TRACEY KRAUS
Genscape, Inc.
Abingdon,MD
Work Preference
Job Search Status:
Open to work
Work Type
Full TimePart TimeContract WorkGig WorkConsultingVolunteerSeasonal Work
Location Preference
Remote
Minimum Desired Compensation
$55000/yr
Important To Me
Work-life balanceCompany CultureHealthcare benefitsWork from home optionPaid time off
27
Years of experience
Experienced Accounts Receivable Manager with a focus on the energy sector and engineering firms. Implemented processes that reduced bad debts and improved AR turnover through effective billing and collection strategies. Maintained critical business relationships while resolving conflicts and negotiating payments. Skilled in financial analysis, contract management, and cash application, enhancing overall financial health.
Work History
AR SPECIALIST
7 Years- Managed accounts receivable for multiple energy sector companies, significantly lowering bad debts and reducing past due accounts.
- Executed business-to-business collection efforts, enhancing recovery of overdue accounts.
- Generated and distributed monthly invoices via email and portal uploads to facilitate timely billing and optimize cash flow.
- Coordinated billing setup with contracts and project management teams.
- Designed and implemented forms, reports, and processes to manage and improve AR turnover.
- Collaborated with team members during AR review meetings to develop effective strategies for overdue account collections.
- Created and sent AR related reports to account managers within the company.
- Established and maintained critical business relationships with clients and co-workers.Utilized extraordinary communication skills for conflict resolution and payment negotiation with clients.
- Recorded cash receipts by retrieving and analyzing customized reports from multiple bank portals. by pulling customized cash reports from multiple bank portals.
AR SPECIALIST
14 Years 8 Months- AR Specialist - Oversaw all AR for two related mid-to-large size engineering firms. Substantially lowered bad debts and past due accounts.
- Monitored AR Aging – Yearly combined revenues of over $70 million.
- Provided B2B collection efforts.
- Negotiated payment/notes payable agreements, Created general release/settlement agreements.
- Trained project managers and office administrative staff in AR related system functions and the appropriate tone to use when contacting a client.
- Worked with Billing Dept. and company controllers to ensure correct billing efforts were followed.
- Designed and implemented forms, reports, and processes to manage and improve AR turnover including: Creation of a credit application, Utilization of D&B and other online tools to minimize potential credit risks, Creation and implementation of monthly client statements of account.
- Coordinated collection strategies directly in support of over a hundred project managers and associates in sixteen offices. Worked with sixty-one combined company principals.
- Worked with the CFO and sixty-one principals in both companies to monitor and strategize levels of escalation to be initiated for delinquent accounts. Assisted in the development of escalation processes.
- Created legal documents to support collection efforts to support collection efforts including breach of contract notices , note agreements, intent to lien notices, civil complaint packages, mutual release agreements , and lien waivers.
- Cross-trained with billing, cash receipts, and contract maintenance positions.
- Maintained company enrollment and trained colleagues on client websites/portals.
- Cross-trained with team members in billing, cash receipts, and contract maintenance processes. with billing, cash receipts, and contract maintenance positions.
- Participated in accounts receivable review meetings with various teams meetings with different groups within the companies.
OFFICE MANAGER
2 Years 7 Months- Supervised administrative staff and performed accounting tasks for the company including monthly reconciliation of all financial accounts, calculation of agency settlements, and preparation of independent contractor settlement statements.
- Assisted in developing and administering record storage businesses to enhance operational efficiency.
- Maintained logistics contracts and inventory management.
- Managed logistics contracts and oversaw inventory management to ensure seamless operations.
- Prepared and delivered client presentations in support of the record storage business.
OFFICE MANAGER
2 Years- Oversaw administrative and accounting aspects for start-up company including A/P, A/R, financial reporting both internally and for investors, performed inventory maintenance, and maintained databases.
- Supported sales and marketing by providing in-house assistance and creating marketing materials for independent sales reps. Coordinated all aspects of company participation at national trade shows and conferences, including registrations, service contracts, logistics, and follow-up activities.
- Established and maintained professional relationships with customers and vendors.
- Developed and nurtured professional relationships with customers and vendors through regular communication and engagement.
- Managed bulk mailing projects by collaborating with printers and mail-houses, maintaining an updated database, and executing detailed follow-up tasks.
- Researched business market and gathered data regarding educational standards and issues,technology, and competitors via the Internet.
Education
- Business and Accounting
Degree Not Obtained.
Skills
Accounts receivable management
Collections management
Cash application processing
Billing adjustments
Contract management
Credit risk assessment
Financial analysis
Microsoft Office expertise
Highly organized
Task prioritization
Communication skills
ACTIVITIES
- Maryland Zoo, EdZooCator, Baltimore, Volunteered at Maryland Zoo in Baltimore as an “EdZooCator” - Attended multiple day long training sessions and provided visitors with information on the zoos exhibits as well as the animal’s natural habitats and how we could contribute to conservation.
- PSMC, Organized activities for our accounting group at PSMC including “The Amazing Race’, a Halloween Caper – both geared towards teambuilding and working collaboratively, and our participation in a 5K run in support of St. Jude Children’s Hospital
Timeline
AR SPECIALIST
Genscape, Inc.
08.2018 - 08.2025Read More
AR SPECIALIST
PROFESSIONAL SERVICES MANAGEMENT CORP.
08.2003 - 04.2018Read More
OFFICE MANAGER
CHESAPEAKE SERVICES GROUP
01.2001 - 08.2003Read More
OFFICE MANAGER
THINKSHARP, INC.
01.1999 - 01.2001Read More
CATONSVILLE COMMUNITY COLLEGE
from Business and Accounting
01.1993Read More