Summary
Overview
Work History
Education
Skills
Personal Information
Languages
References
Timeline
Generic

Utsav Kalla

Stamford

Summary

Detail-oriented Executive Assistant with extensive experience in scheduling, client engagement, and process improvement. Proven track record of enhancing operational efficiency through effective coordination with internal and external stakeholders. Adept at managing vendor relationships and streamlining administrative functions to support organizational goals. Seeking to leverage strong organizational skills and production management expertise in a dynamic environment.

Overview

8
8
years of professional experience

Work History

Production Assistant

Saachi- by InThings
White Plains
03.2016 - 10.2020
  • Set up, adjusted and operated audio-visual equipment, cameras, or film and slide projectors for meetings, events and video conferences.
  • Delivered messages to various crew members to coordinate communications.
  • Kept records of daily production activities.
  • Scheduled and confirmed appointments for production meetings, improving communication flow.
  • Analyzed client requests to determine and locate needed information.
  • Coordination with vendors across the globe.
  • Supported merchandise display setup for trade show.
  • Ran errands as necessary for the production team.
  • Monitored production quality, identifying and addressing issues promptly.
  • Performed general office duties such as answering phones, filing paperwork.
  • Worked effectively in team environments to make the workplace more productive.
  • Approached customers and engaged in conversation through use of effective interpersonal and people skills.
  • Conducted testing of software and systems to ensure quality and reliability.

Executive Assistant

GoodWork Associates
Rajasthan
12.2014 - 10.2015
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Performed data entry tasks into various software programs including MS Excel spreadsheets.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Prepared invoices and drafted memos for executives.
  • Managed and tracked expenses to meet company budget requirements.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.

HR Coordinator

Hilton Hotel
Jaipur
01.2013 - 06.2014
  • Facilitated new hotel opening through coordination of interviews and joining procedures.
  • Delivered essential data to streamline payroll operations.
  • Maintained HR records, ensuring accuracy and confidentiality of employee data.
  • Coordinated employee engagement activities to boost morale and productivity.
  • Maintained employee records in compliance with applicable laws and regulations.
  • Resolved personnel issues regarding human resources matters needing clarification, submissions and corrections.
  • Generated monthly reports regarding employee absences and tardiness.
  • Assisted with the recruitment process by posting job openings, scheduling interviews, and verifying candidate qualifications.
  • Organized events such as company picnics, holiday parties, health fairs or other special events for employees.
  • Assisted customer service with inbound and outbound calls regarding HR inquiries.
  • Assisted in employee recruitment, hiring and interview processes.

Education

Bachelor Of Commerce -

JNVU
Raj., India

MBA - Human Resource

MIT School Of Business
Pune, India

Skills

  • Microsoft Excel
  • Data entry
  • Team collaboration
  • Effective communication
  • Time management
  • Vendor relations
  • Customer engagement
  • Problem solving
  • Strong Time Management Skills
  • Teamwork
  • Multitasking Abilities

Personal Information

Date of Birth: 11/13/88

Languages

English
Full Professional
Hindi
Full Professional

References

References available upon request.

Timeline

Production Assistant

Saachi- by InThings
03.2016 - 10.2020

Executive Assistant

GoodWork Associates
12.2014 - 10.2015

HR Coordinator

Hilton Hotel
01.2013 - 06.2014

Bachelor Of Commerce -

JNVU

MBA - Human Resource

MIT School Of Business

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