Summary
Overview
Work History
Education
Skills
Timeline
Generic

TRISH NYGREEN

Colton,WA

Summary

Seasoned Executive Assistant offering direct support to C-Level Executives and their teams globally. Excellent communication and customer service skills. Calm and collected under pressure with proactive and positive, approachable demeanor.

Overview

17
17
years of professional experience

Work History

Executive Assistant

LIGHTCAST
03.2024 - Current
  • Executive Assistant to the CEO and ELT staff and their teams, providing assistance globally
  • Manage/own and prioritize complex calendars for CEO and other Executives, including scheduling meetings, appointments, and events
  • Arrange domestic and international travel itineraries, including flights, hotels, transportation, and meals, as well as arranging internal and external customer meetings while abroad
  • Track, reconcile and submit expense reports and act on behalf of the Executive approving others expense reports
  • Facilitate communication and develop relationships with internal and external stakeholders, including clients, partners, teams, and BOD members
  • Primary contact for Executive(s), screening and managing incoming calls, email and messages, as well as responding on their behalf when appropriate
  • Arrange onsite and virtual events, locally or across the United States, with an emphasis on team building and being acutely aware of time zones for our partners in the UK
  • Work as POC for Board Meetings and arranging, including board meeting scheduling, prepping of materials and travel

Executive Assistant/HR Generalist

UDACITY
01.2017 - 06.2021


  • Executive Assistant to Chief People Officer, Chief Financial Officer, and Chief Legal Counsel, as well as provide assistance when needed to other C-Suite Executives, including interim EA for CEO
  • Manage/own professional calendars, prioritizing inquiries while troubleshooting conflicts and making recommendations to ensure smooth day-to-day engagements, which includes looking around corners to prevent any conflicts for upcoming commitments as well as scheduling meetings with multiple time zones and geographic locations
  • Plan travel both domestically and internationally, including expense reporting
  • Review calendar daily to free up calendar and allow more time to concentrate on preparation and/or heads down time
  • Develop relationships to keep lines of communication open to prevent silos and keep collaborative thought processes going, making a point to be available and approachable
  • Ensure Executives have appropriate materials and are prepared for meetings (team meetings, interviews, outside commitments)
  • HR Generalist and Recruiting Coordinator for People Team for various roles throughout the company including Sales, IT, Engineering and Finance
  • Planning of on and offsite functions, lunches and celebrations, including virtual gatherings
  • (remote)

Executive Assistant II

AMAZON
09.2014 - 01.2017
  • Provide executive level assistance to VP's and Directors in HR and the Prime Air program, as well as their teams, providing superb organizational skills, heavy calendar management and ability to meet tight deadlines with a positive and calm demeanor
  • Able to 'look around corners' for conflicts and anticipate for future planning (including Operational Planning, Talent Reviews, Quarterly Promos, Staff Reviews, etc.)
  • Experience with the setting up and management of virtual meeting applications (Chime, Zoom, Webex and Google Hangouts and conference calls)
  • Manage space planning for team across three buildings
  • Create, manage and prepare expense reports for travel and internal purchasing; prepare/create reports for budget, headcount, future hires and space planning
  • Create agendas for daily, weekly, bi-weekly and monthly individual and team meetings and anticipate possible topics to cover at the weekly team meetings, as well as tracking 1:1 meeting agendas
  • Schedule meetings, including highly confidential, both domestic and international, with consideration to those attending in various time zones and ensuring schedules are in sync and proper documents or presentation materials are prepared
  • Book space/conference rooms both onsite and offsite and schedule catering
  • Act as a POC for Prime Air staff, as well as Business Partners (HR, Finance, Legal and PR) in answering questions about Amazon or Prime Air
  • Create and manage team chat rooms and channels (Slack, Chime)
  • Work across different Amazon organizations with cross-functional groups and collaborate with other EA's
  • Events team member, planning individual team and org wide morale events
  • Provide mentoring to new staff and EAs within Prime Air and others within Amazon

Group Administrator/Lead Administrator III

PNNL
10.2009 - 09.2014
  • Offer executive level administrative support to Manager of Global Security & Technology Group and many other senior-level managers, directors, research scientists and engineers in the Seattle location of a nationwide government lab
  • Screen Manager's phone calls, mail, and e-mail
  • Manage complex staff Outlook calendars and arrange foreign/domestic travel arrangements, while following internal and government guidelines
  • Prepare and complete heavy staff travel, both foreign and domestic, expense reports and budgets for various directorates
  • Order and distribution of office needs and supplies using the P-Card and B2B purchasing system
  • HR Generalist duties include acting as the main resource to staff regarding PNNL policies and procedures and general office duties, including annual performance reviews, fiscal year end procedures, new/updated software training and code of conduct
  • Coordinate onsite functions/meetings for internal and external customers in Seattle and Richland

Executive Assistant

PEMCO MUTUAL INSURANCE COMPANY
10.2007 - 12.2009
  • Executive Assistant for VP & Chief Marketing Officer, managing complex Outlook calendar, scheduling meetings, coordinating, and arranging travel for Company related responsibilities as well as outside Board appointments/obligations held by CMO
  • Screen Executive's phone calls, mail, and e-mail
  • Compose and/or edit correspondence on behalf of the CMO or his team, including the Marketing, Product and Sales departments, while maintaining administrative processes that reduce redundancy, improve accuracy, and achieve organizational objectives
  • Interact and assist in the preparation for Board of Directors meetings (both Company related and meetings for the outside Board appointments held by CMO)
  • Record and distribute upper-level management meeting minutes
  • Successfully coordinate and host numerous internal and external client functions, creating invitations, booking venues and selection of guest speakers
  • Assist and train other Executive Assistants on Microsoft Office applications, new phone system and other computer related issues

Executive Assistant/HR Generalist

CLARITY SIGNS
12.2007 - 10.2009
  • Executive Assistant for CEO and President, offering executive level support for owners, management, and all staff, including creation of job descriptions, company manual, various department-based work-flow charts, managing busy calendar and meeting schedule
  • Build customer relations with new and existing clients, develop new accounts and offering inside sales support
  • Responsible for permitting all new jobs with the appropriate city or county
  • Develop vendor relations and assist purchasing manager with various requirements per job specifications
  • Oversee all office functions including, development of job/filing system for in-house library; all accounting functions (accounts receivable, payable, payroll and collections); purchasing of new phone system and training employees and training others on various software applications (Word, Excel, PowerPoint, Outlook, Corel DRAW and QuickBooks)

Education

Business Administration

Edmonds Community College
Lynnwood, WA

Skills

  • MS Office Suite
  • Google Suite
  • Slack
  • Zoom
  • Concur
  • Brex
  • Peoplesoft
  • Workday
  • UKG
  • Confluence
  • JIRA
  • Travel Coordination (Domestic and Int'l)
  • Board of Directors Planning
  • Project Management
  • Staff Management
  • Strategic Planning
  • Event/Conference Planning (Virtual, Offsite, Onsite)

Timeline

Executive Assistant

LIGHTCAST
03.2024 - Current

Executive Assistant/HR Generalist

UDACITY
01.2017 - 06.2021

Executive Assistant II

AMAZON
09.2014 - 01.2017

Group Administrator/Lead Administrator III

PNNL
10.2009 - 09.2014

Executive Assistant/HR Generalist

CLARITY SIGNS
12.2007 - 10.2009

Executive Assistant

PEMCO MUTUAL INSURANCE COMPANY
10.2007 - 12.2009

Business Administration

Edmonds Community College

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TRISH NYGREEN