Tracey Brown
Autryville,NC
Summary
To perform a variety of fiscal duties involving financial record keeping and/or transactions relating to department functions, including payroll, accounts payable, accounts receivable, purchasing and contract management. Detail-oriented financial professional adept at coordinating fiscal plans, AP and AR operations as well as inventory management. Good mathematical, communication and problem-solving abilities.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Fiscal Specialist
Prince William County Government Department of Social Services
01.2020 - Current
- Procurement Card Management-Collecting, auditing, and allocating all government credit card transactions through JP Morgan
- Monitoring accounts payable invoices mailbox auditing/reviewing and processing of all invoices to include but not limited to Homeless division, County Attorney's office, Client transportation, and translation services
- Collecting needed data for purposes of processing client payments on weekly and monthly basis
- Generating/Creating/Changing purchase orders ensuring quotes, agreements, contracts, encumbrances, and expenditures are within grant and purchasing practices
- Issuance of EBT/SNAP cards for approved clients and daily issuance audits
- Payroll-time sheet/entry processing, and monitoring supervisor approvals
- Ordering of supplies as needed/requested
- Responding to outside audit requests and verification requests from County auditors or State
- Auditors
- Credit Authorization payment processing to daycare facility, and or rental assistance
- Journal Entries as needed
- Provide Job Training for new staff
- Process Employee Reimbursements.
- Improved fiscal efficiency for organization through diligent monitoring of budgets and expenses.
- Assisted in successful completion of annual audits by providing accurate financial records and documentation.
- Managed payroll functions, ensuring timely and accurate processing of employee compensation.
- Maintained high level of accuracy in financial record-keeping by reconciling accounts regularly and resolving discrepancies promptly.
- Streamlined accounts payable process, improving vendor relations while reducing instances of late payments.
- Managed budgets, assets, portfolios, accounts payable, and receivable and general financial reporting procedures.
- Accurately completed financial statement audits and thoroughly reviewed results.
- Assisted in preparation of monthly financial statements for timely and accurate reporting to management.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Used accounting software to prepare weekly and monthly financial reports.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Completed payroll functions to facilitate accurate and prompt staff payments.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Handled day-to-day accounting processes to drive financial accuracy.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Entered figures using 10-key calculator to compute data quickly.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Supported program managers in providing procedural training on finance and accounting.
Accounting Service Coordinator
Prince William County Government Community Services
02.2008 - 01.2020
- Representative Payee for over 70 Social Security Beneficiaries to include monthly check writing/special check request for Payee clients through Quicken Software
- Approximately 500-700 checks per month
- Prepare and monitor bank accounts and bank reconciliations through Quicken software including opening and closing payee accounts
- Analyze financial information, prepare reports, and enter data into Social Security
- Administration client profile
- Liaison between Social Security Administration and Bank of America for Prince William County
- Community Services
- Deposit preparation and input into Ascend Financial System
- Accounts Payable auditing/reviewing and processing of all invoices through Ascend Financial
- System
- Accounts Receivables-Reviewing past invoices and purchase orders to recoup any overpayments
- Assist Procurement Department with Contracts, RFP's, County requirements and guidelines for department
- Generating/Creating/Changing purchase orders ensuring quotes, agreements, contracts, encumbrances, and expenditures are within grant and purchasing practices
- Process Employee Reimbursements.
- Managed high volume of client requests, ensuring timely and effective service delivery.
- Collaborated with cross-functional teams to optimize service operations and improve client experiences.
- Enhanced financial reporting accuracy by diligently reconciling accounts and identifying discrepancies.
- Assisted in preparation of monthly financial statements for timely and accurate reporting to management.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Ensured compliance with regulatory requirements, keeping abreast of changes in laws and adjusting accounting practices accordingly.
- Contributed to development of positive work environment, fostering strong relationships with colleagues and supervisors.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Used accounting software to prepare weekly and monthly financial reports.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Analyzed financial discrepancies and provided solutions for accurate financial records.
- Coordinated with external auditors to resolve discrepancies.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Collected, arranged, and input information into database system.
Accounting Assistant II
Prince William County Government Community Services
10.1998 - 02.2008
- Electronic Billing of Medical Insurance Claims
- Posting daily payments of Client and Medicaid to appropriate accounts
- Notating any corrections to deposit to Department Accountant
- Auditing/reviewing client accounts for accuracy
- Daily face to face or phone contact with clients to conduct financial interviews, insurance benefits, account discrepancies, and late payments
- Daily monitoring of clients account receivables, to include rebilling too insurance, insurance adjustments, or request for payment letters
- Data entry of all client services into Reimbursement Performance Accounting System to include, case management, residential services, support services, substance abuse classes, mental health, or family counseling
- Review and work monthly Medicaid payment denials
- Accounts receivables-30-, 60-, and 90-day aging
- Maintain computer system for Reimbursement Department
- New Clinical staff orientation
- Provide Job Training for new staff
- Notify Medicaid at State level of incorrect coverage issues.
Education
High School Diploma -
Woodbridge Senior High School
Woodbridge, VA06.1986
Skills
- Purchase Order Management
- Bank Reconciliation
- Tax Compliance
- Accounts Payable
- Audit Coordination
- Accounts Receivable
- Attention to Detail
- Time management abilities
- Problem-solving aptitude
- Effective Communication
- Multitasking
Certification
- Licensed Cosmetologist June 1986
Timeline
Fiscal Specialist
Prince William County Government Department of Social Services
01.2020 - Current
Accounting Service Coordinator
Prince William County Government Community Services
02.2008 - 01.2020
Accounting Assistant II
Prince William County Government Community Services
10.1998 - 02.2008
High School Diploma -
Woodbridge Senior High School
- Licensed Cosmetologist June 1986
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