Summary

Overview

Work History

Education

Skills

Certification

Work Availability

Timeline

Hi, I’m

TRACI LEWIS

I find that the harder I work, the more luck I seem to have.

Thomas Jefferson

Summary

Administrative Officer with proven public service experience. Excels in public speaking, fostering interpersonal relations and achieving business practice improvements. Working knowledge of budgets, financial statements and human resources. Fosters compliance efforts to achieve maximum productivity.

Overview

years of professional experience

Years of local government experience

HR CORE Certification - DCHR City University

Work History

Government of the District of Columbia

Administrative Officer

10.2015 - Current

Job overview

Office of Victim Services and Justice Grants
I am responsible for day-to-day operations of the agency, providing office services, inventory control, time and leave, budget preparation, HR and employee relations.
Assists staff in interpreting rules, regulations, policies and procedures.
Responsible for providing high level administrative service required by agency senior management which are essential to the direction and operation of OVSJG.
These duties include financial management, agency human resource management (HR Advisor), procurement, PCard management, resource management, program analysis, data and reports management, performing a wide range of analyses and forecasting for operating costs, which involves overseeing the financial aspects of services provided by the agency by forecasting costs on an annual basis during budget development and and throughout the fiscal year in response to changing market conditions; the allocation and reprogramming of expenditures as the fiscal year progresses and other related functions.
Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
Act as Sexual Harassment Officer, Telework, Sexual Harassment, ADA and Agency Telecom Coordinator.
Managed department budgets and generated financial reports for management review.

Government of the District of Columbia

Financial Analyst

07.2008 - 09.2015

Job overview

Office of the Deputy Mayor for Public Safety and Justice, Office of Victims Services (OVS)
My responsibilities were to provide a wide range of analyses and forecasting for operating costs, which involves overseeing the financial aspects of the services provided by the Office of Victim Services by forecasting costs on an annual basis during budget development, re-forecasting costs periodically throughout the fiscal year in response to changing market conditions; and the allocation and reprogramming of commodity costs as the fiscal year progresses
I developed spending plans, salary allocations, and attend budget hearings with Council and the City Administrator as back up to the Director
I initiated budget reprogrammings, budget modifications, and troubleshoot other budgetary issues
Acted as the EEO Officer for OVS
Provided oversight for the Purchase Card program.
Performed complex financial and budget analyses to determine requirements and justify requested funding.
Collected data and developed detailed spreadsheets to identify trends and create revenue, profitability, and expense forecasts.
Used relevant financial technology to generate reports and recommended courses of action to upper management.
Collected data from other divisions to support quarterly forecasts.

Government of the District of Columbia

Special Assistant

10.2004 - 06.2008

Job overview

Office of the Deputy Mayor for Public Safety and Justice, Office of Victims Services (OVS)
I was responsible for overseeing all financial aspects of Federal pass through funds and local Victims Compensation Fund for the Office of Victims Services
This included annual budget development, planning, preparation, and reporting activities
Management of subgrant awards, approving financial reports, scrutinizing financial reports for accuracy, and ensuring subgrantees are reimbursed in a timely manner
Provided monthly financial reports to the director to keep her abreast of the spending practices of the subgrantees, and status of grant funds, initiating budget reprogrammings, budget modifications, and the troubleshooting of any other budgetary issues, organizing the procurement of supplies, equipment, and services for OVS using the PASS system, and acting as the financial Point of contact for both Purchase and Travel credit cards.
Worked closely with management to provide effective assistance for specific aspects of business operations.
Offered technical support and troubleshot issues to enhance office productivity.
Developed effective improvement plans in alignment with goals and specifications.

Government of the District of Columbia

Special Assistant

05.2003 - 09.2004

Job overview

Office of the Deputy Mayor for Public Safety and Justice, Justice Grants Administration (JGA)
Responsibilities were processing and controlling all purchases, invoice and travel activity as well as financial analysis on behalf of the Director of Justice Grants Administration, and assisting in the planning, preparation and development of budgets for Justice Grants Administration
Gathered data pertinent to each grant in the preparation of the budget
Ran reports and prepare spreadsheets of current expenditures and monitor budget using the SOAR financial system
Tracked purchase and expenditure activity on a regular basis, relating the subgrant activity to the original grant award by developing and implementing a grant tracking data spreadsheet
Ensured the accuracy of subgrantee spending and compare the financial reports to purchase orders and expenditures on the financial system
Assisted in special projects as deemed necessary by the Director of Justice Grants Administration.
Developed and implemented strategies to streamline office operations.
Conducted regular reviews of operations and identified areas for improvement.
Developed and updated tracking spreadsheets for process monitoring and reporting.

The National Academies, Institute of Medicine, IOM

Administrative Assistant/Sr. Financial Assistant

07.2002 - 04.2003

Job overview

Provided support to the Office of Finance and Administration (OFA), working directly with the Director, and a staff of 7 Financial Associates.
Created, reviewed, and forwarded purchase orders, invoice vouchers, travel vouchers, and other accounting documentation for processing.
Maintained indirect cost center documentation files.
Drafted and review financial reports for monthly financial meetings.
Maintained personnel files for all IOM Staff.
Coordinated office space moves and facilities requests.
Served as Telecommunications User Coordinator.
Communicated directly with all levels of staff.
Input staff time and attendance; distribute payroll reports and checks/advises to all IOM staff.
Read and distribute mail to OFA staff
Serve as Administrative support to the President of IOM and the Executive Director in their remote offices.

Government of the District of Columbia
Washington, DC

Financial Operations Assistant, OCTO

12.2000 - 07.2002

Job overview

Responsibilities were to provide administrative support to the Executive Director and Program Manager
Composed, proofread, and prepared correspondence for signature
Maintained the Executive Director and Program Managers calendars, exercising control over supervisor's appointments with authority for commitments of time
Attended various meetings, taking minutes and distributing them to participants
Supervised contractor/ temporary staff
Developed and implemented a computerized file containing all Data Center procurements, which is kept on an agency wide drive for viewing by senior levels of authority within the department
Created and maintained filing systems used to track confidential and sensitive DC Government purchases
Created and utilized log forms for procurement tracking purposes
Created and maintained MS Excel spreadsheets for tracking procurements
Created, monitored, and maintained spreadsheets to track contractor hours and billing
Ensured goods and services are received before invoices are approved for payment
Processed and scrutinized invoices for errors or incorrect rates and have them adjusted or re-issued
Assisted with data center budget tracking
Maintained relationships with vendors and other Government agency staff to resolve issues that may arise
Troubleshoot invoicing and contract issues, payments, non - payments, etc. and resolving each in a timely manner
SOAR training; corresponding SOAR balances to procurement log balances.
The auditing of files for inconsistencies.
Worked with the Financial Operations Department to get invoices paid timely
Created and maintained a Yearly/Monthly spreadsheet of all procurements
Created and maintained a Contractor (Time & Materials) Spreadsheet to track hours/monies, notifying vendors of their burn rates and expected contract completion dates
Assisted with the fiscal year financial closings, checking contract status, closing files or accruing them as needed
Obtained hardware and or software product or maintenance quotes for procurements

Credit Union National Association

Administrative Receptionist

02.1999 - 12.2000

Job overview

Answering incoming calls, tracking callers and visitors, while maintaining a friendly, pleasant disposition, become familiar with the organizations mission and daily issues in order to quickly and accurately transfer and refer incoming calls
Provide support on additional special administrative projects
Format and design CUNA's "State Watch" newsletter and forward to the Madison, WI headquarters for web publishing
Formatted and designed CUNA's Financial Services Issues Brochure
Conference room scheduling
Perform relief duties for morning receptionist when necessary and other administrative support as needed

University of Maryland College Park, LPS

Procurement Assistant

06.1998 - 02.1999

Job overview

Creating and modifying government (DOD, NSA) procurement requests (PR's), contacting vendors and verifying quote pricing for PR's, uploading PR' s into computer system logging contracts on the computerized system, calling various vendors when orders are late, maintaining and renewing service and maintenance contracts as necessary , proofreading invoices and packing slips to assure proper shipment and payment, maintaining contract files, relief for receptionist as needed, and other duties as assigned.

League of Conservation Voters, LCV

Receptionist

09.1996 - 08.1997

Job overview

Answering telephones, screening callers and visitors, assisting accounts payable with bill reconciliation's, helping with coordination of mass mailings to national members of the LCV, ordering supplies and maintaining the supply inventory, updating documents on the LCV website (www.lcv.org), drafting correspondence using Microsoft applications on Macintosh systems, training new employees on computer and telephone systems, and other general administrative support as needed.

Marsha Levey and Associates
Washington, DC

Administrative Assistant/Receptionist

10.1995 - 11.1996

Job overview

Self-motivated, with a strong sense of personal responsibility.
Managed time efficiently in order to complete all tasks within deadlines.
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Kept reception area clean and neat to give visitors positive first impression.
Answered phone promptly and directed incoming calls to correct offices.
Responded to inquiries from callers seeking information.
Resolved customer problems and complaints.
Provided clerical support to company employees by copying, faxing, and filing documents.
Restocked supplies and submitted purchase orders to maintain stock levels.

Arlington County Government - Dept. of Libraries
Arlington, VA

Administrative Assistant

07.1991 - 10.1995

Job overview

Executed record filing system to improve document organization and management.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Created and maintained databases to track and record customer data.
Assisted development and implementation of new administrative procedures.
Processed customer orders accurately and within agreed timeframes to meet service standards.
Drafted correspondence and other documents for CEO and department heads in company's voice.
Managed filing system, entered data and completed other clerical tasks.
Assisted coworkers and staff members with special tasks on daily basis.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Education

University of Maryland Global Campus
Adelphi, MD

Some College (No Degree) from Criminology and Criminal Justice

University of Maryland
College Park, MD

from Criminology and Criminal Justice

Prince George's Community College
Largo, MD

from Criminal Justice

Eastern Kentucky University
Richmond, KY

from Law Enforcement

Skills

Quickbase; PASS procurement system; SOAR accounting software; Microsoft Office 365
Account Reconciliation
Expense Reporting
Office Administration
Workflow Planning
Strategic Thinking
Hiring and Terminations
Task Delegation
Human Resources Management Software

Budgeting
Agency Programs Knowledge
Administrative Arrangements
Policy and Procedure Modification
Personnel Management
Administrative and Clerical Support
Administration Management
Human Resources Support

Certification

Certified CORE HR Professional, City University - 2020

Availability

See my work availability

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