Uilani Bell
Kahuku,USA
Summary
Experienced with patient record management and administrative tasks in healthcare settings. Utilizes communication skills to enhance staff coordination and patient interactions. Track record of efficiently handling multiple tasks and ensuring compliance with healthcare regulations and confidentiality standards.
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Unit Secretary
Aloha Nursing Rehab Centre
01.2024 - Current
- Receiving and responding to telephone calls in a professional manner, communicates messages in a timely manner to nurses and responsible party
- Completes and maintains resident inventory on admission and discharge
- Informs licensed staff of laboratory/radiology reports
- Files laboratory/radiology reports appropriately in the residents' charts after medical personnel have reviewed/dated/initialed documents
- Arranges for physicians, consultation, dialysis, dental, and other appointments
- Arranges transportation as needed while preparing the necessary paperwork
- Records information in the resident appointment binder and informs the nurse of incoming orders
- Maintains the transportation log
- Prepares envelope with appointment and transportation information and necessary papers
- (Face sheet, most recent physician's order sheets and doctor's progress notes, consult notes if applicable
- Obtains stock supplies from basement for both the storage and medication rooms
- Monitors and assists with call lights
- Responds to Loud-mate/Posey alarms to ensure residents' safety
- Maintains residents' identification bands
- Obtains resident photo upon admission and uploads into LTC
- Performs monthly check of physician's order sheets for physician's signatures for end of the month
Small Business Owner - Food
Southern Grinds
06.2015 - Current
- Company Overview: Small Food Business with my husband & partner
- Southern & Local Foods
- Ad & Marketing on Social Media - Graphic Designer
- Created each menu with Photoshop & other Apps
- Handle Shopping & Supply orders with Stores
- Food Prep & Cook
- Customer Service
- Small Food Business with my husband & partner
- Southern & Local Foods
Nursing Administrative Assistant
Aloha Nursing Rehab Centre
01.2023 - 01.2024
- Overseeing all staffing needs of the Nursing Department
- Liaise with recruiting agencies to fill staffing vacancies in a timely manner
- Maintain agency cost tracking and processing of agency invoices for nursing admin approval
- Receives and responds to telephone calls in a professional manner, communicates messages in a timely manner to nurses and responsible parties
- Assists with attendance tracking and compliance of credentials and certifications of Nursing Services employees and contract staff
- Performs general secretarial and administrative duties as required or requested by the Director of Nursing Services and nursing administration
- Coordinates and makes arrangements for Nursing Services meetings such as departmental meetings, trainings, in-services, Nursing new hire orientation, etc
- Prepares agendas, takes and transcribes meeting minutes for Nursing Departmental meetings
- Performs reminder notifications to nursing department staff for all mandatory trainings and Relias trainings via email or text message
- Tracks Nursing staff compliance of credentials and certifications
- Coordinates and oversees residents' dental and podiatry visits
- Performs other duties as assigned or required
Kitchen Helper
Rite Of Passage
03.2022 - 01.2023
- Maintains the entire dining and preparation facility in a constant state of sanitary acceptance
- This includes but is not limited to the kitchen, dining room, all storage areas, outside areas, refuse areas, garbage cans and all loading docks
- Insures that all areas are maintained in a sanitary condition that meets or exceeds the requirements set forth by Federal, State, local and Tribal (where applicable) regulations
- Responsible for cleaning and maintaining small wares and food preparation equipment
- Reports any problems with equipment and/or necessary repairs or cleanliness issues to the supervisor
- Ensures exceptional customer service is provided to all students, staff and guests
- Completes required reports and documentation in a timely manner, where applicable, and provides management with required reports and advises of any problematic situations
- Complies with and implements the ROP Policies and Procedures as detailed in the appropriate manuals/handbooks
- Ensures the highest standards are maintained to prevent illegal, unethical, or improper conduct and to ensure the program remains in compliance with agency licensing and ROP policies and procedures
- Assists with the correction of deficiencies and quality improvement efforts
- Attends and participates in all required meetings
- Ensures the safety, health and welfare of staff and students at all times
- Provides encouragement, guidance and resources to staff and students when needed
- Models and ensures all program norms are upheld without compromise
- Acts as a positive role model and mentor for both staff and students
- Treats others with respect, confronts negative behavior and supports confrontations
- Commits to attending all training and staff development classes in order to ensure sufficient hours of training on an annual basis
- Notifies supervisor if annual training hours are deficient
- Other duties as assigned, verbally or in written form
- Assists with special functions that support the effort of the company
- Participates in Site, Region and/or Company events as required
Independent Contractor - Office Assistant
CHEERHAWAII USA
01.2015 - 04.2021
- Assisting our Administrative Director in various tasks, use QuickBooks in retrieving payments, make deposits, inputting customer information, send invoices, email corresponding, graphic designer, etc
- I am a team player, very organized, self-motivated, takes initiative, quick learner, problem-solver, hard worker, creative, honest, take pride in my work
- Programs/Apps used: MS Office Suite, Photoshop, QuickBooks
Federal Contractor - Food Service Worker/Light-truck Driver
Innovative Federal Operation Group
06.2019 - 04.2020
- Food Service Worker duties -
- Prep assigned nourishment snacks for Vets 3x/ day from Dietician
- Prep Beverage & condiment cart before each meal
- Receive & Restocking refrigerators and storeroom with expiration dates on bins
- Wiping, cleaning, sanitizing, and mopping kitchen
- Keeping place tidied
- Rotating items as expiring dates arrive
- Restocking kitchenettes with necessary supplies and nourishments at each wing for Nurses administering meds
- Keep kitchenettes clean
- Making various cold sandwiches for Vets as instructed or requested, with following the hand washing & sanitized policy
- Deliver 3x/ day meals to hospice wing
- Washing/ rinsing/ sanitizing all dishes in machine
- Light-Truck Driver duties -
- Pick-up meals 3x/ day from Tripler kitchen (NCD) & return rinsed dishes to Tripler kitchen 3x/ day in our 3 food carts + dish rack
- Prep, place drinks/ assigned nourishment onto each meal trays 3x/ day
- Placing 3 food carts into warmers, to reheat the hot foods & chill the cold foods/ beverages before each meal
- Carefully transferring meal trays to specific food carts - those eating in the dining hall & those dining in their rooms
- Inventory Control
- Heavy lifting
- Receive & Restocking refrigerators and storeroom with expiration dates on bins
- Wiping, cleaning, sanitizing, and mopping kitchen
- Keeping place tidied
- Rotating items as expiring dates arrive
- Picking up dirty bin at the hospice wing for each meal
- Making various cold sandwiches for Vets as instructed or requested, with following the hand washing & sanitized policy
- Washing/ rinsing/ sanitizing all dishes in machine
Office Assistant ll & Online Store Manager
101 FINANCIAL GROUP, LLC
01.2015 - 05.2019
- Prepared student manuals for our Instructors by receiving orders, printing student calendars, cover letters, labels, weigh-bills, prep student binder to be mailed out to student/instructor
- Email correspondence with student/instructors
- Brought organization to the office, order's dept., took initiative in updating inventory for office/manual supplies, I am hard working, trustworthy, organized and self-motivated
- Programs/Apps used: MS Office Suite, QuickBooks
- Inventory Control: managing & organizing store products, heavy lifting, weekly and monthly inventory
- Web designing & visual design
- Take photos of store merchandise, edit on Photoshop and publish on store site
- Package & fold all apparel that come in
- Event prepping, designing & printing badges, run reports, prep orders, create shipping labels, packaging all orders, correspond with customers, answering phone calls, filling, keep office clean
- Problem solving, team player, organizer, positive, self motivating, hard worker
Caregiver
08.2013 - 08.2014
- Laundry, cleaning
- Meal prepping/ cooking
- Assisting in toiletry and showering
- Shopping
- Taking to doctor appointments
- Attended outreach classes with client
- Prepped medication
- Take client out for walks
- And more
CIRCULATION STUDENT WORKER
BRIGHAM YOUNG UNIVERSITY-HAWAII
08.2010 - 08.2013
- While in school turned our library into place all were welcomed
- We provided a customer service environment to our patrons, students, professors, community and especially with various departments in the library
- Fulfilled office duties, performed security checks hourly, checked books/media in and out, reshelved and shelf-reading done daily, provided services to help students/professors with Reserve books, a service were the library provided textbooks/materials so students could have access outside class
- Organized storage room, in-charge of holiday/event decorations, student-lead in library orientation and trained student workers in using Photoshop
Caregiver
03.2011 - 03.2012
- Light cleaning, laundry, keeping area clean
- Assisting in toiletry and showering
- Prepping meals
- Client was bedridden - turning and shifting client several times
- Assisted client's daughter, who suffered with Parkinson
EXS STUDENT SECRETARY
BRIGHAM YOUNG UNIVERSITY-HAWAII
04.2002 - 03.2004
- Assisted Dept
- Secretary, fulfilled office duties, decorated the Bulletin board, deliver/checked mail, update website with Dreamweaver, assisted our Professors/Instructors, filing, inputting and organizing office space
Education
B.A. - Independent Studies, emphasis in Pacific Island Studies & ART3D
Brigham Young University - Hawaii
Laie, HI08.2013
High school or equivalent -
Kahuku High & Intermediate School
Kahuku, HI01.2001
Skills
- MS Word
- Quick Books
- Photoshop
- SIrsi WorkFlows
- Administrative Assistant
- Filing
- Outlook
- Excel
- Library Services
- Visual Design
- Management Experience
- Customer Service
- Animal Care
- Food Service
- Cooking
- Graphic Design
- Clerical experience
- Computer literacy
- Inventory control
- Management
- Microsoft Outlook
- Microsoft Word
- Photo editing
- Adobe Photoshop
- Photography
- Web Design
- Office experience
- Word processing
- Meal preparation
- Food production
- Driving
- Van driver
- Cleaning
- Kitchen experience
- Supervising experience
- Cash handling
- Google Docs
- Administrative experience
- Time management
Certification
- Food Safety Training & Certification - 12/01/22, 12/31/25
- TB2 Clearance + Physical, 03/01/19, Present
- Driver's License - 2029
Personal Information
Work Permit: Authorized to work in the US for any employer
Assessments
Customer service, Proficient, 08/01/20
Timeline
Unit Secretary
Aloha Nursing Rehab Centre
01.2024 - Current
Nursing Administrative Assistant
Aloha Nursing Rehab Centre
01.2023 - 01.2024
Kitchen Helper
Rite Of Passage
03.2022 - 01.2023
Federal Contractor - Food Service Worker/Light-truck Driver
Innovative Federal Operation Group
06.2019 - 04.2020
Small Business Owner - Food
Southern Grinds
06.2015 - Current
Independent Contractor - Office Assistant
CHEERHAWAII USA
01.2015 - 04.2021
Office Assistant ll & Online Store Manager
101 FINANCIAL GROUP, LLC
01.2015 - 05.2019
Caregiver
08.2013 - 08.2014
Caregiver
03.2011 - 03.2012
CIRCULATION STUDENT WORKER
BRIGHAM YOUNG UNIVERSITY-HAWAII
08.2010 - 08.2013
EXS STUDENT SECRETARY
BRIGHAM YOUNG UNIVERSITY-HAWAII
04.2002 - 03.2004
B.A. - Independent Studies, emphasis in Pacific Island Studies & ART3D
Brigham Young University - Hawaii
High school or equivalent -
Kahuku High & Intermediate School
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