Overview
Work History
Education
Skills
Affiliations
Timeline
Generic

Tracey McDermott

Fort Worth,TX

Overview

17
17
years of professional experience

Work History

Project Accountant

JQ Engineering
Fort Worth, TX
02.2016 - 03.2019
  • Partnered with Project Managers and Engineers as Financial Support.
  • Prepared and created in the accounting system (Deltek Vision) project setup for new projects handled all project modifications, job costing reporting and contracts revisions through job closure.
  • Assisted Project Managers with administrative and financial aspects of the projects. Reviewed Commercial and Government Contracts and Sub-Contracts.
  • Reviewed and approved all supplier's invoices for assigned project portfolio's correctly coding all revenue and costs to the correct accounts.
  • Created reports and Excel spreadsheets for business lines and project managers as needed.
  • Maintained project related records and files including contracts and change orders.
  • Prepared contracts and subcontracts as needed.
  • Prepared and processed job cost transfers.
  • Performed invoice preparation monthly per contract requirements and assemble backup per client requirements.
  • Prepared monthly statements and called clients regarding past due invoices for all locations.
  • Set up meetings for webinars and presentations.
  • Handle all Office Mangers duties for the office.
  • Reduced closing time for monthly and quarterly close by 30% by implementing new consolidation procedures.
  • Restructured and analyzed accounts using Del-Tek Vision to improve budget reporting.
  • Liaised with auditors to complete annual audits and maintain compliance with local, state and federal requirements.

Accounting /Bookkeeper

Bimmerle Construction, Inc
11.2013 - 07.2015
  • General accounting including accounts receivable, accounts payable, payroll, job costing using Quick Books Contractor software.
  • Created/updated Microsoft Excel spreadsheets.
  • Accounts Payable (i.e.; coding invoices, verify against estimates in QB) Processed checks for all subcontractors and vendors weekly, vendor statements reconciliation's, subcontractor's draws and all job invoices, month end closing process, journal entries and reconciling GL accounts, made all adjusting entries per CPA.
  • Accounts Receivables, entered Estimates, entered invoices into quick books, prepared weekly client invoices Pay Applications (AIA Documents) lien waivers, and recorded all payments and deposits.
  • Payroll processed through Wells Fargo Payroll Service, cash management, check register, monthly bank reconciliations.
  • Researched and resolved accounting discrepancies, including correspondence with external contacts Complete financial reporting on a weekly basis for the Vice President.
  • Project budgeting, actual cost accumulation, projects of cost to complete, various analysis and accounting.
  • Processed construction related paperwork.
  • Project Analysis; job cost, cost coding, tracking, and reporting, auditing, joint venture transactions for multiple companies.
  • Supported Project Manager and General Manager and both owners.
  • Joint Venture Consultant as bookkeeper to outside interior designer.

Project Accountant/Administrative

Jamail & Smith Construction
11.2011 - 08.2013
  • General accounting including accounts receivable, accounts payable, payroll, job costing using Sage Timberline software Supervised-Assistant Accounting Administrator.
  • Accounts Payable; Process accounts payable from invoice to payment via paperless software, coding invoices to the appropriate job number, cost code, and approving invoices in paperless system.
  • Produce lien waivers and checks to subcontractors.
  • Processed all construction related paperwork.
  • Responsible for all Commitments, Purchase Orders, Change Orders Contractor Insurance verification.
  • Accounts Receivable; Prepared monthly Owner Pay Applications (AIA Documents) and lien waivers special billings including WBE PAR reports, Collection on past due invoices.
  • Set up all new projects and maintain electronic filing system for projects.
  • Entering all project estimates and contracts and change orders in Timberline.
  • Interface with project managers and senior management on all aspects of construction accounting.
  • Other administrative and bookkeeping functions as required.

Account Receivable Administrator

Lattimore Materials
01.2010 - 08.2011
  • Customer service, administrative duties related to job; letters, correspondence and forms.
  • Enter all Cash and Receivables and COD credit card transactions.
  • Processed all credit cards transactions online.
  • All AR Reporting, and Cash Summary Reporting Tracked and collected NSF payments, assisted in the month end closing process.
  • Cash Management and Contracts, typed lien letters for monthly mailing.
  • Processed all Credit Applications verifying all trade references and setting them up in the system.
  • Other administrative and bookkeeping functions as required, all scanning for the department.

Office Accountant

09.2009 - 12.2009
  • QuickBooks.
  • Accounts Payable (i.e.; coding invoices, matching purchase orders data entry) reconciled vendor statements, cut checks to vendors and paid doctors personal bills.
  • Month end closing process, and reconciling GL accounts, journal entries, worked closely with CPA.
  • Prepared Payroll for 15 people in quick books, and handled all payroll taxes.
  • Accounts Receivables, posting all payments, financial reporting on a monthly basis.
  • Cash Management, check register, monthly bank reconciliation's.
  • Other administrative and bookkeeping functions as required, set up new office procedures.

Project Accountant

HSAD Construction, Inc
01.2008 - 08.2009
  • Customer service, administrative duties related to job; letters, correspondence and forms.
  • Accounts Payable (i.e.; coding invoices, matching purchase orders data entry).
  • Vendor statements reconciliation's, subcontractor's draws and all job invoices, assisted in the month end closing process, journal entries and reconciling GL accounts, made all adjusting entries worked closely with CPA.
  • Accounts Receivables, Invoicing, Complete financial reporting on a monthly basis.
  • Payroll and all tax reporting, cash management, check register, monthly bank reconciliation's.
  • Project budgeting, actual cost accumulation, projects of cost to complete, various analysis and accounting.
  • Assisted with bid preparation and submittals, Prepared monthly Owner Pay Applications (AIA Documents) and lien waivers.
  • Processed construction related paperwork (commitments and purchase orders).
  • Project Analysis; job cost, cost coding, tracking, and reporting, auditing, joint venture transactions.
  • Project Support (RFP's, RFI's, and ASI' document control, bid packages, proposals, construction schedules and cost spreadsheets on Excel).
  • Completed and provided monthly job cost reports.

Office Manager

M & B Concrete, Inc
04.2002 - 11.2007
  • Customer service, administrative duties related to job; letters, correspondence and forms.
  • Accounts Payable (i.e.; coding invoices, matching purchase orders data entry) vendor statements reconciliation's, subcontractor's draws and all job invoices.
  • Accounts Receivables, Invoicing, Completed financial reporting on a monthly basis.
  • Prepared monthly Owner Pay Applications (AIA Documents) and lien waivers.
  • Payroll / Taxes to include hourly and salaried, Certified Payrolls, New Hire Packets.
  • Cash management, check register, monthly bank reconciliation's.
  • Project analysis; job cost, cost coding, tracking, and reporting including certified payrolls and commission calculations.
  • Processed construction related paperwork (commitments and purchase orders).

Education

Palo Alto College

John Jay High School

Skills

  • Operating Systems; Microsoft Windows, (10, Vista 2000 XP ME), NT40, Get Paid software
  • Del-Tek Vision, Oracle, JD Edwards, Quick Books, Sage Timberline, Peachtree 80, People soft, Reynolds & Reynolds, ARIBA software SHAREPOINT
  • Microsoft Office (Word, Works, Excel, Power Point, Outlook, Publisher) WordPerfect, Quattro Pro, Lotus123, Access, Quicken, Concord Systems, Catts, DAC-Easy, STARS RMIS, Various Insurance Carrier software, Electronic Service Control (ESC) integrated with QuickBooks 2004
  • Accounting, Interior designer, QuickBooks
  • General accounting, Invoice preparation, Quicken
  • Accounting system, Invoicing, Reconciling
  • Accounts payable, JD Edwards, Reporting
  • Accounts Receivables, Job costing, RFI
  • Accounts Receivable, Letters, RFP
  • Administrative, Lotus123, Sage
  • Administrative duties, Mailing, Scanning
  • AIA, Meetings, Spreadsheets
  • AR, Access, Tax
  • Auditing, Excel spreadsheets, Taxes
  • Backup, Microsoft Excel, Timberline
  • Monthly bank reconciliations, Excel, Vision
  • Bank reconciliation, Microsoft Office, Vista
  • Billings, Office, WordPerfect
  • Bookkeeping, Outlook
  • Bookkeeper, Power Point
  • Budgeting, Publisher
  • Cash Management, SHAREPOINT
  • Consultant, Microsoft Windows
  • Contracts, 2000
  • CPA, NT40
  • Credit, Word
  • Client, Works
  • Clients, Month end closing
  • Customer service, NSF
  • DAC-Easy, Operating Systems
  • Data entry, Oracle
  • Senior management, Payroll
  • Filing, Peachtree 80
  • Financial, People soft
  • Financial reporting, Presentations
  • Forms, Coding
  • General Manager, Project Analysis
  • GL, Proposals
  • Government, Quattro Pro
  • Insurance, Quick Books

Affiliations

  • Former Member of NAWIC (National Women in Construction)
  • Notary Public

    • Timeline

    Project Accountant

    JQ Engineering
    02.2016 - 03.2019

    Accounting /Bookkeeper

    Bimmerle Construction, Inc
    11.2013 - 07.2015

    Project Accountant/Administrative

    Jamail & Smith Construction
    11.2011 - 08.2013

    Account Receivable Administrator

    Lattimore Materials
    01.2010 - 08.2011

    Office Accountant

    09.2009 - 12.2009

    Project Accountant

    HSAD Construction, Inc
    01.2008 - 08.2009

    Office Manager

    M & B Concrete, Inc
    04.2002 - 11.2007

    Palo Alto College

    John Jay High School

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