Summary
Overview
Work History
Education
Skills
Reference
Timeline
Generic

Tori Waters

Weatherford,TX

Summary

High-performing Executive Assistant / Coordinator offering extensive experience working with diverse client base and delivering exceptional results. Polished in managing client relations with a high degree in confidentiality.

Overview

9
9
years of professional experience

Work History

Administrative Parts Coordinator

Stellar
Fort Worth, TX
02.2024 - Current
  • Created purchase orders for customers and tracked shipments.
  • Received and verified inventory shipments against purchase orders.
  • Verified receipts against purchase orders for accuracy.
  • Developed and maintained filing systems for confidential documents and records.
  • Answered questions from customers regarding products and services offered by the company.
  • Processed invoices for payment using accounting software applications.
  • Followed up on all open purchase orders with suppliers to ensure timely delivery of items.
  • Resolved discrepancies between purchase orders and invoices received from vendors.

Executive Assistant to the Senior Vice President

Birchstone Residential
Coppell, Texas
08.2022 - 02.2024
  • Scheduled appointments for Executive with external parties such as vendors or suppliers.
  • Organized and managed a complex calendar of appointments, meetings, and travel arrangements for the Executive.
  • Maintained confidential records and files related to executive operations.
  • Facilitated communication between different departments within organization.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.

Warehouse Administrative Assistant/Asset Tracking

Uline Shipping
Irving, TX
02.2021 - 07.2022
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Dispatch customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Composed correspondence, reports and meeting notes..
  • Managed inventory to ensure all supplies were in stock and within budget.
  • Inventoried parts and placed weekly consignment orders.
  • Monitored warehouse equipment and scheduled all service calls to outside vendors.
  • Compiled and produced presentations and reports as directed by leadership team.
  • Responded to client and vendor inquiries via email and telephone, providing updated and accurate information.
  • Processed financial documents, contracts, expense reports and invoices.
  • Screened visitors and directed to specific location for office safety.
  • Organized conference room space and materials for internal and customer meetings.
  • Investigated and resolved variances with inventory records.
  • Monitored project progress and presented status to leaders to solve productivity issues.

Executive Assistant

American Airlines
Fort Worth, TX
08.2015 - 07.2020
  • Administrate Assistant to Director of Passenger Service Systems, Customer Technology
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Leveraged word processing software to create proposals, letters and memos.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Produced and filed bi-weekly payroll reports.
  • Oversaw event logistics, venue scheduling and accommodations.
  • Managed wifi by establishing credentials for guests.

Education

Diploma -

Midlothian High School
01.2012

Skills

  • Project Management
  • Strong analytical skills
  • MS Office (Outlook, Excel, Word, PowerPoint)
  • AS400, WMS and EMMA
  • F&O, Field Service
  • Perceptive Content Explorer
  • Self-managed with strong multi-tasking abilities
  • Executive Presentation Development
  • Inventory Systems
  • Strong Organizational Skills
  • Supply Inventory Control
  • Supply purchase orders
  • Shipping coordination
  • Invoicing and Billing
  • Confidentiality and Data Protection
  • Types 55 WPM
  • Advanced MS Office Suite Knowledge
  • Sensitive Material Handling
  • Travel Administration
  • Report Preparation
  • Task Prioritization
  • Meeting Planning
  • Catering Coordination
  • Supply Ordering
  • Access Control
  • Oracle
  • Quickbooks
  • Dispatch

Reference

  • Steven Leist - American Airlines: 817-797-0181
  • Shawn Johnson - Uline Shipping: 214-636-5408
  • Krista Shull - Birchstone Residential: 682-282-4078

Timeline

Administrative Parts Coordinator

Stellar
02.2024 - Current

Executive Assistant to the Senior Vice President

Birchstone Residential
08.2022 - 02.2024

Warehouse Administrative Assistant/Asset Tracking

Uline Shipping
02.2021 - 07.2022

Executive Assistant

American Airlines
08.2015 - 07.2020

Diploma -

Midlothian High School

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Tori Waters