Trachella Eluett

Manage Accounts Payable for technology and advisory partner to many health plan operators looking to enhance processes (approx. 7,000 invoices per month) Key member of implementation team who assisted with upgrade from Sage to Workday which included purchase order program and multi-tiered GL structure to accurately code expenses to proper business unit, department and GL account. Develop, implement and maintain systems, procedures and policies surrounding AP functions to ensure adherence to company guidelines. Improve effectiveness and efficiency of department and increase staff accountability while identifying areas of opportunity for automation and process improvement. Implemented “close to 100%” purchase order requirement across all spend categories which includes blanket purchase orders covering length of project or year. Using Workday reports, ensure achievement of KPIs including accuracy, completeness and timeliness of daily invoice and payment processing activities. Develop processes and procedures to guarantee efficiency, implement best practices and modify internal controls as needed to ensure Accounts Payable system maintains highest level of integrity and is properly safeguarded. Perform AP month end closing process including reconciliation of sub-ledger to general ledger and all related ledgers. Monitor/manage AP aging reports. Create, document and enforce policies, procedures and internal controls. Create, track and evaluate staff goals and staff development plans. Ensure timely approval and payment of invoices and travel reimbursements. Ensure accurate and timely submission of invoice and travel accruals. Ensure accurate and timely submission of 1099's. Develop, plan, organize and conduct Accounts Payable training sessions for Administrative Assistants and Budget Managers. Manage departmental budget.

Managed Accounts Payable for wholesale luggage company with locations in US and Canada across multiple entities (approx.10,000 invoices per month). Managed Procure-To-Pay (P2P) process including assistance with creation/approval of purchase orders and ensuring accurate 2-way matching of PO to invoices. Ensured achievement of KPIs including accuracy, completeness and timeliness of daily invoice and payment processing activities. Developed processes and procedures to guarantee efficiency, implement best practices and modify internal controls as needed to ensure Accounts Payable system maintains highest level of integrity and is properly safeguarded. Reviewed and recovered duplicate payments then counseled team on steps to avoid. Performed AP month end closing process including all related ledger reconciliations. Oversaw preparation and filing of Sales & Use Taxes, Annual State Taxes, and other tax requirements. Maintained W-9’s and issued annual 1099 forms. Organized annual expenditure schedules for budget preparation. Developed, planned, organized and conducted Accounts Payable training sessions for Administrative Assistants and Budget Managers.

Manage all accounting functions for automotive collision center. Prepared, reviewed, updated and analyzed budgets including annual business plan, projections and special projects analysis. Reviewed monthly P&L variances to budget and provide explanations to significant variances. Prepared and maintained monthly journal entries, accruals and deferrals with supporting documentation. Prepared monthly balance sheet and income statement account reconciliations. Prepared bank reconciliations. Reviewed expenditures to ensure proper account coding and classification ensuring appropriate policy is enforced. Assisted with revenue reconciliation. Prepared and created invoices/statements for customers in timely/accurate manner. Reconciled and maintained client payments and statements and managed past due receivables. Prepared various customer, AR and AP reports as required. Responded to and addressed internal and external client inquiries, requests or billing issues. Processed AP transactions daily and weekly to ensure payables are maintained in effective, timely and accurate manner. Reviewed and approved vendor invoices and interacted with vendors to ensure accurate billing. Reviewed, approved and reconciled travel expense reports. Operated according to documented accounting policies, procedures and controls. Completed various ad hoc analysis and reports as requested.

Supervised Accounts Payable for advertising firm and two smaller sister companies (approx.30,000 invoices per month). Recruited, trained and evaluated AP Payable staff of 17. Created & maintained Desk Reference manual for A/P team. Implemented electronic invoicing & vendor invoice imports for large volume vendors. Audited all A/P invoice batches. Audited employee expense reports based on expense audit rules and ensured compliance with the T&E Guidelines. Managed the monthly and quarterly management reporting and analysis of Corporate Travel and T&E spend. Ensured all transactions comply with the rules set under GAAS, GAAP & organization's policies as well as Sarbanes Oxley. Utilized PositivePay with Bank of America. Monitored/managed AP aging reports. Improved vendor relations by ensuring payables are processed in timely manner. Utilized Monarch program to create & maintain routine & ad hoc reports for CFO, Controller, Division Heads & team members. Responsible for AP month-end closing with reconciliation to GL. Created & maintained department statistics. Performed all duties related to filing of 1099 tax forms with IRS. Member of implementation team who assisted with conversion from legacy accounting system (AdAid) to more complex (Dynamics Axapta 4.0) system. Worked closely with Senior Managers & HR Managers to rewrite Travel & Expense Reimbursement Policies & Procedures.