Trudy Hoesli
NC
Summary
Proactive and detail-oriented professional with extensive experience in administrative operations, public safety support, and financial coordination. Demonstrated success in leading recruitment efforts, managing cross-functional teams, and coordinating with government agencies. Recognized for excellence in crisis response and regulatory compliance, with a strong commitment to operational integrity and community impact. Proven ability to enhance team performance and implement process improvements for increased efficiency.
Overview
15
15
years of professional experience
Work History
Senior Administrative Coordinator, C-Suite Level Executives in Biosecurity
Ginkgo Biosecurity
Boston, MA
03.2024 - 09.2025
- Manage administrative tasks for multiple senior executives and their teams, including calendar coordination, meeting scheduling, and executive/team expense processing.
- Maintained confidential files and handled sensitive information with discretion.
- Act as a liaison between management and employees, ensuring smooth communication and operational flow across departments.
- Lead and support projects in biosecurity across governmental and international programs.
- Contribute to staff retention efforts through committee participation and development of incentive programs.
- Maintain accurate and up-to-date SOPs, orientation manuals, and departmental expense guidelines.
- Managed comprehensive travel logistics for executives, including flight and hotel bookings, ground transportation, and detailed itinerary creation.
- Demonstrated exceptional organizational skills and attention to detail in managing complex, last-minute schedules.
- Collaborated closely with executives to assess specific travel needs and preferences.
- Handled sensitive information discreetly while negotiating vendor deals and addressing travel emergencies.
- Manage departmental recognition programs, publishing achievements and milestones.
- Skilled in leveraging various digital tools-including spreadsheets, word processing, databases, calendar systems, and email-to streamline workflows and support organizational communication.
Executive Assistant
Boldy contracted to Ginkgo Biosecurity
Remote, United States
01.2022 - 03.2024
- Efficiently managed executive calendars and scheduled appointments to optimize time management.
- Communicated with stakeholders to facilitate seamless operational processes.
- Organized company events and team-building activities to strengthen collaboration.
- Maintained confidentiality of sensitive information to protect business interests.
- Prepared reports, presentations, agendas, and minutes for executive staff needs.
- Coordinated travel arrangements, including hotel reservations for meetings and conferences.
- Addressed top-level issues with professional administrative discretion to ensure smooth operations.
Director of Operations
McAndrew Properties
Hillsborough, North Carolina
01.2023 - Current
- Managed short-term and long-term rental properties, ensuring compliance with local, county, and state regulations.
- Conducted regulatory research, performed audits, and prepared reports for governing bodies to uphold operational integrity.
- Executed bookkeeping functions including general ledger reconciliations and financial reporting.
- Compiled, verified, and organized data for accurate computer entry and regulatory submissions, supporting internal audits.
- Maintained departmental resources such as New Employee Orientation Manual and standard operating procedures.
- Leveraged automated tools to streamline administrative tasks and enhance staff retention through engagement initiatives.
Assistant Director, Executive Operations
Keller Williams Central
Hillsborough, North Carolina
10.2019 - 01.2023
- Led full-cycle hiring processes, screening and onboarding real estate teams efficiently.
- Implemented performance support by analyzing production growth data to boost operational efficiency.
- Managed real estate transactions and listings, ensuring precision and compliance throughout.
- Streamlined internal communications with advanced spreadsheets and database systems.
- Maintained comprehensive recruitment documentation, developing robust staff retention strategies.
- Liaised between stakeholders and vendors to optimize digital tools for operations.
- Supported financial transparency with precise budgeting and detailed reporting from multiple databases.
- Enhanced candidate engagement with effective recognition programs and recruitment strategies.
Chief Office Administrator
Grand County Sheriff's Office
Grand County, Colorado
01.2011 - 08.2019
- Coordinated vital administrative efforts during wildfire disaster response and supported crime scene investigations.
- Maintained Master Certification as Records Technician and CCIC/NCIC credentials while handling confidential law enforcement records.
- Collaborated with multiple government agencies to process and distribute law enforcement data efficiently.
- Conducted background checks for external agencies, ensuring secure indexing and retrieval of sensitive information.
- Implemented staff recognition programs to enhance recruitment and retention initiatives.
- Provided financial support in County's Business Services Division through data analysis and requisition preparation.
- Coordinated vendor payments to streamline operational efficiency while delivering financial services.
Education
Bachelor of Science - Public Health
Kaplan University
Davenport, IA05-2011
Associate of Arts - Health Care Administration
University of Phoenix
Tempe, AZ05-2009
Skills
- Regulatory compliance
- Financial reporting
- Administrative coordination
- Confidentiality maintenance
- Corporate governance
- Program coordination
- Board relations
- Contract management
- Data analysis
- Client relations
- Travel logistics
Timeline
Senior Administrative Coordinator, C-Suite Level Executives in Biosecurity
Ginkgo Biosecurity
03.2024 - 09.2025
Director of Operations
McAndrew Properties
01.2023 - Current
Executive Assistant
Boldy contracted to Ginkgo Biosecurity
01.2022 - 03.2024
Assistant Director, Executive Operations
Keller Williams Central
10.2019 - 01.2023
Chief Office Administrator
Grand County Sheriff's Office
01.2011 - 08.2019
Bachelor of Science - Public Health
Kaplan University
Associate of Arts - Health Care Administration
University of Phoenix
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