Tracy Crews

• Coordinated with cross-functional teams during complex procurement projects, facilitating smooth execution and successful outcomes.
• Wrote standard operating procedures for department.
• Adjusted to new procedures to maximize department effectiveness.
• Developed strong relationships with key suppliers for improved communication and collaboration on procurement projects.
• Resolved disputes with suppliers professionally, maintaining positive working relationships while protecting the company's interests.
• Generated reports and related documents for senior management review and approval.
• Coordinated paperwork updated sites and spreadsheets to maintain permanent records.
• Progressed through various purchasing roles.
• Managed purchase orders from initiation to delivery, ensuring accurate documentation and timely fulfillment of requests.
• Negotiated contracts with suppliers for better pricing and terms, resulting in cost savings for the company.
• Trained junior staff members on purchasing procedures, enhancing their ability to support department operations effectively.

• Processed travel expenses and reimbursements for executive team and senior management group.
• Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
• Implemented updated policies and practices for organization and monitored effect.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Organized and updated schedules for executives.
• Promoted team productivity by keeping supplies organized and well-stocked.
• Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Updated and maintained confidential databases and records.
• Used advanced software to prepare documents, reports, and presentations.
• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Coordinated events and worked on ad hoc projects.

• Assisted manager in all aspects of business operations.
• Worked closely with management to provide effective assistance for specific aspects of business operations.
• Greeted guests in with friendliness and professionalism.
• Demonstrated adaptability by quickly mastering new software applications as needed for various tasks and projects.
• Worked in direct association with Controller as primary source for input and maintenance of records regarding accounts payable, accounts receivable, payroll and bank reconciliations.
• Managed front office, all document controls, payroll records, HR administration duties for new hires and contract negotiations with vendors.
• Successfully assisted controller in collection and presentation of financial records leading to major investment and subsequent change of entity.

• Improved data collection, financial analysis and financial modeling to optimize practices and retain customers.
• Enhanced financial decision-making capabilities by providing timely, accurate information to management through regular performance reports.
• On-site accountant in charge. Set up accounting system, software, records and maintained appropriate accounting procedures as company converted from external source.
• Successfully responsible for collection and presentation of financial records to investors leading to significant purchase of interest and subsequent reorganization of entity.

Progression from Receptionist as follows:

Receptionist/Secretary 1989-1991

Tax Dta Entry Operator 1991-1992

Bookkeeper 1992-1994

Staff Accountant 1994-2000