Vaishali Garia

Company Overview: Schlage Safety Solutions: Electronic and Mechanical Locks

• Interpret MRP’s variables, review, and generate weekly planned orders to maintain optimal safety stock levels of components and finished goods.
• Analyzed forecast demand and adjusted safety stocks accordingly.
• Report shortages, considering main factors: net available and weeks on hand.
• Analyze actual material usage compared to forecasted demand within the structure of vendor lead times.
• Adjust safety stock, calculate, and update min/max levels on a monthly basis to drive correct replenishment orders through ERP. Weekly review to identify excess/short inventory to lay out an action plan.
• Collaborate with the Engineering team for NPIs, record workflow, and update actions as needed for new item setups.
• Process, track, and expedite past due deliveries with suppliers for ETA, place replenishment P.O., flag root causes, and communicate promise dates to meet sales order ship dates.
• Maintain the material plan at the time fence, and keep track of capacity constraints to ensure continuity of supply for sales orders, spikes in demand, rework requirements, and forecast demand.
• Maintain accurate and complete purchases, confirmation, tracking, and vendor records; monitor ASN report, address past due, identify constraints for shortages, and track shipments to avoid stockouts for planned weekly demand.
• Monitor, accelerate the NPI process, and build replenishment strategies to enhance the Return/Rework Unit, resulting in recovering three times more. Continuous process improvements with order processing, scheduling, understanding, and utilizing ERP for MRP analysis.
• Implemented replenishment strategies to enhance 30% growth in productivity for two consecutive years for the refurbished production unit.
• Work closely with the Sales, Item Admin, Engineering, and Finance teams to track progress on NPI projects.
• Subject Matter Expert for Vendor Direct shipments for Central and Latin America - Act as a liaison between the customer and the suppliers, updating SLI, price book, and processing orders to meet on-time deliveries.
• Onboarding new suppliers and updating price books in ERP.
• Continuously evaluate supplier performance, keep track of scheduled order ship dates, and escalate issues to relevant teams.
• Met KPI: Tracing shipments and developing OTD reports, capturing discrepancies in time to resolve issues (supplier charges, WH receiving errors, technical, or account setup) to ensure uninterrupted revenue flow. Assist in reconciling POs, and meet SOX Compliance Audits twice a year.
• Ensure that up-to-date ABC classification is maintained for planning, and other key inputs for the PFEP process are entered into the ERP system.
• Interpret planned orders, spike requisitions, and unusual demand. Supported the implementation of a new ERP, improving scheduling accuracy by 60%.
• Develop and analyze agreements and their impact on the business, administer, and negotiate price, delivery, and other provisions with suppliers and subcontractors.
• Convert customer sales orders into supplier purchase orders using the ERP vendor-direct-ship process.
• Evolved thoroughly through COVID’s supply chain challenges, such as raw material and labor shortages, port congestions, price fluctuations, and vessel space limitations, managed negotiation and clear communication, shipping at 100% with no order cancellations.
• Reviews and updates purchase order claims and supplier contracts.
• Ensure a timely response and resolution is in place for order-related issues: quantity, price, ship date, and shipping instructions.
• Bridged clear communication with suppliers, and got regular updates on raw material, production, and shipping constraints
• Analyzed discontinued items' stock on hand, demand, and supply, and pushed them through the obsoletion process.
• Keeping up to date with suppliers' production issues and fluctuating supply chain processes to build a successful strategy and action plan.

Company Overview: Cell Culture, Dry Powder Media.

• Processed GMP-regulated production orders: analyze line capacity, slot availability, MRP controllers, volume, order/specs divergence, and eliminate constraints.
• Verify item setup in AS400, lead time, and raw material availability; verify and adjust BOM and complex production records.
• Planning and scheduling production orders using the 'backorder scheduling' method to effectively meet customer promise dates and within production lead time targets, and analyzing RM through inventory management tools in SAP (MM module).
• Create, modify, or update the production master schedule and shift schedules based on raw material availability, escalations, and in order to level load or available capacity.
• Develop and maintain detailed hourly production schedules for two manufacturing lines, ensuring alignment with demand and inventory targets.
• Collaborate with procurement, operations, production, QA, QC, product engineering, and logistics teams to optimize material availability and minimize production downtime.
• Scheduling: lot allotment based on priority demand, procurement, and other BUs to verify minimum levels and raw material shortages to manage material flow in line with demand.
• Analyze MRP (SAP) to identify replenishment strategies and meet inventory targets, strategic goals.
• Weekly reporting and tracking of production records are due for processing up to four weeks.
• Achieved exceptional targets, leading the team to accurately review, print, and release scheduled orders and batch records for QA verification.
• Meet department objectives with OTIF by 97%.
• Meet KPI: schedule adherence, fostering a culture of continuous improvement with value stream process in six months, root cause analysis, contributed to cost cutting, and time-saving strategy.
• Coordinate with other planners, adjust production and maintenance schedules, and resolve status changes for NCR/CAPA.
• Manage exception messages, analyze affecting factors, and act on change control, relaunch, expedite/reschedule orders, update late order metrics, and close open shop orders on time.
• Scheduled and executed repacks, sub-assemblies, and inter-company orders within the first two months.

Company overview: Electronics & Appliances.

• Manage sales order updates (ERP AS400) in the system within 24 hours of receipt, after verifying the accuracy of orders for product, price, address, shipment date, and shipping terms.
• Lead warehouse operators prioritize packing, shipment pickup/dispatch, and cycle count schedules, establishing and assigning work priority for receiving, picking, and stock taking to meet order dispatch deadlines, close orders in the system, and conduct safety trainings.
• Customer liaison: orders, shipment status, dispatch issues, and documents.
• Update late order metrics, and attend monthly meetings.
• Follow up on direct import shipments for proper documents, ETA, and the receiving process.
• Review inventory status for min-balance replenishment, guide warehouse capacity constraints, and initiate product movements.
• Inspect, direct, and record the work performed by the department for improvement.
• Presenting monthly pending, closed, and returned order reports for audits.
• Electronics & Appliances

• Company Overview: Sports and Hunting Products Distributor.
• Commended for excelling in shipment processes and meeting corporate targets to accelerate international shipments (Americas, Australia, Europe, Middle East, and Asia).
• Escalate logistics and warehouse processes to expedite ETD, prior deadlines, and forecast delays.
• Spear headed Direct International and 3PL shipments
• Execute shipping invoices, populate HS Codes, and generate all shipping documents in line with regulatory policies related to Hazmat, ITAR, CFR, and IMDG codes, verifying consignee info, price, SKU errors, export licenses, verbiage, and Inco terms.
• Customer service and cross-functional liaison for order queries, invoices, AWB, freight quotes, and EEI records.
• Supervised hazardous and battery parts.
• Streamlined, rectified, and compiled SKUs to meet export compliance.
• Directed warehouse staff for the daily international pick plan by workload capacity, effectively resolved problems on an ad hoc basis, directed pack priorities to meet deadlines, adjusted inventory, and closed orders in AS400.
• Effectively coordinate with forwarders, schedule carriers, provide pickup instructions for small parcels, ground FTL, and LTL loads, and address all shipment queries.
• Mentor coworkers on department functions, UPS, and FedEx online, management tools, and processes.
• Lead RTV (repair and damaged) shipments, analyze repacking costs, and bill to the vendor.
• Generate daily reports on shipment status, pending orders, organize, and track EEI, AWB, BL, and BOL.

• Company Overview: Apparel, Footwear and Accessories
• Led logistics team in 2010: Strategic planning & execution of all customer consignments –Generating Sales orders in ERP, verifying prices/ barcode and units/payment and shipping terms and analyze cost for Special project priorities
• Expedite Export (Air/Ocean) shipping documents (invoices, packing list, Certificate of Origin, assessing shipping terms)
• Proficiency with ship lead time targets, met up to 98%
• Profound Customer liaison: Order and schedule status, documents, LC terms, commercial transactions
• Coordinate cross functional, Act as backup warehouse supervisor when needed to delegate, resolve issues, prioritize work schedules (inbound put away/Spl projects/audit stock taking etc.)
• Monitor European Import shipments, follow pickup schedules, freight specs, verifying truck loads, negotiation, customs documents and address issues (by international time zones)
• Control all Direct shipments (F2F) shipments and negotiate rate and services with 3rd party FF
• Identify constraints and meet dispatch dates, OTIF
• Co-envisioned idea of freight consolidation and relocation, negotiating rates at different locations, cost savings by 15% on Int’l Inbound/Outbound -Air & Ocean
• Contributed to annual 30% sales volume increase (2008 -2010), executing 2010 import/export operations independently
• Managed all free trade zone DOT FTL and LTL shipments to retail stores (in team of 2, for 7 brands supplied to 50 stores), bringing solution/resources, standardize procedures, sourcing reliable vendors, evaluate FF contracts, quotation, invoices, execute insurance /FF claims & reducing overhead costs by 10%
• Resolved audit/WH technical issues and address discrepancies for network of 33 retail stores +17 wholesale clients
• Achieved 98% KPIs (cost reductions and Project/Shipment/Returns)
• Apparel, Footwear and Accessories

• Company Overview: Luxury Lingerie and Makeup Brand
• Mentor and assign duties to other admin staff, refined company’s Travel policy for cost reduction by 15%, gained rack bottom rates for 700+ employee travels, commenced electronic attendance and employee ID project
• Negotiating Service Agreements, Formulated Courier policy, achieving bottom line results-cost reduction by 40%
• Interview and hire office Admin staff
• Luxury Lingerie and Makeup Brand

• Company Overview: Household electronics and Lighting
• Processed Order confirmations, Sales order and export documentation with Philips HQ, factory in ERP (SAP), transmitting documents to customers, Recording & Monitoring Delivery Schedule for customers
• Household electronics and Lighting

• Company Overview: Telecom devices and services
• Processing commercial Export documents, coordinating with Advising Bank for Letter of Credit transactions & rectifications to release shipments
• Coordinate with Teams (Finance, Logistics, and Engineering Team) on Telecom Projects
• Admin projects: events; legal agreements, verify Performa Invoice and evaluate purchase requisite
• Telecom devices and services