Tracy Hilburn
West Monroe,LA
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
34
34
years of professional experience
1
1
Certification
Work History
Senior Grant Manager
Hunt Guillot & Associated (HGA)
11.2022 - Current
- Accomplished multiple tasks within established timeframes.
- Formulation of Public Assistance project worksheets
- Providing technical expertise to assigned Clients, ensuring compliance of FEMA regulations and policy
- Weekly coordination meetings with all stakeholders (Client, FEMA, and State)
- Reviewing Client documents prior to FEMA submission.
- Preparation of reimbursement request packets for submission to the Governors Office of Homeland Security
Principal
Bayou Training & Consulting LLC
10.2022 - Current
- Provide Public Assistance Grant Management to prime contractors as a consultant
- Provide Hazard Mitigation Grant Management to prime contractors as a consultant
- Develop and write Emergency Operations plans, currently planning team lead for the East Baton Rouge Parish Emergency Operations Plan updates
- Working with jurisdictions to develop disaster planning
- Assist public utilities in developing disaster recovery tools
- Senior Grant Manager for Hunt Guillot & Associates
AREA MANAGER
Governor’s Office of Homeland Security and Emergency Preparedness
03.2021 - 10.2022
- Manages all GOHSEP personnel and functions within the northern 30 Parishes in Louisiana
- Acts as liaison between local and state agencies regarding emergency response through preparedness, prevention, response, recovery, and mitigation activities
- Provides support, guidance, assistance, and coordination to parish governments, regional and local organizations, volunteer and civic groups, state agencies and the business and professional community of Louisiana in the areas of homeland security and emergency preparedness activities
- Serves as the primary point of contact for the parish’s officials about all GOHSEP/State related issues
- Collects, maintains, and utilizes regional resources and critical operational information to assist state and local decision makers in emergency operations' decision-making
- Provides subject matter expertise, facilitate, and coordinate parish/regional grant project applications (Hazard Mitigation Grant Program (HMGP), Public Assistance (PA), Emergency Management Performance Grant (EMPG), State Homeland Security Grant Program (SHSP))
- Assisted Parish Government in the administration of Hazard Mitigation Grant Programs
- Monitors, participates, and/or deploys in potential or declared emergencies in the regional area
- Assists in Preliminary Damage Assessments (PDA) for public and/or individual assistance
- Serves as the regional liaison for the Joint Field Office to facilitate the delivery of federal recovery assistance.
PROJECT MANAGER (Disaster Recovery)
Hunt Guillot and Associates
11.2020 - 02.2021
- Organize and prioritize work to ensure overall program timelines
- Lead day-to-day program management activities
- Provide direct supervision to staff and maintain a complete understanding of all applicable program policies, requirements, and procedures within the guidelines established
- Provide direction and support to the project team.
Regional Coordinator
Governor’s Office of Homeland Security and Emergency Preparedness
05.2020 - 10.2020
- Acts as liaison between local and state agencies regarding emergency response through preparedness, prevention, response, recovery, and mitigation activities
- Provides support, guidance, assistance, and coordination to parish governments, regional and local organizations, volunteer and civic groups, state agencies and the business and professional community of Louisiana in the areas of homeland security and emergency preparedness activities
- Serves as the primary point of contact for the parish’s officials about all GOHSEP/State related issues
- Collects, maintains, and utilizes regional resources and critical operational information to assist state and local decision makers in emergency operations' decision-making
- Provides subject matter expertise, facilitate, and coordinate parish/regional grant project applications (Hazard Mitigation Grant Program (HMGP), Public Assistance (PA), Emergency Management Performance Grant (EMPG), State Homeland Security Grant Program (SHSP))
- Assisted Parish Government in the administration of Hazard Mitigation Grant Programs
- Monitors, participates, and/or deploys in potential or declared emergencies in the regional area
- Assists in Preliminary Damage Assessments (PDA) for public and/or individual assistance
- Serves as the regional liaison for the Joint Field Office to facilitate the delivery of federal recovery assistance.
REGIONAL COORDINATOR
Region 3 Louisiana Watershed Initiative
01.2020 - 05.2020
- Manage notice procedures for all public meetings
- Administer the approved regional steering committee work plan
- Manage the timeline for regional steering committee formation, meetings and coalition formation
- Coordinate and provide preparatory materials, research, and training for meetings
- Facilitate creation of a watershed project list and regional risk-reduction strategies
- Developed regional mitigation strategies
- Assist in Identifying and seek a long-term funding source for the continuation of watershed coordination duties beyond the term of the temporary grant program
- Guide long-term resiliency planning efforts in coordination with the Louisiana Long-Term Recovery Subcommittee, where applicable
- Coordinate regional ordinances regarding land development, land use, floodplain management and other related items.
Deputy Director
Ouachita Parish Office of Homeland Security and Emergency Preparedness
12.2018 - 05.2020
- Maintain and operating budget, expenditures, financial forecasts, and fixed asset listings
- Maintain and update parish Emergency Operations Plan
- Manage Hazards Mitigation Plan requirements and the associated updates and modifications
- Managed parish Hazard Mitigation Gramp Program
- Maintain exercise program including planning, development, after action reporting and corrective action plan development
- Establish local volunteer support assistance through VOAD, Red Cross, and United Way etc
- Manage the parish Homeland Security Grant Program
- Coordinate disaster cost recovery
- Develop and implement Continuity of Operations Plan (COOP)
- Maintain a workable Emergency Operations Center and Unified Command structure
- Coordinates the activities of all agencies during emergency/disaster operations
- Develop Needs Assessment/Vulnerability Assessments.
Operations Superintendent
Tensas Basin Levee District
04.2013 - 12.2018
- Engaged in the planning or decision making in such areas as the long-range objectives of flood and hurricane protection for the Tensas Basin Levee District area
- Construction Project Manager
- Quality Control/Quality Assurance for a large spectrum of construction projects
- Planned (short-range), scheduling, and monitoring all Board contracts and U.S
- Army Corps of Engineers contracts on all present and future projects
- Recognized critical problems and acting promptly and decisively to alleviate flooding potential; taking charge quickly in crises; deciding promptly on alternative course of action
- Directed the work of subordinates; scheduling and allocating work, motivating subordinates; appraising their performance; maintaining harmony among subordinates; employment and termination of subordinates
- Controlled allocation of human, financial and material resources via such activities as assignment of supervisory responsibility, expense controls, performance goals, budgets, and employee relations responsibilities
- Applied advanced techniques and methods to address special problems
- Issues, or questions which few other people in the Board’s organization can do, providing decision makers with crucial inputs in areas of his expertise
- Provided staff services to the Board; securing and consolidating facts and information for others; keeping detailed and accurate records about projects, personnel, costs, schedules, etc
- Coordinated with other units to achieve organizational goals; directing and integrating the efforts of others over whom the Executive Director exercises no direct control; negotiating for organizational resources; handling conflict or disagreements when necessary
- Maintained a workable Emergency Operations Center and Unified Command structure
- Formulated Public Assistance project worksheets
- Developed and managed Hazard Mitigation projects from conception to completion
- Interacted with individuals external to the Levee District such as government and community representatives, promoting and assisting the Executive Director in negotiating the Board's efforts toward flood protection.
Director
Ouachita Parish Office of Homeland Security and Emergency Preparedness
05.2010 - 04.2013
- Maintain and Operating Budget, expenditures, financial forecasts and fixed asset listings
- Maintain and update parish Emergency Operations Plan
- Manage Hazards Mitigation Plan requirements and the associated updates and modifications
- Managed parish Hazard Mitigation Gramp Program
- Managed parish Public Assistance Grant program
- Maintain exercise program including planning, development, after action reporting and corrective action plan development
- Establish local volunteer support assistance through VOAD, Red Cross, and United Way etc
- Manage the parish Homeland Security Grant Program
- Coordinate disaster cost recovery
- Member of the State Interoperability Executive Committee
- Develop and implement Continuity of Operations Plan (COOP)
- Maintain a workable Emergency Operations Center and Unified Command structure
- Coordinates the activities of all agencies during emergency/disaster operations
- Develop Needs Assessment/Vulnerability Assessments.
Operations Sergeant (E8)
Louisiana Army National Guard (Active Duty)
01.2006 - 03.2010
- Managed and operated Regional Support Activity in event of Natural Disaster, facility maintained 15 million dollars worth of emergency supplies owned by the Governor’s Office of Homeland Security
- Managed five emergency re-supply warehouses established to support State Emergencies
- Managed transportation/logistic assets for the Louisiana National Guard
- Determined Long, Near, and Short-Term training requirements and resources for a 700-man unit with 9 locations throughout the state
- Developed operations plans for unit operations that established Personnel, Logistics, Transportation and Communications requirements
- Developed and managed annual operations budget; provided monthly updates for allocated and un-allocated funds, adjust budget to reflect actual expenditures verses projected expenditures
- Provided oversight to largest Supply Support Activity in Iraq, maintained over 9000 lines of stockage while deployed to Iraq
- Managed Direct Support military and Unit Level civilian maintenance activities for a broad spectrum of maintenance support throughout our Area of Operations in Iraq
- Provided oversight to Kellogg Brown and Root warehouse providing food for 30,000 soldiers in our Area of Operation in Iraq.
Recruiting Supervisor (E8)
Louisiana Army National Guard (Active Duty)
11.2005 - 12.2005
- Trained, mentored, and evaluated 13 Recruiters to obtain their assigned mission
- Analyzed established market area and developed marking plans that resulted in recruiting area enlisting 36% of areas market share during 2005
- Coordinated work assignments for recruiting area
- Established professional relationships with local officials, schools, and businesses to establish a support network for recruiting activities
- Trained assigned recruiters in Career Direction and Gears schools’ programs
- Interpreted rules and regulations and advise assigned recruiters of current guidelines, incentives, and benefits
- Managed annual marketing budget for established Recruiting Area
- Operations chief for the Receiving, Staging, and Onward integration (RSOI) cell station in Belle Chase AFB for Hurricane Katrine Response.
Recruiter (E7)
Louisiana Army National Guard (Active Duty)
06.2001 - 12.2004
- Canvassed established recruiting area to provide qualified recruits to the Louisiana Army National Guard
- Worked with local Centers of Influence to establish a support network for recruiting activities
- Developed marketing plan based on current market conditions meet established mission
- Worked with local High Schools and Colleges to develop working relationships with faculty and staff
- Developed College presentation that outlined actual costs of a formal education in a Louisiana State University
- Was allowed four hours with all high school juniors and seniors at all assigned schools to present this presentation
- Consistently meet or exceeded my established sales mission, finishing each year in the top 5 of 140 recruiters in the Louisiana Army National Guard
- Selected as a Team Leader to mentor five recruiters in Area 1
- Worked with each recruiter establish effective recruiting tactics and techniques
- Contacted representatives of schools, public officials, personnel managers, parents of prospective applicants, religious and civil leaders, and others to present the Louisiana Army National Guard as an employment and career opportunity
- Presented formal and informal talks on advantages of the Louisiana Army National Guard at civic and service organizations and student bodies.
Senior Technical Engineer NCO (E7)
Louisiana Army National Guard (Active Duty)
11.1996 - 05.2001
- Performed duties as Project Manager for multiple Horizontal and Vertical Engineer projects throughout the world
- Develop Quality Control and Quality Assurance Plans for full spectrum construction operations
- Devised network flow diagrams such as the critical path method and coordinates work activities of supporting units
- Provided supervision over all structural and utility construction projects
- Inspected subordinate elements to ensure compliance with directives, construction drawings, and specifications
- Estimated material, time, equipment, and labor requirements
- Supervised the construction and repair of wood frame, concrete, masonry, or prefabricated structures
- Supervises the installation and repair of utility systems
- Inspects structures and facilities to ensure compliance with specifications
- Provided survey support to horizontal and vertical projects
- Supervised or participated in construction site development to include technical investigation, surveying, drafting, development of construction plans and specifications
- Operated and supervised the operation of horizontal construction equipment on multiple horizontal projects to include roads, runways, levees, clearing and grubbing, ditches, drainage structures and stockpiles (Dozer’s, scrapers, compactors, motor graders, backhoe etc.).
Personnel Staff NCO (E7)
Louisiana Army National Guard (Active Duty)
09.1992 - 11.1996
- Reviewed consolidated reports, statistics, applications, promotion
- Prepares recommendations on personnel actions to higher
- Headquarters
- Estimated material, time, equipment, and labor requirements
- Reviewed and prepared reports and data on strength (gains and losses) or personnel and makes duty assignments of enlisted personnel
- Managed all personnel and Administration for 5 Companies and 4 Detachments (Appx 800 soldiers).
Construction Supervisor (E6)
Louisiana Army National Guard (Active Duty)
08.1990 - 08.1992
- Supervised maintenance and earth work construction activities related to lifting, and heavy construction equipment
- Estimated equipment and operator requirements for specific jobs
- Devised network flow diagrams such ad critical path method and coordinated work activities for supporting units
- Worked on multiple heavy constructions projects to include roads, airfields, clear and grubbing, drainage, and stockpile operations
- Operated D7 dozer, 621B scraper, JD410 backhoe, steel wheeled compactors, 5-ton dump, 20 ton dump and equipment hauling tractors with lowbed trailers.
Education
Liberal Arts (114 Hours)
Homeland Security Exercise And Evaluation Program
ICS 100 - Introduction To Incident Command
ICS 200 - ICS For Single Resources And Initial Act
IS-700 National Incident Management System (NIMS)
IS 800 Emergency Response Framework
Certified Floodplain Manager - undefined
11.2014
Homeland Security Command College - undefined
04.2011
FEMA Professional Development Series - undefined
03.2011
Skills
- Louisiana Emergency Manager Certification (LEM)
- Experience with Geospatial Information Systems (ArcGIS)
- HAZUS User
- FEMA Professional Development Series
- Certified Floodplain Manager (CFM)
- Proficient in Microsoft Suite
- Notary Public
- Able to make difficult decisions in stressful situations
- Received multiple awards for construction project management skills throughout military career
- Previous disaster experience (Hurricane Katrina, Hurricane Isaac, 2016 Flooding, Hurricane Laura, Hurricane Delta, Hurricane Ida)
- Continuity of Operations (COOP) Trainer
Affiliations
- Louisiana Emergency Preparedness Association
- The Association of State Floodplain Managers
- Louisiana Floodplain Managers Association
Certification
Certified Floodplain Manager (CFM)
Louisiana Emergency Manager (LEM)
Continuity of Operations Planner (COOP)
Homeland Security Exercise and Evaluation Program (HSEEP)
Timeline
Senior Grant Manager - Hunt Guillot & Associated (HGA)
11.2022 - Current
Principal - Bayou Training & Consulting LLC
10.2022 - Current
AREA MANAGER - Governor’s Office of Homeland Security and Emergency Preparedness
03.2021 - 10.2022
PROJECT MANAGER (Disaster Recovery) - Hunt Guillot and Associates
11.2020 - 02.2021
Regional Coordinator - Governor’s Office of Homeland Security and Emergency Preparedness
05.2020 - 10.2020
REGIONAL COORDINATOR - Region 3 Louisiana Watershed Initiative
01.2020 - 05.2020
Deputy Director - Ouachita Parish Office of Homeland Security and Emergency Preparedness
12.2018 - 05.2020
Operations Superintendent - Tensas Basin Levee District
04.2013 - 12.2018
Director - Ouachita Parish Office of Homeland Security and Emergency Preparedness
05.2010 - 04.2013
Operations Sergeant (E8) - Louisiana Army National Guard (Active Duty)
01.2006 - 03.2010
Recruiting Supervisor (E8) - Louisiana Army National Guard (Active Duty)
11.2005 - 12.2005
Recruiter (E7) - Louisiana Army National Guard (Active Duty)
06.2001 - 12.2004
Senior Technical Engineer NCO (E7) - Louisiana Army National Guard (Active Duty)
11.1996 - 05.2001
Personnel Staff NCO (E7) - Louisiana Army National Guard (Active Duty)
09.1992 - 11.1996
Construction Supervisor (E6) - Louisiana Army National Guard (Active Duty)
08.1990 - 08.1992
Excelsior College - , Liberal Arts (114 Hours)
FEMA- - , Homeland Security Exercise And Evaluation Program
FEMA- - , ICS 100 - Introduction To Incident Command
FEMA- - , ICS 200 - ICS For Single Resources And Initial Act
FEMA- - , IS-700 National Incident Management System (NIMS)
FEMA- - , IS 800 Emergency Response Framework
The Association of Floodplain Managers - Certified Floodplain Manager,
Governor’s office of Homeland Security - Homeland Security Command College,
FEMA - FEMA Professional Development Series,
Similar Profiles
James GoodwinJames Goodwin
Survey Party Chief at Hunt, Guillot and AssociatesSurvey Party Chief at Hunt, Guillot and Associates
Lesleigh HaroldLesleigh Harold
Compliance Specialist at Hunt, Guillot And AssociatesCompliance Specialist at Hunt, Guillot And Associates
Allison EvansAllison Evans
E&I Designer at Hunt, Guillot & Associates, L.L.C.E&I Designer at Hunt, Guillot & Associates, L.L.C.