Trevena Palmer

Payroll & Accounting Specialist

Apex Systems

Richmond, VA

07.2018 - 10.2021

Uphold company policies, procedures and standards implementing appropriate processes within Sales office to ensure compliance
Ensure compliance with client's expectations around time and expense entries
Implement new company initiatives within Sales office ensuring all customers are aware and prepared for necessary changes
Monitor compliance with policies, procedures and standards providing feedback and/or recommendations to Field Accounting Supervisor and Managing Director regularly
Verify contractor record processing within internal system, Bullhorn to ensure compliance and accurate pay and bill set up
Ensure change requests to contractor records are handled timely
Identify additional contractor benefit eligibilities and work with various departments to ensure proper set up; then, oversee processing on a weekly basis to ensure accurate pay, bill, and tracking
Manage and reconcile the Missing Time Report for each Sales Office
Manage contractor time and expense processing on a weekly basis ensuring timely and accurate approvals
(Contractor volume and diversity of approval methods will vary by Sales office location.)
Manage the unbilled report for Sales office making certain all outstanding items are researched and corrected efficiently to ensure invoices are released timely
Handle contractor orientation and maintain office records ensuring compliance with company policy as well as Federal and State regulations
Organize and deliver new hire orientation and registration for contractor employees via electronic system, TalentWise
Monitor completion of contractor onboarding documents via electronic system, Talentwise
Work with contractors to complete tax credit documentation and provide additional documentation as needed
Ensure office files are maintained and up-to-date which includes:
Adherence to record retention policy
Ensuring files are locked and secure
Compliance with company policy as well as Federal and State regulations
Validate compliance with E-Verify, Form I-9, W-4, and state tax document regulations
Ensure timely termination of assignments for proper reporting of projections, benefits and unemployment claims.
Maintained payroll information by calculating, collecting and entering data.
Processed new hire paperwork and documents.
Verified timekeeping records and handled any discrepancies with employees.
Maintained employee privacy and protected payroll operations by keeping all information confidential.
Researched and resolved time discrepancies.
Initiated direct deposits and prepared manual checks for employees.
Maintained payroll information by calculating, collecting and entering data
Maintained employee confidence and protected payroll operations by keeping information confidential
Managed payroll data entry and processing for 300 employees to comply with predetermined company guidelines