Tracy White

Provide superb daily administrative tasks. Collaborating with Architects, Engineers, and Subcontractors to ensure seamless project execution. Issuing Change Orders along with Preliminary Notices while supporting the Owner, Project Managers, Superintendents, and Accounting Department to help improve efficiency and workflow. Extremely organized and excellent typing skills. Solid knowledge of Microsoft Suite and Procore programs. Create and maintain logical sequence of filing systems. Responsible for compiling project Closeout packages.

• Support employees with all new and existing administrative tasks with all new and existing projects while providing leadership in the Estimating Department with Proposals and Change Orders until completion. Assist Executive/Office Management with A/R-A/P and HR while prioritizing multiple responsibilities. My professionalism is with a high standard of quality, efficiency and organization. Lead day-to-day Front Desk, Phones, Mail, FedEx, Office Supplies, Filing, Scanning, Binding and Staff Meetings.

• Office Coordinator for Urban Planning Consulting Firm. Answer Phones and Greet Guests. Order Supplies. Project Management in Time Tracker and Accela Software. Invoice various City's. Assisted with A/R, A/P and HR Department. Daily Time Sheet Entries while Maintaining Client Relationships.
• Delivered high level of service to clients to both maintain and extend relationships for future business opportunities.

• Assisted Project Managers by organizing, controlling and completing project activities. Created all Subcontracts, Change Orders and Invoices. Collected Current Insurance, Preliminary Notices and Unconditional Waivers for all projects. Kept daily Work Logs and Bank Deposits, along with assisting AP/AR. Completed all shipping needs. Ordered and maintained all supplies while keeping the office clean and organized. Proficient in MS Office Suite, Outlook 365, Word, Excel and Quick Books.

• Kept records for production, inventory, income and expenses.
• Determined pricing for products or services based on costs and competition.
• Interviewed, trained and supervised employees.
• Promoted business on social media platforms to maximize brand identity and generate revenue.
• Established favorable relationships with vendors and contractors, facilitating contract negotiation and development of marketing and sales strategies.
• Set pricing structures according to market analytics and emerging trends.
• Reconciled daily sales, prepared bank deposits and assessed financial transaction reports.
• Managed operations budgeting, accounts payable and accounts receivable and payroll.

Answered multiple telephone lines and channeling them appropriately. Warmly greeted and supported visitors with a corporate badge system. Distributed daily mail. Entered data of employee time card and work orders. Sent and filed invoices for A/P and A/R. Assisted HR. Ordered office supplies and lunches. Made travel arrangements, reconciled expense reports and maintained executive calendar.