Troy Moses
Jersey City,NJ
Summary
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.
Overview
15
15
years of professional experience
5
5
years of post-secondary education
Work History
Office Manager/Marketing Assistant
Alexander Anderson Real Estate Group, Bergen Avenue, Jersey City, NJ, United States
Jersey City, NJ
12.2016 - Current
- Researched and updated all required materials needed for Real Estate brokers Diana Vasquez and Ken Brown
- Advertised client properties on websites, through social media and in real estate guides.
- Overseeing the office daily operations
- Managing meetings for Diana Vasquez, CEO Eric Anderson and high level real estate brokers
- Oversaw the advertising of properties for web and print media.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Administrating the client’s Lease every 3 months and entering in the website Paragon a NJ Multiple Listing System
- Created effective messaging using language, graphics and marketing collateral.
Temp Legal Executive Assistant
Weils & Gothsal Law Firm
02.2022 - 02.2024
- Built strong relationships with clients through exceptional communication skills and a commitment to understanding their unique needs.
- Mentored junior staff members by sharing knowledge of legal practices and providing constructive feedback to enhance their professional development.
- Streamlined legal processes by implementing efficient document management and case tracking systems.
- Maintained a high level of professional ethics and integrity while handling sensitive client information, ensuring confidentiality and trustworthiness in all interactions.
Temp Executive Assistant
Invesco
06.2019 - 03.2020
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
Temp Executive Assistant
(FINRA) Financial Industry Regulatory
New York, NY
02.2016 - 08.2016
- Distributed FINRA announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Created presentations in PowerPoint for Eric Ralph and other high level executives
- Proofread important report through Microsoft excel and concur
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings in the legal and compliance department.
- Coordinated domestic travel arrangements, including booking airfare, hotel and transportation for Eric Ralph.
- Frequently used word processing, spreadsheet, database and presentation software.
Temp Executive Assistant
American Express Co, Vesey Street, New York, NY, United States
New York, NY
01.2015 - 02.2016
- Assisted Sr. Executive Assistant Joanne Bauwens and Vice President Jim Bush
- Assisted in Jim Bush complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for Joanne Bauwens and Jim Bush meetings.
- Developed and maintained an internal client filing system for AMX.
- Monitored employee work and developed improvement plans.
Publishing Executive Assistant
Simon & Schuster
New York, NY
03.2010 - 12.2013
- Assisted in scheduling meetings for Sr. Editor Sulay Hernandez and calendar management
- Contributed in client’s book cover art designs for client such as Mobb Deep’s Prodigy between stakeholders.
- Collaborated with designers and the editorial team on marketing materials.
- Prepared business proposals for the clients
- Tracked competitive information on the client and follow up with Sr. Editor Sulay Hernandez and other editors
Education
Bachelor of Science - Business Communications
Univeristy of Phoenix
Phoenix, AZ 2009.09 - 2014.01
Certification - Audio Engineering and Production
Institute of Audio Research
New York, NY 09.2005 - 06.2006
Skills
- Microsoft PowerPoint
- Excel
- Word
- Outlook
- Concur
- Mac and PC Computer
- Social and new media
- Organizational skills
- Internet marketing
- Customer service
- Strong Interpersonal Communication
- Natural leader
- ChromeRiver
- 3E
- InTapp
Timeline
Temp Legal Executive Assistant
Weils & Gothsal Law Firm
02.2022 - 02.2024
Temp Executive Assistant
Invesco
06.2019 - 03.2020
Office Manager/Marketing Assistant
Alexander Anderson Real Estate Group, Bergen Avenue, Jersey City, NJ, United States
12.2016 - Current
Temp Executive Assistant
(FINRA) Financial Industry Regulatory
02.2016 - 08.2016
Temp Executive Assistant
American Express Co, Vesey Street, New York, NY, United States
01.2015 - 02.2016
Publishing Executive Assistant
Simon & Schuster
03.2010 - 12.2013
Bachelor of Science - Business Communications
Univeristy of Phoenix
2009.09 - 2014.01
Certification - Audio Engineering and Production
Institute of Audio Research
09.2005 - 06.2006
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