Tracy Callaway

Organized the fiscal, accounting, budget preparation/cash flow accounting, and collection of Superior Court. Performed other related duties as required. Exercised technical and functional supervision over related staff.

• Assisted the Court Executive Officer in planning, organizing, and implementing the fiscal accounting, budget preparation, purchasing, and collection activities of the Court.
• Reviewed accounting reporters to assure conformance with revenue expectations and expenditure plans.
• Provided cost benefit analyses; projected cash flow; maintained and prepared analyses; prepared monthly, quarterly, mid-year, and annual year-end budget projections.
• Monitored Court's fiscal condition on an ongoing basis, recommending and taking corrective action for budget variances while preparing long-range projections and fiscal plans to support effective Court operations.
• Provided oversite for activities involving the collection and distribution of court fines fees and forfeitures.
• Interpreted and analyzed new legislation to determine effects on effects on on operations and programs, Ensured compliance with all applicable rules, regulations, standards, policies and procedures; making recommendations to the Court Executive Officer that ensured Court policy promoting sound internal controls.
• Prepared and implemented fiscal policies and procedures consistent with state guidelines.
• Drafted and negotiated contracts or grant applications; monitored contracts for compliance with financial terms; interpreted contract terms in accordance with the Judicial Branch Contracting Manual.
• Participated in the negotiation process of Memorandum of Understandings in collective bargaining negotiations with various bargaining units.
• Conducted and/or supervised periodic internal and external audits of Court fiscal operations, preparing reports to the CEO, and state and local government, as required.
• Performed supervisory duties, including hiring and training staff, assigning work, conducting performance evaluations participating in disciplinary actions and resolving employee grievances.
• Represented the Court in meetings involving Court, county and state administration, prepared and presented complex financial reports and information.
• Tracked cash flow and financial planning to analyze company's financial strengths and weaknesses and propose strategic directions

• Performed wide variety of clerical, budgetary, and financial duties which require attention to detail, personal initiative , and minimal supervision.
• Maintained accurate account balances for department budget which includes seven of eight Probation budgets.
• Assisted in planning, organizing, and implementing fiscal, accounting, and purchasing activities of the Probation Department.
• Monitored fiscal condition, including corrective action plans to ensure department stayed with the budget parameters.
• Prepared, processed and balanced various financial documents, including accounts payable, accounts receivable, and journal entries.
• Monitored Probation's contracts for compliance with the financial terms required. Monitoring included billing and procurement of equipment as needed to implement each grant project.
• Maintained records regarding the 4750 (State Prison System Cases) billings and submitted to State of California for quarterly reimbursement.
• Researched and communicated with various victims the District Attorney's Office, and the Court, to determine the amount of victim restitution of adult Superior Court cases.
• Input financial data and produced reports using various software programs.
• Input financial data and produced reports using Excel and other assigned software programs.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
• Screened company accounts receivable, accounts payable, payroll processing and general ledger transactions
• Organized general ledger with accuracy and within time constraints
• Completed bi-weekly payroll for company employees
• Stayed on top of applicable federal and state requirements to minimize legal and financial risks
• Entered figures using 10-key calculator to compute data quickly
• Organized budget documentation and tracked expenses to maintain tight business controls
• Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable