Trinidy Martinez

Executive Administrative Assistant

Persistent Systems

11.2019 - Current

Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
Scheduled appointments and handled calenders for senior leadership.
Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
Seamlessly interacted with colleagues to plan and complete special projects.
Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
Enhanced communication between departments through proactive coordination of meetings and events.
Organized and updated schedules for executives.
Organized travel arrangements, ensuring smooth transitions for executives during business trips.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
Streamlined office operations by implementing efficient filing systems and managing executive calendars.
Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
Offered assistance, collaboration and clerical support to auditors throughout entire review process.
Implemented updated policies and practices for organization and monitored effect.
Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
Used software to coordinate meetings, appointments, and tasks senior executives.
Answered high volume of phone calls and email inquiries.
Handled confidential and sensitive information with discretion and tact.
Increased productivity with the implementation of digital tools for document management and collaboration.
Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
Coordinated staff training programs, improving overall efficiency within the company through skill development.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Facilitated training and onboarding for incoming office staff.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Filed paperwork and organized computer-based information.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Updated and maintained confidential databases and records.
Coordinated events and worked on ad hoc projects.
Promoted team productivity by keeping supplies organized and well-stocked.
Upheld strict timetables by maintaining accurate, balanced calendars.
Volunteered to help with special projects of varying degrees of complexity.
Led staff and vendors in providing high level of service for owner and guests.
Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Handled legal immigration documentations.

Summary

Overview

Work History

Executive Administrative Assistant

Human Resources Assistant

Education

Associate of Science - Nursing Education

High School Diploma -

Skills

Certification

Languages

Timeline

Executive Administrative Assistant

Human Resources Assistant

Associate of Science - Nursing Education

High School Diploma -

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