Trina Johnson
Playa Del Rey,CA
Summary
Facilities management professional with strong track record in ensuring efficient operations and safety compliance. Skilled in project management, budgeting, and vendor relations. Known for fostering teamwork and adapting to changing needs to achieve optimal results. Dependable in maintaining and improving facilities to support organizational goals.
Overview
26
26
years of professional experience
Work History
Facilities Manager, North America
M.A.C Cosmetics
11.2022 - Current
- Responded to building emergencies and managed repairs.
- Conducted regular inspections of physical assets, identifying areas for repair or replacement before issues escalated into costly problems.
- Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects.
- Investigated problems and determined appropriate remedies.
- Oversaw facility renovations, ensuring ADA compliance and adherence to local building codes.
- Maintained regulatory compliance by staying up-to-date on relevant laws, codes, standards, such as OSHA requirements.
- Coordinated events setup and teardown effectively, ensuring minimal disruption to regular facility operations.
- Provided mentorship and guidance to junior staff members, fostering a positive work environment that promoted professional growth.
- Accounted for building usage and organizational needs when planning maintenance activities.
- Established emergency response procedures, effectively managing crisis situations with minimal disruption to operations.
- Enhanced building security with the installation of access control systems, surveillance cameras, and improved lighting.
- Collaborated with stakeholders to develop capital improvement plans that aligned with organizational goals and budgets.
- Implemented waste reduction initiatives by introducing recycling programs and partnering with environmentally responsible vendors.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Conducted inspections of facility grounds, external structure, systems and equipment.
- Handled tenant relations by addressing complaints and concerns quickly to promote facility satisfaction.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
Executive Assistant to Vice President/Head of Sales
M.A.C Cosmetics
06.2014 - 10.2022
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
Executive Assistant to Regional Vice President
M.A.C Cosmetics
06.2004 - 08.2014
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Enhanced executive decision-making with comprehensive research and detailed reporting.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Took notes and dictation at meetings.
- Coordinated events and worked on ad hoc projects.
- Wrote reports, executive summaries and newsletters.
- Led staff and vendors in providing high level of service for owner and guests.
Administrative Assistant to the Director, West
M.A.C Cosmetics
12.1998 - 05.2004
- Handled confidential and sensitive information with discretion and tact.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Maintained inventory of office supplies and placed orders.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Education
Bachelor of Science - Pubic Administration
University of Southern California
Los Angeles, CA05-1992
Skills
- Budgeting and financial management
- Asset management
- Environmental compliance
- Planning and scheduling
- Project management
- Waste management
- Teamwork and collaboration
- Attention to detail
- Multitasking
- Excellent communication
- Adaptability and flexibility
- Adaptability
Timeline
Facilities Manager, North America
M.A.C Cosmetics
11.2022 - Current
Executive Assistant to Vice President/Head of Sales
M.A.C Cosmetics
06.2014 - 10.2022
Executive Assistant to Regional Vice President
M.A.C Cosmetics
06.2004 - 08.2014
Administrative Assistant to the Director, West
M.A.C Cosmetics
12.1998 - 05.2004
Bachelor of Science - Pubic Administration
University of Southern California
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