Tracy Linza

Administrative Assistant III

SDCEA

03.2007 - Current

Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Managed benefits administration for company-wide staff, ensuring timely processing and accurate recordkeeping.
Ensured compliance with federal, state, and local labor laws through regular audits and policy updates.
Streamlined recruitment processes, expediting the hiring of qualified candidates.
Facilitated smooth onboarding processes for new hires, leading to faster integration into the workplace culture.
Conducted routine HR audits to ensure data accuracy in personnel files, payroll records, and benefit enrollments.
Analyzed turnover trends within the organization to proactively address potential issues affecting employee morale and job satisfaction.
Provided support during organizational restructuring efforts, minimizing disruptions to daily operations while ensuring fair treatment of affected employees.
Led open enrollment periods for health insurance coverage options, assisting employees in making informed decisions regarding their benefits selections.
Participated in industry conferences and networking events to stay current on best practices in human resources management and share insights with the organization.
Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
Fielded employee inquiries related to insurance, pension plan, vacation, sick leave and employee assistance.
Reviewed and screened applicant resumes to identify qualified candidates.
Analyzed and reported on employee turnover rates to determine root causes and make recommendations for improvement.
Developed and implemented onboarding and orientation programs for new employees.
Administered employee benefits programs and assisted with open enrollment.
Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
Assisted with writing job postings and job descriptions for boards.
Enhanced board communication by diligently preparing and distributing meeting agendas, minutes, and supporting materials.
Streamlined information access by organizing and maintaining the board''s digital repository of documents, policies, and reports.
Promoted transparency by accurately recording all board actions in meeting minutes and circulating them to members for review.
Managed sensitive correspondence among board members while maintaining strict confidentiality of privileged information.
Maintained accurate records of director attendance at meetings, allowing for better oversight of individual contributions to the organization''s success.
Assisted in planning annual retreats or offsite events for the Board, improving member engagement through team-building activities and strategic discussions.
Prepared detailed financial reports for presentation at quarterly Board meetings, enhancing fiscal oversight capabilities among stakeholders involved in decision making processes.
Coordinated logistics for special events involving the Board including conferences and workshops aimed at fostering professional development and growth within organization.
Recorded and distributed minutes of meetings to reflect format and level of detail determined.
Maintained full contact list of board members, board member appointment dates, term of appointments and board member biographies.
Updated, maintained and safely stored minute books and other legal documents.
Created and maintenance up-to-date board planning calendar to outline matters on board's agenda.
Coordinated events and worked on ad hoc projects.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Filed paperwork and organized computer-based information.