Trina Stupec
Greenwood,IN
Summary
With over 20 years of experience as a meeting and event project manager, I have successfully managed and coordinated a wide range of diverse events. Exceptional attention to detail, organizational skills, and proficiency in client service and communication consistently ensure event success. Adept at developing custom registration solutions and maintaining accurate event records, guaranteeing seamless execution and delivering high-quality outcomes.
Overview
22
22
years of professional experience
Work History
Project Manager for Meetings and Events
Progress in Planning
01.2011 - Current
- Took the lead in developing and managing custom event registration sites and databases with in-house software to provide a seamless user experience for both live and virtual events
- Providing prompt assistance to attendees regarding inquiries about ticket orders, registration, and housing adjustments
- Oversaw event registration process by collecting and tracking attendee information.
- Oversaw registration timelines, maintained event files, and upheld accurate record management
- Supervised registration supplies and ensured seamless on-site registration processes.
- Generated detailed post-event reports in coordination with clients
- Created efficient and organized housing databases through building and coding.
- Skillfully handled contract negotiations and management for hotels and venues, resulting in significant savings for clients while upholding top-notch standards in event spaces.
- Collaborated with hotels and attendees to efficiently manage room blocks and assign rooms, effectively minimizing attrition.
- Facilitated smooth coordination of event attendees' travel and lodging requirements.
- Researched and identified vendors and suppliers to acquire competitive pricing.
- Built exhibit floor plans, coordinated exhibitor needs, and managed exhibit coordination.
Project Coordinator for Meetings and Events
Progress in Planning
01.2007 - 01.2011
- Collaborated closely with Project Meeting and Event Manager, providing assistance across various areas
- Aided in cross checking of registration and housing details for other meeting planners.
- Collaborated with other Meeting Planners to coordinate and execute meetings and events smoothly.
- Organized and arranged vendors as per requests of different meeting planner
Training and Education Administrator
The ROHO Group
12.2003 - 10.2007
- Efficiently managed and executed Clinical Continuing Education programs, enhancing product awareness
- Conducted research and implemented state approval processes for the company's Continuing Education programs.
- Created marketing materials for department-related activities
- Ensured accuracy of clinical lead databases through regular maintenance
- Managed the printing process of Trade Show marketing materials in direct coordination with printers
- Delivered comprehensive in-house Clinical Product Training and Education programs, boosting staff proficiency and fostering notable growth in product knowledge.
Marketing Assistant
The ROHO Group
12.2002 - 10.2007
- Boosted sales strategy by developing compelling PowerPoint sales presentations and brochures.
- Developed a comprehensive end user lead database, improving customer targeting
- Coordinated direct mail campaigns, increasing outreach efficiency
- Partnered with sales team to craft compelling presentations.
Business Affairs Administrator
The ROHO Group
12.2004 - 12.2005
- Streamlined international contract management, optimizing database efficiency and enhancing global compliance
- Streamlined VA contract modifications, enhancing efficiency and reducing errors
- Implemented new system for contract tracking
- Optimized product technical file management, improving accessibility and reducing retrieval time
- Introduced digital archiving system for technical files.
Education
Bachelor of Science - Business Administration, Marketing
Southern Illinois University
Edwardsville05.2003
Skills
- Attention to detail
- Multi-tasker
- Organizational skills
- Registration management
- Project management
- Thorough
- Client and Customer Relations
- Communication skills
- Microsoft Office, Adobe and Other Registration Software
Permit
WWW: HYPERLINK "https://bold.pro/my/trina%2Dstupec%2D240816095727/140r" Bold Profile
References
Available Upon Request
Timeline
Project Manager for Meetings and Events
Progress in Planning
01.2011 - Current
Project Coordinator for Meetings and Events
Progress in Planning
01.2007 - 01.2011
Business Affairs Administrator
The ROHO Group
12.2004 - 12.2005
Training and Education Administrator
The ROHO Group
12.2003 - 10.2007
Marketing Assistant
The ROHO Group
12.2002 - 10.2007
Bachelor of Science - Business Administration, Marketing
Southern Illinois University