Summary
Overview
Work History
Education
Skills
Timeline
Generic

Tracy Williams

Searcy,Arkansas

Summary

Dynamic administrative professional with extensive experience at USACE, adept in CEFMS operations and fiscal regulations. Proven track record in analytical report development and effective team engagement, successfully managing time and attendance for 40 employees. Recognized for optimizing processes and enhancing operational efficiency through innovative solutions.

Overview

18
18
years of professional experience

Work History

Administrative Support Operations

USACE
Little Rock, Arkansas
09.2023 - Current
  • Delivered comprehensive summary of company operations for district team in Arkansas.
  • Oversaw timekeeping responsibilities, ensuring accurate tracking of work hours for 40-member Operations Support team.
  • Rectify all labor discrepancies connected to T&A within each pay period.
  • Developed and used pivot tables to analyze labor fund shortages.
  • Delivered actionable insights on problem resolution to relevant stakeholders.
  • Validated multiple timesheets and leave reports.
  • Exhibit commitment to professional growth by engaging in cross-departmental training sessions focused on basic principles of P2.
  • Processed travel orders and vouchers for Operations Management team consisting of 40 employees.
  • Coordinated the creation of supply order requests.
  • Established mechanisms for tracking training updates across employees in SWL and OPS departments.
  • Update multiple spreadsheets for tracking purposes.
  • Provided support as backup for other timekeepers when required.
  • Managed administrative functions at district office in Little Rock, Arkansas.
  • Conducted testing of software and systems to ensure quality and reliability.
  • Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.

Business Owner

The Vault Vintage
Searcy, Arkansas
11.2019 - 09.2023
  • Collaborated with wholesale vendors to optimize procurement and inventory logistics.
  • Managed all aspects of business finances.
  • Created schedule, sales and use monthly tax reports, marketing, social media platforms, profit and loss statements, inventory, and customer service.
  • Maintained a small business during COVID-19 through building a website and curbside pickup and shipping options.
  • Kept records for production, inventory, income, and expenses.
  • Implemented successful business strategies to increase revenue and target new markets.
  • Delegated work to staff, setting priorities and goals.

Operations Support Technical Assistant

BHP Billiton
Searcy, Arkansas
06.2011 - 10.2018
  • Increased operational efficiency of FPU Searcy, Arkansas Field Office.
  • Monitor and record monthly gas measurement loss accurately.
  • Oversaw maintenance and documentation of welder certifications within the management system.
  • Ensure accurate maintenance of Midstream group's OT and Downtime reports.
  • Maintained up-to-date electronic versions of construction documentation.
  • Managed monthly tracking of purchase card transactions.
  • Coordinated weekly responsibilities for Operations On-Call.
  • Coordinated distribution of FRT/IMT on-call schedules through Everbridge.
  • Conducted reviews of HSEC support materials.
  • Create purchase requisitions, POs, notifications, and work orders through 1SAP for Midstream and Production functions.
  • HR field representative, manage the D&A program at the field office level, notifications, and documentation through eScreen D&A software.
  • Scanned and maintained accurate records of construction books.
  • Fleet Field Rep (scheduling repairs, detailing, PM, maintaining spare field mileage reporting, ordering new fleet vehicles, maintaining current registration, insurance, and fleet files).
  • Performed regular monthly tracking and reconciliation of purchase cards.
  • Kept office supply stock well-maintained at all times.
  • FPU Searcy, Arkansas Field Office
  • Evaluated new engineering plans to check technical feasibility and conformance with applicable codes and standards.

Lead Administrative Assistant

Chesapeake Energy Corporation
Searcy, Arkansas
11.2006 - 06.2011
  • Oversaw administrative functions in the Midstream Operations group.
  • HR Field Rep (new hire employee orientation, setup pre-employment screening, quarterly screening, employee questions, changes, maintain employee field files, and ordering all new equipment for new hires).
  • Fleet Field Rep (scheduling repairs, detailing, PM, maintaining spare field mileage reporting, ordering new fleet vehicles, maintaining current registration, insurance, and fleet files).
  • Monitored and balanced purchase card transactions each month.
  • Oversaw new vendor onboarding by organizing and verifying required documentation.
  • Handled vendor documentation and kept track of office supplies.
  • Organized travel plans and processed expense reports for superintendents.
  • Streamlined information sharing through regular updates of spreadsheets to SharePoint.
  • Utilized SharePoint workflow systems to oversee and process all invoices for prompt payment in Midstream.

Education

High School Diploma -

Pangburn High
Pangburn, Arkansas

Early Childhood Development associate’s degree -

Comptrollers Accreditation & Fiscal Law Course Certificate -

Obligating Appropriated Funds Elective Certificate -

Record and Documentation Management Certification -

Travel Regulations for Defense Agencies, JTR (TDY and PCS) Certification -

GPC – Government Purchase Cardholder -

Smith Driving Certification -

CPR/First Aid & AED Certification -

Hazwoper Training Certification 29 CFR 1910.120 -

ICS-100 & ICS-200 Incident Command Management System -

Fire Warden Certification -

Skills

  • Proficient in Microsoft Office Suite
  • Expertise in CEFMS operations
  • SAP
  • Experienced with multiple accounting software platforms
  • Knowledge of defense travel policies
  • Proficient in managing TDY and PCS compliance
  • Gas and oil system oversight
  • Comptrollers' Accreditation
  • Fiscal regulations expertise
  • Funds certification management
  • OSHA regulations
  • Training in purchase card management
  • XHQ reporting proficiency
  • Efficient time management
  • Analytical report development
  • Quantitative data evaluation
  • Effective team engagement
  • Employee training

Timeline

Administrative Support Operations

USACE
09.2023 - Current

Business Owner

The Vault Vintage
11.2019 - 09.2023

Operations Support Technical Assistant

BHP Billiton
06.2011 - 10.2018

Lead Administrative Assistant

Chesapeake Energy Corporation
11.2006 - 06.2011

High School Diploma -

Pangburn High

Early Childhood Development associate’s degree -

Comptrollers Accreditation & Fiscal Law Course Certificate -

Obligating Appropriated Funds Elective Certificate -

Record and Documentation Management Certification -

Travel Regulations for Defense Agencies, JTR (TDY and PCS) Certification -

GPC – Government Purchase Cardholder -

Smith Driving Certification -

CPR/First Aid & AED Certification -

Hazwoper Training Certification 29 CFR 1910.120 -

ICS-100 & ICS-200 Incident Command Management System -

Fire Warden Certification -

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Tracy Williams