Tracy Trosclair
Purchasing Clerk
Houma,LA
Summary
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Purchasing Agent
Terrebonne ARC
10.2014 - Current
- Negotiated contracts with suppliers to secure favorable pricing and terms.
- Streamlined procurement processes to enhance operational efficiency and reduce costs.
- Managed inventory levels to ensure timely availability of essential goods and materials.
- Developed strategic sourcing strategies to align purchasing with organizational goals.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Trained junior staff on procurement best practices and compliance regulations.
- Maintained complete documentation and records of all purchasing activities.
- Ensured timely delivery of materials through effective planning and coordination with suppliers.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Improved vendor relationships, ensuring timely deliveries and quality goods by regular communication and performance evaluations.
- Prepares invitation for bid and request for proposals. Issue forms to supplier firms and local newspapers for publishing. Prepares bid and/or proposal specifications, standard terms and conditions, and additional paperwork required to provide a bid package to prospective bidders. Prepares correspondence to notify bidding vendors of the status of their bid. Assist administration Assistant with obtaining some Safety Data sheets for products purchased. Prepares Purchase Orders and distributes in accordance with the TARC Purchasing Policy. Compiles records of items purchased, prices, deliveries and inventories. Follow-up with suppliers concerning late deliveries, receipt of damaged goods and/or additional problems that may arise with purchases. Communications with the requesting department to ensure all parties are up-to-date on the status of requested items. Compares bid prices, specifications, and delivery date to make recommendations for awards to bidders. Place orders with suppliers or vendors verifying documentation is correct with terms and conditions clarified.
- Verifies invoices from suppliers with current approved Bid and Purchase Orders. Attaches appropriate Purchase Order copy to invoice and forward to the Accounts Payable Department for processing.
- Enters Purchase Orders into the computer for tracking purposes.
- Reduces Terrebonne ARC expenditures by evaluating the cost of purchasing items from various suppliers to arrive at the best price available.
- Maintain confidentiality.
Body Shop Manager
Southland Dodge Chrysler
11.2012 - 10.2014
- Oversaw daily operations of body shop, ensuring efficient workflow and quality standards.
- Implemented process improvements to enhance repair turnaround times and customer satisfaction.
- Managed inventory levels, coordinating with suppliers for timely delivery of parts and materials.
- Collaborated with service advisors to ensure clear communication regarding repair estimates and timelines.
- Analyzed performance metrics to identify areas for operational enhancement and staff development initiatives.
- Supervised and managed shop operations and tasks.
- Developed estimates by costing parts, supplies and labor and calculating customers' payments.
- Processed insurance paperwork and prepared estimates to negotiate insurance settlements.
- Examined damaged vehicles to determine degree of structural and mechanical damage.
- Built and maintained good relations with customers, encouraging loyalty and obtaining recommendations.
- Coordinated and supervised all shop and field service technicians and assigned tasks and work orders.
- Developed strong relations and partnerships with several vendors and insurance companies to facilitate productive business dealings.
- Prepared work orders by describing repair and replacement services required, obtaining approval signatures, and entering orders into work management system.
- Established relationships with automotive industry vendors for subcontracting glass repair, upholstery repair and vinyl decal installation.
- Managed automotive system and associated software to maintain accuracy and completeness of service invoicing.
- Stocked shop with equipment, parts and other resources to promote timely service.
- Improved staff productivity by implementing ongoing training programs focused on technical skills and customer service.
- Enhanced customer satisfaction by implementing efficient workflow processes and streamlining repair procedures.
- Resolved customer complaints professionally and effectively to maintain positive relationships with clientele while protecting company reputation.
- Achieved cost savings by negotiating favorable terms with suppliers and consistently reviewing vendor contracts for best value.
- Spearheaded process improvements that led to reduced cycle times and improved overall efficiency within the body shop operations.
- Managed financial aspects of the body shop, including budgeting, forecasting, expense tracking, and profit analysis.
- Reduced turnaround time for vehicle repairs by consistently monitoring progress and addressing bottlenecks promptly.
- Boosted revenue by developing strategic marketing initiatives and promotional campaigns for the body shop.
- Evaluated repair estimates accurately, ensuring competitive pricing while maintaining profitability targets for the body shop.
- Established strong relationships with insurance providers, resulting in increased referrals and repeat business.
Certified Credit Counselor
Money Management
03.2007 - 11.2012
- Assessed clients' financial situations to provide tailored credit counseling solutions.
- Developed personalized budget plans to enhance clients' financial literacy and management skills.
- Educated clients on credit scores, reports, and strategies for improvement.
- Coordinated workshops and seminars to increase community awareness of credit health.
- Resolved client inquiries regarding debt management and credit utilization effectively.
- Collaborated with financial institutions to facilitate improved client outcomes and resources.
- Conducted workshops on personal finance topics such as budgeting, saving, and credit repair for community members.
- Maintained strict confidentiality while handling sensitive client information and adhering to industry regulations.
- Evaluated clients'' credit reports to identify discrepancies or inaccuracies, initiating disputes with credit bureaus when necessary.
- Analyzed and evaluated credit applications and financial information, and approved credit lines to pre-defined limit.
- Assisted individuals in reducing debt through careful review of their finances and tailored repayment plans.
- Established strong partnerships with local non-profit organizations to provide complementary services such as housing assistance or job training for clients in need.
- Developed customized action plans to address each client''s unique financial challenges and goals.
- Investigated and researched credit and undistributed balances on accounts, working through to resolution.
- Assisted clients with filing for bankruptcy and other debt-relief options.
- Produced budget tools, educational support and referrals for clients.
- Contacted major credit bureaus to obtain copies of files and discuss specific entries.
Account Executive - Payables and Receivables
Quality Energy Services
05.2006 - 06.2007
- Managed accounts payable and receivable ensuring timely transactions and accurate record-keeping.
- Collaborated with cross-functional teams to streamline financial reporting procedures and improve accuracy.
- Implemented new software for invoicing, enhancing efficiency in payment processing and tracking.
- Developed training materials for team members on best practices in account management and compliance standards.
- Analyzed financial data to identify discrepancies, improving reconciliation processes by establishing clear protocols.
- Maintained records by imaging invoices, debits, and credits.
- Reduced outstanding receivables by diligently following up on overdue invoices and negotiating payment plans with clients.
- Responsible for making sure purchase orders and invoices match. If there are any errors get with the department manager to the correct problem.
- Posting contract workers time sheets weekly and typing checks. Sorting daily mail, and sending to each department.
- Responsible for getting approval on expenses, mileage, and check request.
- Creating monthly expense reports. Balancing financial statements and monthly statements.
- Responsible for coding each invoice and getting approved.
- The computer system used was Business Works.
- Paying weekly expenses and mileage for employees.
- Matching invoices with purchase orders on a daily basis, then posting invoices into the system.
Account Executive - Payables and Receivables
Trapp Cadillac Chevrolet
05.2006 - 06.2006
- Collaborated with cross-functional teams to streamline financial reporting procedures and improve accuracy.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Account Payable & Receivable, observed checking, billing, and cashiering activities, counted cash ,and reconciled charge sales, and cash receipts with total sales to verify accuracy of transactions
- Assisted Accounting Manager in daily financial processing, including monitoring of payroll data, cash receipts, billing, disbursements, to expense accounting, and daily deposits. Performed calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records.
- Account Payable, also to pay vendors by credit cards or checks.
- Paying vendors on weekly bases.
- Posting invoices and balances statements.
- Maintain various accounting schedules, such as account payable, account receivable, and sublet accounts, and cash sales that are balanced out monthly bases.
- Post time sheets for weekly employees. Post payroll deductions for uniforms.
- Accounts receivable responsible for sending statements monthly and calling on past due accounts.
- Assisted Cashier and Switchboard whenever needed.
- Typed vouchers, invoices, checks, account receivable statements, reports, and other records in Reynolds & Reynolds Program.
- Assisted Cashier with daily bank deposits.
- Administered letters for credit, and receivables and distributor receivables.
- Negotiated and approved special payment arrangements and terms. Conducted month-end transactions, reconciled bank statements, credit card statements, and daily sales. Audited daily ledgers, cash and credit card sales.
- Analyze purchase orders for payments. Assisted with collection of bad debts.
- Advised customers and vendors of suspended account status, requested dates for payment on delinquent accounts and updated information.
- Resolved invoice disputes.
- Handled business credit, debit card, and purchasing card issues.
- Achieved cash recovery goals in 30 and 90 day aging categories.
- Researched past due invoices and partially paid invoices.
Education
High School Diploma -
Terrebonne High School
Houma, LA08-1992
Skills
- Order tracking
- Procurement
- Scheduling
- Inventory management
Certification
CERTIFICATIONS AND SPECIAL TRAINING
03/31/2011 Online Bankruptcy Training
05/21/2007 Bankruptcy Retraining
10/16/2007 Certified Consumer Credit Counselor
02/28/2008 U.S. Department of HUD Training Seminar
03/06/2008 Bankruptcy 1 Training
03/25/2008 Certified Housing Counselor
04/16/2008 Bankruptcy 2 Training
04/30/2008 NFMCP Training
07/14/2008 Neighbor Works H0345rq Foreclosure Intervention & Default Counseling Certification Class Part One – Florida (Loss Mitigation)
01/03/2011 FCRA Recertification
Timeline
Purchasing Agent
Terrebonne ARC
10.2014 - Current
Body Shop Manager
Southland Dodge Chrysler
11.2012 - 10.2014
Certified Credit Counselor
Money Management
03.2007 - 11.2012
Account Executive - Payables and Receivables
Quality Energy Services
05.2006 - 06.2007
Account Executive - Payables and Receivables
Trapp Cadillac Chevrolet
05.2006 - 06.2006
High School Diploma -
Terrebonne High School