Traci Adams
Sacramento,CA
Summary
Dedicated school secretary with exceptional organizational skills, adept in managing confidential information and streamlining office operations. Committed to enhancing team collaboration and communication within educational environments.
Overview
37
37
years of professional experience
Work History
School Secretary
EGUSD-Isabelle Jackson Elementary School
Sacramento, California
01.2022 - Current
- Provided administrative support to the principal, teachers, and other school personnel.
- Managed multiple calendars, expense reports, reimbursements, and meeting preparation.
- Scheduled appointments and meetings for school staff and administration.
- Handled confidential information carefully and with discretion.
- Greeted visitors and answered phone calls, providing information to parents and staff members.
- Composed, edited and typed memos and reports with job-related software.
- Managed daily office operations such as filing paperwork, ordering supplies and scheduling repairs.
- Processed invoices from vendors in accordance with school policies and procedures.
- Created spreadsheets using Microsoft Excel for tracking financial transactions related to school budgets.
- Assisted in organizing field trips by coordinating transportation arrangements with bus companies.
- Prepared letters, memos, agendas, newsletters, reports and other documents for distribution.
- Supported event planning and logistics for school functions and activities.
- Implemented office procedures to improve efficiency in daily tasks.
- Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
- Performed basic bookkeeping tasks such as balancing accounts receivable and payable ledgers.
Site Controller
EGUSD-James Rutter Middle School
Sacramento, California
10.2021 - 01.2022
- Monitored expenditures to maintain budgetary guidelines and restrictions.
- Maintained general ledger and chart of accounts, performed complex accounting functions such as journal entry preparation, account analysis, balance sheet reconciliation and preparation of quarterly financial statements.
- Managed budgeting processes to ensure financial compliance and efficiency.
School Office Technician
EGUSD-James Rutter Middle School
Sacramento, California
03.2019 - 01.2021
- Greeted visitors in person or on the telephone; answered questions related to departmental services.
- Assisted in maintaining student records and confidential information securely.
- Provided administrative support to management and other staff by preparing documents, maintaining records and filing systems.
- Sent out requests for information packets via fax or mail.
- Operated office equipment such as copiers, scanners, printers and fax machines.
- Assisted with special projects as needed or requested by management or staff members.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Trained staff members to perform work activities and use computer applications.
Clerical Substitute
EGUSD
Elk Grove, California
11.2018 - 03.2019
- Managed incoming and outgoing correspondence effectively and efficiently.
- Provided front desk support, greeting visitors and directing inquiries appropriately.
- Processed data entry tasks with accuracy to ensure updated records.
Bookkeeper/Office Supervisor
Longs Drugs Store/CVS Pharmacy
Sacramento, California
10.1988 - 09.2016
- Managed daily financial transactions and reconciled cash registers.
- Processed invoices and ensured timely payments to vendors.
- Maintained accurate records of accounts payable and receivable.
- Assisted in preparing monthly financial reports for management review.
- Utilized accounting software for tracking expenses and revenues.
- Resolved billing discrepancies with vendors or customers promptly.
- Managed payroll processing for staff members.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing, and collections.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Verified accuracy of vendor invoices against purchase orders prior to payment processing.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Trained and mentored new staff on store policies and procedures.
Education
High School Diploma -
John F. Kennedy High School
Sacramento06-1986
Skills
- Working collaboratively
- Daily calendar and schedules
- Oversee budgets and financial records
- Breakthrough Training
- Independent Administrative duties
- Computer and office programs
Timeline
School Secretary
EGUSD-Isabelle Jackson Elementary School
01.2022 - Current
Site Controller
EGUSD-James Rutter Middle School
10.2021 - 01.2022
School Office Technician
EGUSD-James Rutter Middle School
03.2019 - 01.2021
Clerical Substitute
EGUSD
11.2018 - 03.2019
Bookkeeper/Office Supervisor
Longs Drugs Store/CVS Pharmacy
10.1988 - 09.2016
High School Diploma -
John F. Kennedy High School
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