Tracy Tafel
Peoria,IL
Summary
Multitalented Office Administrative Professional experienced in providing top-tier organizational support. Delivered impactful office management and event planning through effective staff training and supervision. Focused on fostering positive environments that uplift and serve others.
Overview
1
1
Certification
24
24
years of professional experience
Work History
Validator
Samaritan Ministries
Peoria, USA
01.2024 - Current
- Reviewed member applications for compliance with organizational standards.
- Conducted thorough audits of documentation to ensure accuracy and completeness.
- Analyzed financial statements, accounts receivable, accounts payable and other transactions for validity.
- Investigated potential fraud cases involving invalid data or inconsistencies in records.
- Identified errors in reports which could compromise patient care.
- Assessed client documentation for compliance with legal requirements.
- Implemented quality control measures to enhance workflow efficiency.
- Collaborated with team members to streamline the validation process.
- Facilitated communication between departments to resolve validation issues promptly.
- Trained new staff on validating procedures and best practices.
- Assisted with audits by providing relevant documentation.
- Generated reports summarizing validation activities for management review.
- Ensured that all validations were completed within established timelines.
Administrative Assistant MCC & Communications
SMI
Peoria, USA
01.2020 - 01.2024
- Schedule and track Meetings for Managers and directs daily.
- Event planning for weekly or monthly Team Building activities.
- Supported monthly staff meetings by creating music playlists and managing Soundboard for onsite and remote participants.
- Facilitated effective communication by attending daily meetings with team members both onsite and virtually.
- Managed department budgets and processed receipts for payment or reimbursement, working with Accounts Payable when needed.
- Built and maintained relationships within MCC by responding promptly to inquiries and accommodating requests.
- Built and maintained relationships within MCC through timely response to inquiries accommodating requests as needed.
- Tracked and organized daily meetings for managers and directors to ensure effective communication.
Lead Teacher, Toddler Room
Jamie's Clubhouse
Mayville, USA
03.2015 - 10.2019
- Developed engaging lesson plans tailored to toddler developmental stages.
- Fostered a nurturing and safe environment for young children.
- Implemented creative activities to stimulate cognitive growth and motor skills.
- Implemented daily routines that promote independence and self-help skills.
- Fostered positive student relationships through individualized attention.
- Supported toddlers in mastering potty training techniques during classroom activities.
- Taught basic life skills such as toileting, dressing, eating habits.
- Taught children foundational skills in colors, shapes and letters.
- Planned and implemented activities to stimulate growth in language, motor and social skills.
- Led team of Toddler Room teachers to foster a safe and engaging learning environment. to ensure a safe, nurturing and stimulating environment for children.
- Collaborated with parents to discuss children's progress and needs.
- Conducted parent-teacher conferences to discuss children's progress.
- Facilitated learning of foundational life skills to promote independence in daily activities.
- Guided junior teachers in effective classroom management techniques.
- Conducted regular assessments to monitor child development milestones.
- Supervised circle time, free play, outside play, and learning and developmental activities.
- Led Toddler Room teachers in creating a nurturing and stimulating atmosphere for children.
- Coordinated with staff to maintain a clean and organized classroom space.
- Attended training sessions to enhance knowledge in early childhood education methodologies.
- Achieved CPR certification and maintained accreditation from 2015 to 2020.
- Adhered strictly to safety guidelines established by state regulations including proper storage of hazardous materials.
- Managed and guided children's participation in circle time, free play, and outdoor learning experiences.
- Organized and led activities to promote physical, mental and social development.
- Controlled classroom environments with clearly outlined rules and positive reinforcement techniques.
- Implemented hands-on, play-based strategies for experiential learning.
- Monitored children's play activities to identify additional learning opportunities or behavioral issues.
Accounts Payable Manager & Logistics Manager
Performance Pattern & Machine
Peoria, USA
01.2011 - 01.2015
- Coordinated accounts payable functions and improved workflow for 30 staff members.
- Managed accurate and timely processing of over 90 invoices per month.
- Processed payroll for employees, ensuring accurate and timely payment.
- Coordinated accounts payable functions, enhancing workflow for 30 staff members.
- Managed accurate and timely processing of 90+ invoices monthly.
Executive Administrative Assistant
ProLogis Industrial Real Estate
Bensenville, USA
07.2002 - 03.2008
- Oversaw department budgets and prepared financial reports for management review, supporting informed financial decisions.
- Formulated and implemented strategies to streamline office procedures, resulting in more efficient workflow.
- Created and maintained spreadsheets and databases for tracking, analyzing, and reporting performance and sales data, enhancing data accessibility for decision-making.
- Oversaw the administration of capital operating master contracts and addenda.
Education
Some College - Human Services
The Education Station
Milwaukee, WISome College - Accounting
New Hampshire State
Hillsboro, NHSkills
- Regulatory Compliance
- Financial Analysis
- Accounts payable
- Data verification
- Document analysis
- Quality assurance
- Data entry management
- Workflow optimization
- Data accuracy
- Process verification
- Microsoft Excel
- Microsoft Office
- Microsoft Teams
- Outlook
- Records management
- Organizational Skills
- Clear communication
- Team collaboration
- Cross-functional collaboration
- Problem solving
- Time management
Certification
- Head Start standards
- Interactive lesson plans
- Storytelling and crafts
Timeline
Validator
Samaritan Ministries
01.2024 - Current
Administrative Assistant MCC & Communications
SMI
01.2020 - 01.2024
Lead Teacher, Toddler Room
Jamie's Clubhouse
03.2015 - 10.2019
Accounts Payable Manager & Logistics Manager
Performance Pattern & Machine
01.2011 - 01.2015
Executive Administrative Assistant
ProLogis Industrial Real Estate
07.2002 - 03.2008
Some College - Human Services
The Education Station
Some College - Accounting
New Hampshire State