Traci Hrabovsky
Dickinson
Summary
Dynamic Administrative Assistant with a proven track record at Clear Creek Independent School District, excelling in office management and customer service. Expert in scheduling and data organization, I streamlined operations and enhanced communication, significantly improving engagement and support for students and staff. A dedicated team player committed to fostering a positive work environment.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Clear Creek Independent School District
03.2020 - Current
- Coordinated communication between faculty, staff, and parents to enhance engagement and support student needs.
- Managed scheduling for meetings, events, and appointments to optimize resource allocation and time management.
- Streamlined office operations by implementing efficient filing systems and digital record-keeping practices.
- Assisted in preparing reports and presentations for school board meetings, ensuring accuracy and consistency in data representation.
- Provided strategic support in budget preparation by tracking expenditures and forecasting future financial needs of the department.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained inventory of office supplies and placed orders.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
No Degree -
Sam Houston State University
Huntsville, Texas, TX08-1987
High School Diploma -
North Shore High School
Houston, TX05-1984
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Microsoft Excel
- Time management
- Microsoft outlook
- Filing
- Customer relations
- Clerical support
- Strong problem solver
- Scheduling
- Documentation and recordkeeping
- Office management
- Database entry
- Scheduling and calendar management
- Dedicated team player
- Excel spreadsheets
- Appointment scheduling
- Recordkeeping
- Data organization
- Deadline oriented
- Invoice processing
- Meeting planning
- Schedule management
- Records management systems
- Bookkeeping
- Purchase orders organization
- Employee timesheet processing
- Payroll and budgeting
- Expense reporting
Timeline
Administrative Assistant
Clear Creek Independent School District
03.2020 - Current
No Degree -
Sam Houston State University
High School Diploma -
North Shore High School