Trellis Stewart
Indianapolis,IN
Summary
Resourceful Project Coordinator known for high productivity and efficient completion of tasks. Skilled in project scheduling, resource allocation, and risk management. Excel at communication, teamwork, and adaptability, ensuring seamless coordination across diverse teams to meet project milestones.
Overview
21
21
years of professional experience
Work History
Project Coordinator
SimpliSmart
12.2021 - 08.2025
- Contributed to development of employee handbook and reference materials, ensuring policy consistency.
- Facilitated onboarding process by guiding staff through documentation and compliance requirements.
- Researched and designed comprehensive onboarding materials to enhance integration of new hires.
- Authored client-facing white papers summarizing projects, emphasizing outcomes and business value.
- Collaborated with leadership to create monthly meeting agendas and coordinated presentations.
- Managed logistics for internal and external meetings, ensuring smooth communication with stakeholders.
- Organized team-building and community volunteer events to enhance employee engagement.
- Produced company podcast episodes, overseeing guest outreach, script development, and recording setup.
Administrative Assistant
Kelly Services/Eli Lily
02.2021 - 12.2021
- Coordinated 22 weekly meetings for business partners, enhancing scheduling and cross-functional relationships.
- Planned logistics for multi-location events, managing venues, equipment, catering, and materials.
- Trained colleagues on administrative tools such as calendaring and expense reporting.
- Created professional documents and presentations to support operations and leadership.
- Managed distribution lists, databases, and collaboration platforms.
- Facilitated employee onboarding by ensuring documentation completion and smooth integration.
- Provided backup support for absent assistants, maintaining uninterrupted operations.
- Delivered administrative assistance to special projects, consistently meeting manager expectations.
Financial Services Processor
Spherion/Capital Group
10.2019 - 03.2020
- Processed online investment account transactions for Traditional and ROTH IRAs with precision.
- Conducted outbound calls to investors and financial advisors to clarify investment requests.
- Gathered and assessed information to accurately complete account transactions.
- Interpreted and processed instructions from investors and financial advisors effectively.
- Retained and applied new concepts to enhance transaction accuracy.
- Collaborated within a team environment to support workflow efficiency.
Conference Services Specialist II/Facilities Support
Midwest ISO
Indianapolis, Indiana
08.2005 - 09.2019
- Provide on-site technical support to A/V equipment, analyze and implement resolutions for issues that do not require vendor support.
- Provide group and one-on-one training for internal and external meeting hosts/participants.
- Establish and maintain professional relationships with vendors, suppliers, all internal and external customers.
- Handle the logistics of inventory control, special technical requests, facility availability, and room layouts.
- Schedule and set up conference calls, all stakeholder meetings, room requests, including set-up, teardown, reset conference rooms, maintaining the conference area rooms across the campus.
- Company-wide meetings coordination, scheduling, specifying A/V set-ups and catering.
- Reception area coverage which includes monitoring visitors, vendor arrival and departure, oversee setup.
- Coordinate and assist with set up of all A/V equipment to be used by staff, including technical setup.
- Participate with operations and support the audio-visual and video conferencing equipment.
- Identified trends and predicted future issues to effectively implement courses of action.
- Liaison between company and communication vendors.
- Troubleshoot conference services issues for onsite, offsite, and virtual meetings.
- Oversee day to day operations of the onsite conference center.
- Make final decisions for all offsite meetings.
- Collaborate with Supply Management to negotiate vendor contracts.
- Handle management for special projects.
- Manage teleconferencing costs.
Administrative Assistant
Today’s Staffing/Midwest ISO
Carmel, IN
06.2004 - 05.2005
- Delivered administrative support to Stakeholder Support Administrator efficiently.
- Coordinated communication reminders for meetings, seminars, and conference calls.
- Collected and organized monthly Advisory Committee materials for website posting.
- Performed webmaster duties as assigned to maintain online resources.
- Operated communication lines during various conference calls and meetings.
- Processed Notice of Change forms by stamping, copying, and forwarding to relevant parties.
Education
Associate of Applied Science -
ITT Technical Institute
Indianapolis, IN09-1993
Skills
- Project management
- Employee training
- Event coordination
- Stakeholder communication
- Meeting facilitation
- Team collaboration
- Problem solving
- Attention to detail
- Logistics management
- Process improvement
- Meeting coordination
- Policy writing
Timeline
Project Coordinator
SimpliSmart
12.2021 - 08.2025
Administrative Assistant
Kelly Services/Eli Lily
02.2021 - 12.2021
Financial Services Processor
Spherion/Capital Group
10.2019 - 03.2020
Conference Services Specialist II/Facilities Support
Midwest ISO
08.2005 - 09.2019
Administrative Assistant
Today’s Staffing/Midwest ISO
06.2004 - 05.2005
Associate of Applied Science -
ITT Technical Institute
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