatsPaid sick leave4-day work weekCompany CultureFlexible work hoursCareer advancement

Quote

There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Availability
See my work availability
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Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Interests

Organizational development and effectiveness

Learning and development program design

Employee engagement and retention strategies

Workplace culture and team building

Learning and applying new skills

Proactive in seeking out opportunities for mentorship and feedback to identify areas for growth and development

Continuous personal and professional development through online courses, certifications, and attending relevant conferences and workshops

Software

Oracle Applications Cloud

Microsoft Office Suites

Business Intelligence

Languages

English
Full Professional

Timeline

Administrative Officer
Vanderbilt University
10.2022 - 05.2025
Senior Grants Manager
Vanderbilt University
03.2013 - 10.2022
Program Manager
Vanderbilt University Medical Center
09.2011 - 02.2013
Bethel University
Master of Business Administration from Management
Tennessee State University
Bachelor of Business Administration from Management
Villanova University
Lean Six Sigma Training from Completion of Training
Tonya BrownAdministrative Officer