Gardening, Football, Travel, Music
Tracy Roemen
Sr. Project Administrator
Eugene,OR
Summary
Professional project administrator with comprehensive experience in managing complex projects. Skilled in team collaboration, resource allocation, and meeting project deadlines. Strong focus on delivering high-quality results and adapting to changing needs. Proficient in project management software, risk assessment, and stakeholder communication.
Overview
27
27
years of professional experience
Work History
Sr. Project Administrator II
Bulk Handling Systems
10.2023 - Current
- Identify areas for process improvement within project workflows and implement solutions to enhance efficiency
- Coordinated logistics for off-site meetings/events, including venue selection, travel arrangements, accommodations, catering, etc
- Administer project management software platforms and create SOPs and training programs
- Conduct regular meetings with team members to review progress updates, address challenges and roadblocks, and provide guidance/support as needed
- Implemented efficient document management systems to organize project files and facilitate easy access for team members
- Developed and maintained project schedules, tracking progress and updating stakeholders regularly
- Maintained accurate records/documentation related to projects such as contracts/agreements, change orders/variations, etc
- Closely monitored project timelines/milestones using Gantt charts or similar tools, ensuring adherence to established schedules
- Conducted post-project evaluations/lessons learned sessions to identify areas for improvement and implement corrective actions
Proposal Manager
Bulk Handling Systems
10.2021 - 10.2023
- Implement and manage Salesforce CRM
- Proactively develop and manage a network of subject matter experts
- Worked with Subject Matter Experts in all areas to develop accurate, strategic, and well-crafted responses
- Interview and worked with subject matter experts and sales directors to negotiate answers to questions
- Supported over 100 RFPs, securing new, multi-million-dollar contracts with prospects and existing clients, both domestic and international
- Development of a proposal structure and document repository
- Planning, prioritizing, scheduling, and performing own work to meet identified time frames and standards
- Assisting RFP Analysts with the analysis of bid documentation
Project Coordinator
Bulk Handling Systems
05.2017 - 10.2021
- Prepared and led meetings between departments
- Reported developments to the Project Manager using spreadsheet reports
- Researched vendors for pricing, equipment availability, and staffing
- Implemented and maintained all record keeping on a customized Procore Construction Software
- Interpreted specifications, blueprints, job orders, company policy, and procedures for workers and subcontractors
- Identify and vet new industrial mechanical and electrical subcontractors
- Prepare and send bid packages for electrical and mechanical installation
- Maintained Certificate of Insurance Risk Management Portal
Legal Assistant
John J. Kolego, PC
05.1998 - 07.2015
- Preparation of pleadings and legal documents
- Welcome clients by greeting them in person or on the telephone; answering or directing inquiries
- Conserve attorney's time by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents
- Drafting letters and documents
- Collecting and analyzing information
- Organizing client conferences and attorney meetings
- Scheduling investigators, interpreters, expert witnesses, and other special functions
- Coordinating preparation of trial notebooks
- Maintain attorney calendar
- Maintain client confidence by keeping client/attorney information confidential
- Maintain office supplies by checking stocks; placing and expediting orders; evaluating new products
Education
Diploma -
South Eugene High School
09.1992 - 06.1995
Skills
Organization
Interpersonal Skills
Communication
Time Management
Collaboration
Critical Thinking
Active Listening
Requirements Research and Gathering
Reports Generation
Vendor Management
Skilled in SalesForce Lightning
Proficiency in Procore
Proficiency in Microsoft Office 365
Scheduling
Working with Cross-Functional Teams
Experience with Microsoft Projects
Experience with Navisworks and Fusion 360
Project closure
Documentation management
Project evaluation
Meeting facilitation
Project risk mitigation
Interests
Notary Public of Oregon
Oregon Notary Public
Commission Expires 12/2027
Software
Procore
SalesForce
Concur
Navisworks
Fusion 360
AutoCAD
Microsoft Projects
Office 356
Timeline
Sr. Project Administrator II
Bulk Handling Systems
10.2023 - Current
Proposal Manager
Bulk Handling Systems
10.2021 - 10.2023
Project Coordinator
Bulk Handling Systems
05.2017 - 10.2021
Legal Assistant
John J. Kolego, PC
05.1998 - 07.2015
Diploma -
South Eugene High School
09.1992 - 06.1995
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse