Trina Giardino

• Manage internal budget process, including call out to unit managers, review of annual requests, current-year spending analysis, and budget approval reporting.
• Manage BIA-mandated monthly, quarterly, and annual reporting within Aggie Enterprise Planning.
• Perform financial analysis and reporting on the use of general use and restricted funds, long and short range financial planning and projections and provide financial summaries for all programs, projects, activities and initiatives.
• Review and analyze spending to identify operational gaps and efficiencies and to ensure compliance with campus guidelines.
• Provide salary and payroll analysis which requires a high level of discretion and confidentiality.
• Provide detailed analysis and support to the Vice Provost and Dean and Executive Assistant Dean in preparation of the annual Provost Budget Presentation, including addressing opportunities and challenges and making recommendations.
• Approve all purchasing, travel and entertainment to ensure proper stewardship of departmental resources and ensuring campus compliance.
• Built comprehensive 5-year projection workbook which is used for budget requests, approval tracking, historical spending review, reporting to Vice Provost and Dean, and budget entry in Aggie Enterprise Planning.
• Identified several areas for process improvement, including implementing monthly ledger review within Aggie Enterprise with dual-review control to ensure accuracy and compliance, built business forms and documents related to all business processes and needs, partnered with Executive Director on full business team review, leading to reorganization after two staff departures.
• Supervise 4-6 FTE, including Executive Assistant, Financial Analyst, HR Analyst, Program Coordinator, Front Desk Receptionist, and acted as interim Building Facilities supervisor.
• Supported Aggie Enterprise transition through service on Common Chart of Accounts Proof of Concept Committee, Aggie Enterprise Change Network Committee, department champion duties, super-user testing across multiple modules, and pilot testing for Aggie Enterprise Planning and provided testing support for new reports in Aggie Enterprise and Cognos.

Executive Analyst - Office of the Chancellor (July 2014-March 2016)

• Supported associate chancellor and executive director for Administrative Reorganization and Transformation Initiative with high-level executive and administrative needs.
• Managed complex calendaring for UC Davis executives, including meeting space, catering, background materials, and daily briefings.
• Conducted independent and team analyses for presentations and reports to executive administrators, including comprehensive review of competitor universities.
• Co-created and administered ART website.
• Coordinated office move for associate chancellor and executive director in partnership with Global Affairs.
• Arranged travel through Connexus and processed travel receipts in MyTravel in alignment with university policy.
• Created campus directory for executive assistants to improve communication. and health system executive assistant directory used across UC Davis system.

Executive Assistant - Office of the Vice Provost, IET (June 2014-July 2014)

• Supported Interim CIO and Vice Provost, Interim Assistant CIO, and Chief of Staff with executive and administrative tasks.
• Managed complex calendaring for high-level UC Davis constituents, including meeting space, catering, background materials, and daily briefings.
• Organized quarterly IET staff meetings for 160+ employees and provided day-of support for moderator.
• Supported department and campus meetings through agenda coordination, document preparation, and meeting minutes.
• Coordinated travel through Connexus and processed travel receipts in MyTravel in alignment with university policy.
• Assisted executives with data analysis projects as needed.

Executive Analyst - Government & Community Relations (April 2014-June 2014)

• Facilitated executive and administrative support for Associate Chancellor and four Executive Directors, ensuring seamless operations.
• Coordinated logistics for meetings with senior government officials, managing room setup, catering, lodging, and transportation for large constituent groups.
• Prepared travel and entertainment expense reports in MyTravel in alignment with university policy.
• Assisted Associate Chancellor and Directors with data analysis projects, contributing to informed decision-making.

• Managed accounts receivable and collections to maintain cash flow.
• Prepared invoices for bank clients and submitted billing through client invoicing portal to ensure timely payment.
• Communicated daily with bank clients regarding fee and cost status for each file.
• Tracked time records for attorneys and paralegals to ensure accurate billing. and calculated attorney and paralegal time.
• Supported accounting manager by assisting with financial projects to improve overall department efficiency. accounting manager with ad hoc projects.

• Maintained student health records at local elementary school, keeping immunization compliance aligned with state health requirements.
• Coordinated vision, hearing, and dental screenings, ensuring comprehensive health support for students.
• Administered minor first aid care for injured or sick students, promoting a safe and healthy school environment.
• Facilitated kindergarten registration events, guiding families through enrollment procedures to ensure smooth transitions.

• Coordinated administration and support for five Northern California roofing, construction, and distribution offices.
• Processed accounts receivable and accounts payable for daily accounting tasks.
• Completed monthly ledger reviews and account reconciliations.
• Processed weekly payroll for 50+ employees, filing payroll tax deposits and monthly, quarterly, and annual tax reports to IRS and EDD.
• Managed workers' compensation claim processing and filing.
• Prepared year-end financial documents for corporate accountant, including W-2s and 1099s.
• Facilitated job costing analysis for project budgeting.
• Supported office management for administrative, accounting, and human resources functions.
• Prepared personnel files for new hires and supported human resources processing.
• Maintained more than 10,000 customer files.
• Oversaw inventory control, including ordering, shipping, and receiving products.
• Scheduled 20+ crews, pulled building permits, and coordinated inspections with appropriate cities.
• Processed warranty paperwork and filed claims with appropriate manufacturer.

• Managed daily operations of family business, overseeing accounts payable and accounts receivable.
• Completed monthly account reconciliations across all accounts.
• Generated profit and loss statements and monthly ledgers for accountant review to ensure accurate financial reporting.
• Prepared monthly billing statements and kept customer files current.
• Monitored job costs for projects to maintain budgetary control.