Trina Stupec
Greenwood,IN
Summary
Meeting and Event Project Manager with 21 years of extensive experience in managing and coordinating diverse events. Demonstrates exceptional attention to detail, organizational skills, and proficiency in client service and communication. Adept at developing custom registration solutions and maintaining accurate event records, ensuring seamless execution and high-quality outcomes.
Overview
21
21
years of professional experience
Work History
Project Meetings and Events Manager
Progress in Planning
01.2011 - Current
- Develop and manage event registration sites using in-house software, ensuring seamless user experience
- Coordinate with clients and Director of Event Registration to generate detailed post-event reports
- Address attendee inquiries and provide support for ticket orders, registration, and housing adjustments
- Maintain accurate event records through meticulous data entry and regular updates
- Oversee registration supplies and on-site registration processes, ensuring all equipment is operational
- Lead event registration and website development, managing attendee data and inquiries
- Deliver timely reports and coordinate on-site logistics for seamless experiences
- Oversee registration timelines, create event files, and maintain accurate records
- Ensure quality control of reports and communicate trends to improve program operations
- Design and implement custom registration solutions using in-house software
- Build and code housing databases, adapting to both live and virtual event requirements
- Work closely with clients and team members to manage registration supplies, update room blocks, and coordinate exhibitor needs
- Support on-site operations as needed
- Analyze registration data to produce comprehensive post-event reports
- Identify areas for improvement and implement solutions to enhance attendee experience and operational efficiency
- Pioneered custom registration solutions using in-house software, adapting seamlessly to live and virtual event requirements.
Project Meetings and Events Coordinator
Progress in Planning
10.2007 - 12.2010
- Orchestrated engaging project meetings and events, fostering collaboration and driving successful outcomes for Progress in Planning initiatives
- Meticulously managed logistics, schedules, and resources for diverse projects, ensuring seamless execution of meetings and events
- Streamlined coordination processes, leading to improved efficiency and substantial cost savings in event planning and execution
- Pioneered creative solutions for virtual and hybrid meetings, adapting to evolving industry trends and client needs
- Cultivated strong relationships with stakeholders, vendors, and team members, fostering a cohesive work environment and project success
- Spearheaded virtual meeting solutions, adapting to industry shifts and enhancing client engagement in Progress in Planning's evolving project landscape.
Training and Education Administrator
The ROHO Group
12.2003 - 10.2007
- Planned, organized, coordinated and negotiated all aspects of Clinical Continuing Education programs to increase product awareness
- Presented and organized Clinical Product Training and Education for in house employees
- Researched and implemented state approvals that enabled company to provide Continuing Education programs
- Developed marketing material for department related activities
- Maintained clinical lead databases
- Worked directly with printers for printing Trade Show marketing materials
- Applied high interpersonal and communication skills
- Pioneered Clinical Continuing Education programs, boosting product awareness and securing state approvals for enhanced credibility and reach
- Spearheaded in-house Clinical Product Training, elevating staff expertise and driving substantial improvements in product knowledge
- Meticulously maintained clinical lead databases and coordinated with printers for trade show materials, ensuring precision in outreach efforts
- Fostered interdepartmental synergy, developing targeted marketing materials and leveraging strong communication skills for optimal outcomes
- Revolutionized department operations through strategic planning and negotiation, significantly enhancing program effectiveness and reach
- Pioneered Clinical Continuing Education programs, enhancing product awareness and securing state approvals for expanded reach and credibility.
Marketing Assistant
The ROHO Group
12.2003 - 10.2007
- Created engaging PowerPoint sales presentations and brochures, enhancing sales strategy
- Developed a comprehensive end user lead database, improving customer targeting
- Coordinated direct mail campaigns, increasing outreach efficiency
- Partnered with sales team to craft compelling presentations
- Managed lead database, facilitating seamless information sharing across departments
- Analyzed marketing trends to inform brochure design
- Optimized lead database structure, improving data accessibility and decision-making processes
- Meticulously coordinated direct mailing logistics
- Ensured precision in PowerPoint presentations, elevating the quality of sales pitches
- Pioneered dynamic sales presentations, revolutionizing customer engagement strategies and driving significant revenue growth for The ROHO Group
- Engineered a comprehensive lead database, enhancing data-driven decision-making and improving targeted marketing efforts across departments
- Streamlined direct mail campaigns, substantially boosting outreach efficiency and generating a marked increase in qualified leads.
Business Affairs Administrator
The ROHO Group
12.2004 - 12.2005
- Maintained international contracts and database
- Conducted Veteran Affairs contract modifications
- Compiled, updated and maintained product technical files
- Managed international contracts and database, ensuring accuracy and compliance
- Streamlined VA contract modifications, enhancing efficiency and reducing errors
- Optimized product technical file management, improving accessibility and reducing retrieval time
- Implemented new system for contract tracking
- Developed automated solution for contract modifications, significantly reducing processing time
- Introduced digital archiving system for technical files
- Meticulously maintained and updated product technical files, ensuring regulatory compliance
- Conducted thorough reviews of international contracts
- Coordinated with global teams to streamline contract processes
- Partnered with technical departments to enhance product file accuracy and completeness
- Streamlined international contract management, optimizing database efficiency and enhancing global compliance
- Implemented innovative tracking system for VA modifications.
Education
Bachelor of Science - Business Administration with Emphasis in Marketing
Southern Illinois University Edwardsville
Skills
- Detail-oriented
- Multi-tasker
- Organizational skills
- Attention to detail
- Computer skills
- Multi-tasking
- Client service
- Project management
- Thorough
- Customer service
- Communication skills
- Microsoft Office
Personal Information
Title: MEETING AND EVENT PROJECT MANAGER
References
- Laura Colderchant, Progress in Planning, Inc., laurac@pipteams.com
- Kathleen Snorewicz, Progress in Planning, Inc., ksnorewicz@pipteams.com
- Amy Hadley
- Maureen Gross, NFCYM, maureeng@nfcym.org
- Catherine Shelton
Timeline
Project Meetings and Events Manager
Progress in Planning
01.2011 - Current
Project Meetings and Events Coordinator
Progress in Planning
10.2007 - 12.2010
Business Affairs Administrator
The ROHO Group
12.2004 - 12.2005
Training and Education Administrator
The ROHO Group
12.2003 - 10.2007
Marketing Assistant
The ROHO Group
12.2003 - 10.2007
Bachelor of Science - Business Administration with Emphasis in Marketing
Southern Illinois University Edwardsville