TRACETTE HILLMAN
Summary
Detail-oriented Executive Assistant skilled at offering high-level administrative support to senior-level staff. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
22
22
years of professional experience
Work History
Health Safety Supervisor
NBC UNIVERSAL
07.2020 - 05.2023
- Led safety committee meetings, fostering open communication among team members regarding workplace concerns and improvement opportunities.
- Served as the point of contact for best practices and resource for questions and concerns.
- Developed 'in-close' work practices and ensure additional protective measures were implemented.
- Enhanced workplace safety by conducting regular inspections and identifying potential hazards.
- Reviewed company processes and suggested methods that would improve overall safety for employees.
- Managed on and off-site safety/testing teams and events.
- Improved employee compliance with safety regulations by developing and implementing clear policies and procedures.
- Responsible for site visits, walkthroughs, and audits to verify both state and local government compliance with safety guidelines and best practices are in effect
- Worked with production management to develop Production plans for all locations and stages to ensure compliance requirements.
- Monitored safety practices of new and existing employees.
- Mentored and managed team of safety specialists and enforced safety protocols among associates.
- Coordinated and oversaw testing and contact tracing for all cast and crew.
Tour Manager & Assistant
TIFFANY HADDISH
01.2017 - 01.2019
- Handled confidential and sensitive information with discretion and tact.
- Managed calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated accommodations for crew and tour transportation between destinations.
- Negotiated contracts with vendors to secure favorable pricing and terms while maintaining excellent working relationships.
- Maintained detailed records of all aspects of the tours'' planning process to ensure a smooth operation from start to finish.
- Anticipated problems with meeting tour deadlines and developed alternative plans.
CIVIL SERVICE DIRECTOR
CITY OF ABBEVILLE, ABBEVILLE, LOUISIANA
08.2014 - 03.2021
- Managed employee relations issues professionally, resolving conflicts efficiently while maintaining confidentiality at all times.
- Maintained accurate HR records in compliance with applicable laws, ensuring efficient data retrieval when required.
- Developed job opportunity announcements, reports, standard operating procedures, and applicant and stakeholder responses.
- Planned, organized, and performed activities related to the administration of the City's Municipal Employees Civil Service system; serving as ex officio secretary to the Board, and formulating Civil Service Rules.
- Analyzed, formulated, and prepared position descriptions and pay ranges for job classifications.
- Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.
- Prepared and administered employee examinations.
THEATER MANAGER
PAN AFRICAN FILM FESTIVAL, LOS ANGELES, CALIFORNIA
02.2017 - 02.2018
- Worked with the Programming/Filmmaker Services departments to determine which filmmakers require greeting and reserved seating.
- Managed Q&As and special stage programs and prsentations.
- Coordinated with Volunteer Coordinator to ensure Festival had a proper flow of volunteers for theaters to cover all dates and screening times.
- Worked with Press Department to organize red carpets, photos, interviews, etc.
EXECUTIVE ASSISTANT TO PRESIDENT, Entertainment
NBC UNIVERSAL
04.2005 - 05.2007
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Used advanced software to prepare documents, reports, and presentations.
2nd AD
10.2019
2nd 2nd AD
BOUNCE TV
10.2019
Production Coordinator / Assistant (13 EPISODES)
SANCTUARY ENTERPRISES, LOS ANGELES, CALIFORNIA
06.2011 - 07.2011
- Managed all logistics regarding the booking of all talent travel for production (air, hotel and ground transportation)
- Worked directly with executive producer and casting director to ensure all talent rider requests were met
- Negotiated booking rates and arranged wire transfers for payments to travel agency
- Created travel memos for talent and production staff prior to each shooting episode.
DEPARTMENT COORDINATOR, Talent Diversity
NBC UNIVERSAL
05.2007 - 05.2010
- Monitored budgets and oversaw creative and technical aspects of showcases, including the hiring of staff
- Oversaw the Comedy Short Cuts Film Festival and Stand Up For Diversity initiatives
- Redesigned the department website
- Participated in the selection committee for a major corporate initiative
- Negotiated rates and contracts with vendors.
Assistant to James Lopez, President
WILL PACKER PRODUCTIONS / UNIVERSAL PICTURES
01.2016
Assistant Production Coordinator
LIFETIME TV
08.2019
Health & Safety Supervisor
APPLE TV/LIONSGATE
03.2023 - Current
Health & Safety Supervisor
APPLE TV/ITV
10.2022 - 03.2023
OFFICE MANAGER
Gemstar TV Guide, Los Angeles, CA
04.2002 - 04.2005
- Project manager and administrator for office relocation, including negotiating with contractors and city officials
- Coordinator, planner and negotiator for special events and retreats
- Managed all special events; with vendors, advertisers and local sports venues
- Implemented and managed the corporate in-kind donations policy
- Negotiated the sale of the company private jet, garnering additional revenue of $1.6 million
- Managed office of the President and delegated duties to staff
- Provide performance reviews.
Education
University of Phoenix
Skills
- Advanced multitasking
- Proactive Problem Solving
- Calendar Management
- Budget Tracking
- Travel Coordination
- Project Oversight
- Spreadsheet creation and tracking
- Resourceful
- Technical skills: Final Draft, Movie Magic Scheduling and Budgeting, EP Software, Scenechronize, Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
Timeline
Health & Safety Supervisor
APPLE TV/LIONSGATE
03.2023 - Current
Health & Safety Supervisor
APPLE TV/ITV
10.2022 - 03.2023
Health Safety Supervisor
NBC UNIVERSAL
07.2020 - 05.2023
2nd AD
10.2019
2nd 2nd AD
BOUNCE TV
10.2019
Assistant Production Coordinator
LIFETIME TV
08.2019
THEATER MANAGER
PAN AFRICAN FILM FESTIVAL, LOS ANGELES, CALIFORNIA
02.2017 - 02.2018
Tour Manager & Assistant
TIFFANY HADDISH
01.2017 - 01.2019
Assistant to James Lopez, President
WILL PACKER PRODUCTIONS / UNIVERSAL PICTURES
01.2016
CIVIL SERVICE DIRECTOR
CITY OF ABBEVILLE, ABBEVILLE, LOUISIANA
08.2014 - 03.2021
Production Coordinator / Assistant (13 EPISODES)
SANCTUARY ENTERPRISES, LOS ANGELES, CALIFORNIA
06.2011 - 07.2011
DEPARTMENT COORDINATOR, Talent Diversity
NBC UNIVERSAL
05.2007 - 05.2010
EXECUTIVE ASSISTANT TO PRESIDENT, Entertainment
NBC UNIVERSAL
04.2005 - 05.2007
OFFICE MANAGER
Gemstar TV Guide, Los Angeles, CA
04.2002 - 04.2005
University of Phoenix
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