Tracie Sahffer
Wadena,MN
Summary
Knowledgeable and detail-oriented Facilities Coordinator with strong interpersonal and organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy, a positive attitude, and a willingness to take on added responsibilities to meet organizational goals.
Overview
19
19
years of professional experience
Work History
Inside Sales Representative
Russ Davis Wholesale
02.2015 - 01.2017
- Servicing large Grocers with their daily Produce needs
- Outbound calls to store managers to determine daily ordering needs
- Creation and distribution of Sales and Marketing materials to promote special products and new items.
Administrative Assistant
Astera Health
01.2018 - 03.2023
- Provided administrative support for the Facilities, Nutrition Services, Environmental Services, and Information Technology departments as a member of the Support Services Team.
- Conducted quarterly environmental audits for patient safety and The Joint Commission Environment of Care standards.
- Supported accurate documentation for Environment of Care Management plans.
- Participated in multidisciplinary and patient care department performance improvement programs.
- Served as a member of Environment of Care Management Committees.
- Provided general technical support to staff on behalf of the Information Technology Team.
- Maintained Preventative Maintenance schedules and task lists to ensure compliance needs were met.
EXTRUSION OPERATIONS LEAD
STERN RUBBER COMPANY
01.2017 - 01.2018
- Responsible for direction of Staff at Stern Rubber Company Plant 2, leading Extrusion
- Operations
- Performing daily scheduling and shipping report schedules, entering reports of daily
- Employee labor performed and production produced in company systems and coordinating daily
- Requirements for orders to ship to customers with Shipping Supervisor.
BUYER
HOMECREST OUTDOOR LIVING, LLC
09.2009 - 02.2015
- Responsible for all strategic sourcing and material supply management working closely with suppliers to assure quality standards were maintained and materials were delivered on time as well as focusing on cost reduction strategies
- Generated and reconciled Purchase orders and credit / return requests to suppliers
- Assisted
- Cost Accountant to maintain accurate cost standards
- Coordinated with Shipping/Receiving departments to manage incoming freight and assure receiving process was documented properly
- Worked closely with Product
- Development Team to source efficient materials for new projects as needed
- Documented procedure for inventory control and tracking, implementing processes to troubleshoot and account for inventory losses with focus on root cause and corrective actions.
PROJECT COORDINATOR
STERN INDUSTRIES
10.2007 - 09.2009
- Project coordination from initial customer request through manufacturing implementation as assistant to Sales staff to strategically source services for tooling and product manufacturing for various customers
- Worked closely with Customer Service and other team members on special projects as needed where my skills served useful such as assisting with order entry and troubleshooting technical difficulties.
MANUFACTURING ENGINEERING COORDINATOR
HC HOLDINGS
04.2006 - 08.2007
- Integral member of the Manufacturing Engineering and Quality Assurance team coordinating process flow of new product release through each stage of development Conducted research to optimize quality and packaging procedures resulting in significant Warranty related cost reductions
- Performed detailed research regarding quality issues and refer to proper personnel for corrective action
- Managed process flow of product scheduled for delivery to national market shows from initial order entry through to shipping with focus on optimizing quality and cost effectiveness
- Analyzed and document new and current quality standards as part of controlled and confidential documentation process Coordinated and conducted team meetings, including recording and distribution of weekly minutes Maintained Database for Document Control and Assembly work instructions
- Assisted in Quality Assurance through product testing.
CUSTOMER SERVICE REPRESENTATIVE
HC HOLDINGS
09.2004 - 04.2006
- Key member of the customer service team performing all aspects of daily operations Responding to dealer and consumer inquiries providing accurate information regarding products including technical support, warranty concerns, and product availability Performed detailed research for warranty claims and refers customer inquiries to appropriate personnel Compiled and manage a wide variety of consumer correspondence
- Customer order entry with a focus on process and accuracy
Facilities Coordinator
Astera Health
03.2023 - Current
- Supports the organization's daily operations related to building safety and security and supports continuous regulatory compliance standards applicable to building maintenance systems by addressing deficiencies with corrective actions and conducting periodic tests of building safety and security systems.
- Supports staff of the Facilities department to ensure the physical condition of our facilities, applying available resources and personnel to achieve a safe, clean, and functional environment.
- Serve as point of contact for internal customers seeking support information.
- Assist in the direction of vendors, Facilities, Culinary Services, Environmental Services, and Security staff as needed to create an efficient and non-disruptive work environment.
- Maintains the electronic preventative maintenance system in coordination with the Facilities Department.
- Maintains the electronic monitoring system for temperature monitoring to ensure accurate and timely data is reported consistently to affected managers.
- Maintains accurate documentation for Environment of Care Management Plans.
- Conducts environmental audits to identify deficiencies and performance improvement opportunities.
- Provides compliance-related communications to department managers and maintains corrective action documentation with project follow-through to completion.
- Coordinates with Infection Preventionist and Facilities staff to ensure ICRA compliance is maintained throughout any construction process.
- Conducts employee fit testing and respiratory protection training in conjunction with Employee Health as part of the Respiratory Protection Plan.
- Maintains the online Safety Data Sheet database for all departments including annual audits.
- Coordinates services and required inspections with internal staff and outside vendors.
- Assists the Director of Facilities Management in the coordination of required quarterly and annual fire drills and assisting in staff education during these drills.
- Serves as a member of the Decontamination Team under the direction of the Emergency Services Manager and assists with annual decontamination drills and training.
Education
Completion Certificate - OSHA 30-Hour Outreach Training For General Industr
University of South Florida
Florida04.2023
Bachelor of Science - Healthcare Administration
Capella University
Minneapolis, MN02.2023
Associate of Applied Science - Administrative Assistant
Central Lakes College
Brainerd, MN05.2005
Skills
- Project Coordination
- Investigative Procedures
- Superior Organizational Skills
- Relationship Development
- Solution Development and coordination
- Exceptional Customer Service
- Corrective Actions
- Documentation
Additional Information
- NOTES AND ACTIVITIES
Timeline
Facilities Coordinator
Astera Health
03.2023 - Current
Administrative Assistant
Astera Health
01.2018 - 03.2023
EXTRUSION OPERATIONS LEAD
STERN RUBBER COMPANY
01.2017 - 01.2018
Inside Sales Representative
Russ Davis Wholesale
02.2015 - 01.2017
BUYER
HOMECREST OUTDOOR LIVING, LLC
09.2009 - 02.2015
PROJECT COORDINATOR
STERN INDUSTRIES
10.2007 - 09.2009
MANUFACTURING ENGINEERING COORDINATOR
HC HOLDINGS
04.2006 - 08.2007
CUSTOMER SERVICE REPRESENTATIVE
HC HOLDINGS
09.2004 - 04.2006
Completion Certificate - OSHA 30-Hour Outreach Training For General Industr
University of South Florida
Bachelor of Science - Healthcare Administration
Capella University
Associate of Applied Science - Administrative Assistant
Central Lakes College
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