Tracy McManus
Hartsville,SC
Summary
Administrative Assistant with extensive experience at Bio-Medical of SC, specializing in data entry and records management. Demonstrated success in improving office efficiency through superior organizational skills and clear communication. Skilled in medical billing and maintaining confidentiality, ensuring compliance and accuracy in all operations. Acknowledged for strong work ethic and resourcefulness in fast-paced environments.
Overview
32
32
years of professional experience
Work History
Administrative Assistant
Bio-Medical of SC
Hartsville, SC
07.2010 - Current
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Facilitated communication between different departments within the organization.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Processed invoices for payment using accounting software applications.
- Managed office supplies inventory and placed orders when necessary.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Developed and maintained filing systems for confidential documents and records.
- Scheduled appointments between clients and customers and internal staff members.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Managed database systems containing customer contact information.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Compiled data from various sources into organized reports for review by management team.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Directed customer inquiries to appropriate department personnel.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Administrative Assistant (AA)
Bio-Medical of SC
Hartsville, SC
07.2010 - Current
- Data Entry
- Maintain inventory, facility accounts receivable, and accounts payable
- Coding for medical reimbursement daily
- Maintain accuracy and completeness of reports and office records
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Recording the minutes of meetings and providing the resulting documents as necessary.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Scheduling appointments & arranging meetings.
- Maintaining inventory of the necessary office forms and supplies.
- Assists with month-end reporting requirements
- Assists in auditing records for ongoing compliance with medical records standards.
- Maintains accurate records of hospitalization and discharges
- Prepares medical records for facsimile or mail related to travel, transplant, disability, etc.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Assist with medical appointment referrals and scheduling.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
- Data Entry, EMRS Systems, Microsoft Office, Electronic Healthcare Record, EPIC
- Medical Records
Mental Retardation Specialist
Chesco Services
Cheraw, SC
08.2006 - 07.2010
- Maintained accountability of high-level consumers.
- Ensured consumer needs were met through the implementation of goals, behavior management, personal hygiene, social adjustments, leisure, and special activities.
- Administered consumer medications as needed.
Machine Operator
Dan Rivers Inc
Morven, NC
02.1998 - 08.2006
- Operated heavy machinery to combine fabrics for production
- Performed daily quality observation checks
Machine Operator
Takata Industry
Cheraw, SC
02.1993 - 02.1998
- Sewed airbag parts for production
- Assembled airbags in a retainer for shipping
- Operated various types of machines to meet daily quotas for production
- Performed quality checks of products
Education
Associates of Science Degree - Medical Billing and Insurance Coding
Herzing University
Madison, WI01.2010
Certificate - Medical Assistant
North Eastern Technical College
Cheraw, SC09.2004
Skills
- Goal oriented
- Analytical thinking
- Resourceful
- Medical terminology
- Time management skills
- Leadership
- ICD-9
- Medical terminology
- Anatomy knowledge
- EHR systems
- Interpersonal skills
- Microsoft Office
- Attention to detail
- Medical billing
- Professional skills
- Ability to multitask
- Punctual
- Records management
- Strong work ethic
- Medical coding
- Organizational skills
- Data entry
- Office management
- Accounts payable
- Accounts receivable
- Record keeping
- Customer service
- Event coordination
- Communication skills
- Time management
- Problem solving
- Confidentiality management
- Inventory management
- Meeting scheduling
Willing To Relocate
Florence, SC
Timeline
Administrative Assistant
Bio-Medical of SC
07.2010 - Current
Administrative Assistant (AA)
Bio-Medical of SC
07.2010 - Current
Mental Retardation Specialist
Chesco Services
08.2006 - 07.2010
Machine Operator
Dan Rivers Inc
02.1998 - 08.2006
Machine Operator
Takata Industry
02.1993 - 02.1998
Associates of Science Degree - Medical Billing and Insurance Coding
Herzing University
Certificate - Medical Assistant
North Eastern Technical College
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