Trecika Vernon
Grand Cayman,Cayman Islands
Summary
As a young Caymanian, my ambitions are driven by my desire to assist in the further development of Cayman. I am seeking employment in a role which will allow me to exercise my qualifications to their utmost potential
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
14
14
years of professional experience
Work History
Executive Assistant
EY Cayman Lt.
01.2018 - Current
- Supporting a total of 8 Partners at present
- The Executive Assistant provides full administrative support to a management team of client serving executives
- This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven
- The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively
- Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work
- Uses independent judgment to compose general, non-technical business documents
- Is privy to, and must protect, confidential materials
- Follows an organized filing/document management process for electronic and paper documents
- Financial Management Support: Has in-depth knowledge of, and performs tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensures compliance of time and expense tracking/reporting
- Billings: Assists partners and their engagement team with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
- Time and Calendar Management: Establishes a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences
- Independently manages multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate
- Meeting Coordination: Coordinates and plan for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.)
- Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
- Client Relationship Management: Regularly meets with client serving executives to obtain a strong understanding of their needs
- Develops and maintains relationships with internal and external clients to understand the business and client needs
- Managing external events calendar
- Participating in coordination of internal/external events
- Managing the sponsorship and donation requests
- Updating various databases
- Other duties as required
Human Resources Assistant
The Security Centre Limited.
04.2015 - 01.2017
- Assist in the drafting of job letter for employees
- Support Hr department in the collection and processing of work permit documentation
- Support HR Department in the screening of CV’s and processing of application & shortlisting
- Provide administrative Support and assistance with the organization & facilitation or orientation and induction on a monthly basis
- Assist in the ongoing tracking to employee security licenses
- Assist with maintenance and updates of records on Bamboo HR (administration staff)
- Assist with maintenance and updates of records of TimeGate (guarding staff)
- Ensure that all documentation regarding the termination process is completed
- Provide vacation/sick leave/ lunch time relief for front desk if necessary
- Perform other related duties are required and provide support for HR project on ad hoc basis
- Assist with applying for cancelling security licenses
- Conduct exit interviews with the correct precautions as there follows
- Assist with scanning and uploading confidential documents onto HRIS
- Coordinate with Insurance company via employees
- Assist with confirming job letters/ reference letter over the phone with other
- Assist with scripting & providing employee with job letters
- Following up with immigration ad-hoc reasons pertaining to the security centre staff
- Fully in charge of stationary budget, maintenance, stock & distributing
- Fully in charge of kitchen supplies
- In charge of building cleanliness & Hew Janitorial Services
- Assist with building malfunctions & repairs
- Main point of contact for computer issues
- Main point of contact for all printer’s issues
- Main contact for software and hardware repair
- Work on special project as requested
- Assist with general administration duties
- Organizes & plan staff socials
Receptionist/ Office Administration
Aon Insurance (Cayman) Ltd.
04.2015 - 04.2015
- Answering phone calls and transferring to the correct department
- Receiving payments from clients for house, health and life insurance
- Sorting invoices and filing, sending over occasional letters and documentation to the appropriate client
- Assisting over sea clients to the appropriate board room/ assisting with board room meting setup and catering
Office Administrator/ Accounts Assistant
Office Supply Ltd
11.2013 - 08.2014
- Answering phone calls & dealing with customer inquires
- Helping with large printing projects for corporate clients after hours
- Filing away old & new receipts and contract agreements from all sales representative
- Dealing with the billings and accounts every morning and organizing the money to be deposited into the bank
Receptionist / Office Assistant
TrinCay Medical Services Centre
11.2010 - 01.2013
- Organizing and updating patient profiles
- Keeping record of medical supplies distributed
- Taking notes and in charge of office stationary needed and ordering
- Corresponding with insurance regarding medical insurance and financial benefits
- Communicating with emergency, maternity and the OR to book rooms for various procedures
- Answering phone calls, recording voicemails, taking confidential messages & Organizing Staff meetings for head of office
Veterinary Assistant
Island Vet Hospital
06.2010 - 08.2010
- Cleaning surgical tools
- Hydroing burnt victim animals
- Distributing daily vitamins and medications
- Taking dogs for morning and evening walks
- Feeding animals: Nursing small and disabled animals
Education
Mathematics, English Language Arts
International College of the Cayman Islands (ICCI)
06.2015
Mathematics, Employability, Extended Project and Travel & Tourism
Grace Christian Academy Sixth Form (GCA)
06.2013
Math, English, Art, Sociology, Psychology, Science, and Information Technology
St. Ignatius High School & Grace Christian Academy High School
06.2012
Skills
- Strong Organizational Skills
- Analytical Skills
- Time Management Skills
- Ability to work with minimum supervision
- Use of different filing methods
- Adaptability to Customized Software
- Experience in busy environments
- Accuracy
- Hardworking
- Dedicated
- Detail-oriented
- Interpersonal Skills
- Communication Skills
- Negotiation Skills
- Marketing Skills
- Presentational Skills
- Self-Motivated
- Ability to lead and motivate others
- Enthusiastic about learning
- Ability to adapt quickly to changes
- Microsoft Office Suite
- QuickBooks Point of Sale
- Financial
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Meticulous attention to detail
- Information confidentiality
- Customer Service-oriented
- Customer service
Accomplishments
- Winner of the National Art Gallery Award
- Most Outstanding Student in Art & Design Catholic School
- Most Outstanding Student in Art & Design, Grace Christian Academy
- Chamber of Commerce: Communicating effectively completion & certificate
- Chamber of Commerce: Dealing with Problem People course completion & certificate
- The Cayman Islands Society Human Resources Professionals: HR Management 101 training Session completion
Hobbies and Interests
- Photography
- Film
- Yoga
- Art
References
Available on request
Timeline
Executive Assistant
EY Cayman Lt.
01.2018 - Current
Receptionist/ Office Administration
Aon Insurance (Cayman) Ltd.
04.2015 - 04.2015
Human Resources Assistant
The Security Centre Limited.
04.2015 - 01.2017
Office Administrator/ Accounts Assistant
Office Supply Ltd
11.2013 - 08.2014
Receptionist / Office Assistant
TrinCay Medical Services Centre
11.2010 - 01.2013
Veterinary Assistant
Island Vet Hospital
06.2010 - 08.2010
Mathematics, Employability, Extended Project and Travel & Tourism
Grace Christian Academy Sixth Form (GCA)
Math, English, Art, Sociology, Psychology, Science, and Information Technology
St. Ignatius High School & Grace Christian Academy High School
Mathematics, English Language Arts
International College of the Cayman Islands (ICCI)
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