Ursulla Weatherspoon
Jackson,MS
Summary
Data management professional prepared to excel in data accuracy and organization. Proven track record of maintaining high standards in data entry and information management. Known for collaboration and adaptability, ensuring seamless team operations and goal achievement. Skills include fast typing, attention to detail, and proficiency with office software.
Overview
15
15
years of professional experience
Work History
Data Entry Clerk
Baptist Medical Center
04.2016 - Current
- Completed data entry tasks with accuracy and efficiency.
- Followed established procedures to enter and process data correctly.
- Organized, sorted, and checked input data against original documents.
- Scanned documents and saved in database to keep records of essential organizational information.
- Entered data into various computer systems accurately using Microsoft Office Suite.
- Sorted documents and maintained organized filing process.
- Maintained strict confidentiality of sensitive client information, ensuring compliance with industry regulations and company policies.
- Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
- Prevented costly mistakes by proactively identifying discrepancies in numerical entries and rectifying them promptly.
- Coordinated with multiple departments to collect and enter data, ensuring interdepartmental coherence.
- Enhanced data accuracy by meticulously reviewing and correcting errors in spreadsheets and databases.
- Maintained a high level of accuracy and speed through continuous self-assessment, surpassing company standards consistently.
- Performed regular audits on database content to identify outdated or inaccurate records requiring updates or removals.
- Enhanced operational efficiency by suggesting and implementing improvements to data entry workflows.
- Improved data accuracy by meticulously reviewing and updating customer information.
- Streamlined invoice processing, ensuring timely payments and financial record accuracy.
- Enhanced team productivity with organization and filing of documents both digitally and physically.
- Maintained files, records, and chronologies of entry activities.
- Verified data files prior to entry to maintain high data accuracy.
- Created spreadsheets for more efficient recordkeeping.
- Compiled, verified accuracy, and sorted information to prepare source data for computer entry.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Analyzed current data records to provide detailed reports.
Accounting Clerk
IMS Logistics
08.2014 - 04.2016
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Maintained accounting records utilizing in-house and client systems.
- Input high volume of monthly invoices with consistent accuracy.
- Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Collaborated with other accounting clerks to maintain a cohesive and supportive work environment, fostering knowledge sharing and continuous improvement efforts.
- Demonstrated adaptability by learning new software tools and accounting practices, ensuring continued professional development and growth.
- Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
- Identified and resolved internal accounting variances, promoting data accuracy.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Handled day-to-day accounting processes to drive financial accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Entered figures using 10-key calculator to compute data quickly.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Accounts Payable Clerk
Cintas
05.2012 - 08.2015
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Evaluated financial records to detect errors and discrepancies.
- Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
- Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
- Minimized late fees and interest charges by developing efficient system for tracking payment due dates.
- Maintained accurate financial records, contributing to successful audits by organizing and filing all accounts payable documents.
- Mitigated risk of fraud by establishing stringent verification processes for new vendors.
- Reduced processing errors, implemented double-check system for all outgoing payments.
- Accelerated invoice approval times, implemented electronic invoice submission and approval processes.
- Increased department transparency, developed comprehensive monthly reports detailing accounts payable activity.
- Strengthened internal controls, conducted periodic reviews of accounts payable transactions for compliance.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Input financial data and produced reports using OneStream, Netsuite, Datarails, and Quickbooks.
- Reached out to vendors and customers to verify information and follow up on client issues.
Property Manager
Quality Homes of Mississippi
01.2010 - 05.2012
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Maintained positive landlord-tenant relationships, ensuring clear communication and prompt resolution of any disputes.
- Completed final move-out walk-throughs with tenants to identify required repairs.
- Conducted regular property inspections, identifying areas for improvement and proactively addressing potential safety hazards.
- Oversaw lease agreements from inception to termination, ensuring compliance with local regulations and protecting the interests of both landlords and tenants.
- Enhanced tenant satisfaction by promptly addressing concerns and resolving issues in a timely manner.
- Coordinated with maintenance staff to ensure timely completion of repairs, minimizing downtime for tenants and maintaining property aesthetics.
- Followed up on delinquent tenants and coordinated collection procedures.
- Managed multiple properties simultaneously, coordinating efficient allocation of resources and streamlining communication channels to maintain high levels of operational excellence.
- Monitored timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes.
- Introduced prospective tenants to types of units available and performed tours of premises.
- Streamlined rent collection processes, reducing late payments and improving overall revenue generation.
- Increased property occupancy rates by effectively marketing available units and conducting thorough tenant screenings.
- Verified income, assets, and expenses, and completed file tracking sheet for each applicant.
- Coordinated with legal counsel to resolve tenant disputes.
- Reduced vacancy periods by implementing strategic marketing initiatives targeting specific demographics within the community.
- Provided ongoing training opportunities for staff, promoting professional growth and fostering a cohesive team environment.
- Negotiated favorable contract terms with vendors, resulting in reduced operating expenses without compromising on service quality.
- Updated property management software regularly to optimize efficiency in daily operations such as scheduling maintenance tasks or tracking rent payments received from tenants.
- Maintained rigorous compliance with all housing laws and regulations, avoiding potential legal issues.
- Coordinated with legal counsel to handle eviction processes smoothly and professionally.
- Conducted regular property inspections to preemptively identify and address maintenance needs.
- Conducted thorough tenant screenings to ensure reliable and respectful tenant base.
- Developed comprehensive emergency response plan, improving preparedness for unexpected events.
- Streamlined rent collection processes, significantly reducing late payments.
- Optimized property management software usage, enhancing operational efficiency.
- Collected and maintained careful records of rental payments and payment dates.
- Conducted regular inspections of both interior and exterior of properties for damage.
- Kept properties in compliance with local, state, and federal regulations.
- Monitored and tracked payments and expenses, providing timely and accurate financial reports.
- Delivered emergency 24-hour on-call service for tenants on building issues.
- Communicated effectively with owners, residents, and on-site associates.
- Completed annual rent calculations using housing database software.
- Worked closely with clients to facilitate appropriate loans, inspections, and credit reports.
Education
Associate of Arts -
Hinds Community College
Raymond, MS12-2026
Skills
- Skilled in formatting and editing in Microsoft Word
- Meticulous attention to detail
- Effective time management
- Analytical problem-solving
- Expense management
- Ensures data privacy
- Efficient document digitization
- Experienced with advanced Excel data analysis tools
- Billing and invoicing oversight
- Skilled in handling multi-line phone operations
- Proficient in QuickBooks
- Experienced in medical terminology usage
- Detail-oriented data management
- Strong attention to detail
- 10-key data processing
Timeline
Data Entry Clerk
Baptist Medical Center
04.2016 - Current
Accounting Clerk
IMS Logistics
08.2014 - 04.2016
Accounts Payable Clerk
Cintas
05.2012 - 08.2015
Property Manager
Quality Homes of Mississippi
01.2010 - 05.2012
Associate of Arts -
Hinds Community College
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